Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
The Cabinet Office
1 Horseguards Road
London
SW1A 2HQ
UK
Telephone: +44 3450103503
E-mail: procurementassuranceandgovernance@crowncommercial.gov.uk
NUTS: UK
Internet address(es)
Main address: https://www.gov.uk/cabinetoffice
Address of the buyer profile: https://crowncommercialservice.bravosolution.co.uk
I.4) Type of the contracting authority
National or federal agency/office
I.5) Main activity
Other: Central Government
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Administration of the Civil Service Pension Scheme (CSPS) and Royal Mail Statutory Pension Scheme (RMSPS) administration services
Reference number: 2022/S 000-003500
II.1.2) Main CPV code
75320000
II.1.3) Type of contract
Services
II.1.4) Short description
This Award Notice relates solely to Lot 1: Procurement for the provision of pension administration for the Civil Service Pension Scheme
The CSPS Pension Scheme is managed by the Authority. The current contract expires on 31/12/2023.
The CSPS is the 3rd largest UK occupational pension scheme with approximately 1.6 million members and 300+ employers.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
262 000 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Procurement for the provision of pension administration for the Civil Service Pension Scheme
II.2.2) Additional CPV code(s)
66520000
75100000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
The Authority required the provision of administration services for the CSPS, which included the Principal Civil Service Pension Scheme, the Civil Service and Others Pension Scheme, the Civil Service Compensation Scheme and the Civil Service Injury Benefits Schemes. The CSPS is the 3rd largest UK occupational pension scheme with approximately 1.6 million members and 300+ employers. The pension administration services required include the following:
Finance, accounting and taxation services
administration services
employer-related services including:
the collection of data and contributions and maintaining accurate and clean data
communications, including digital
the provision of a portal
maintenance of a comprehensive database of members records which complies with relevant legislation and regulatory requirements
Provision of calculations and information for annual resource accounts remuneration reports
member-related services, including:
the provision of a member portal and self service capability
the accurate and timely calculation of pension awards
provision of options and benefits calculations resulting from McCloud judgment
member communications (including digital communications, managing and operating a helpline and website, issuing annual benefits and pension saving statements, life time allowance statements, annual pension increase communications, scheme newsletters and leaflets)
liaison with any scheme medical advisor that may be appointed by the Authority.
pension payroll services (bulk and individual payroll services) and pensioner existence checking
services related to the Civil Service Compensation Scheme and the Civil Service Injury Benefit Scheme
reporting, including management information and provision of data, information and scheme returns to regulators and other bodies as needed
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 75
Price
/ Weighting:
25
II.2.11) Information about options
Options:
Yes
Description of options:
Price was not the only award criterion and all criteria was stated only in the procurement documents
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The total value provided is based on a transitional term of 2 years, then an initial operational term of 7 years and a possible extension option of up to 3 years.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive procedure with negotiation
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2021/S 000-030889
IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice
Section V: Award of contract
Lot No: 1
Title: Provision of pension administration for the Civil Service Pension Scheme
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
17/11/2023
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Capita Pension Solutions Limited
02260524
65 Gresham Street
London
EC2V 7NQ
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 239 000 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
As part of this contract award notice the following can be accessed at: https://www.contractsfinder.service.gov.uk/Notice/f91f69a7-6120-4918-8220-2757e7e51ded
On 02/04/2014, Government introduced its Government Security Classifications (GSC) scheme which replaced Government Protective Marking Scheme (GPMS). A key aspect is the reduction in the number of security classifications used. All bidders were required to make themselves aware of the changes as it may impact this requirement. This link provides information on the GSC at: https://www.gov.uk/government/publications/government-security-classifications
Cyber Essentials is a mandatory requirement for Central Government contracts which involve handling personal information or provide certain ICT products/services. Government is taking steps to reduce the levels of cyber security risk in its supply chain through the Cyber Essentials scheme. The scheme defines a set of controls which, when implemented, will provide organisations with basic protection from the most prevalent forms of threat coming from the internet. To participate in this procurement, bidders were required to demonstrate they comply with the technical requirements prescribed by Cyber Essentials, for services under and in connection with this procurement.
VI.4) Procedures for review
VI.4.1) Review body
The Cabinet Office
1 Horseguards Road
London
SW1A 2HQ
UK
Telephone: +44 3450103503
E-mail: procurementassuranceandgovernance@crowncommercial.gov.uk
Internet address(es)
URL: https://www.gov.uk/cabinetoffice
VI.4.2) Body responsible for mediation procedures
Royal Courts of Justice
London
UK
Telephone: +44 2079477882
Internet address(es)
URL: http://www.justice.gov.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Any appeals should be promptly brought to the attention of the Authority by emailing the named contact in Section I.1 above referencing "Pension Administrator Procurement" - For the Attention of the Procurement Manager and will be dealt with in accordance with the requirements of the Public Contracts Regulations 2015. Any appeals must be brought within the time-scale specified by the applicable law, including, without limitation, the Public Contract Regulations 2015. In accordance with such Regulations, the Authority will also incorporate a minimum 10 calendar day standstill period from the date information on the award of contract is communicated to tenderers.
VI.5) Date of dispatch of this notice
15/12/2023