Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Hampshire County Council
The Castle
Winchester
SO23 8UJ
UK
Contact person: Procurement Support Team
E-mail: procurement.support@hants.gov.uk
NUTS: UKJ36
Internet address(es)
Main address: https://www.hants.gov.uk/
Address of the buyer profile: https://in-tendhost.co.uk/hampshire/aspx/Home
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/hampshire/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/hampshire/aspx/Home
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Framework for the Manufacture, Supply and Installation of Bespoke Lock Gates for Basingstoke Canal
Reference number: UN24758
II.1.2) Main CPV code
44212383
II.1.3) Type of contract
Supplies
II.1.4) Short description
Hampshire County Council (the Authority) invites applications from suitably experienced organisations who wish to tender for the Framework for the Manufacture, Supply & Installation of Lock Gates for Basingstoke Canal.
The framework will consist of a single lot covering delivery of all works and supplies in the Framework Specification at Annex 1. The Authority intends to appoint a maximum of 3 suppliers to the Framework.
The Framework Agreement is due to commence on 22 April 2025 and will be for a period of 4 years to 21 April 2029.
Hampshire County Council will be the lead contracting authority, with the framework available for use by the following contracting authorities: Hampshire County Council and Surrey County Council.
The Authority may enter into Call-off Contracts with a Framework Supplier at any time during the term of the Framework Agreement, up until the date of expiry, by following the Call-off Procedure as detailed in the ITT and the Framework Specification. Call-off contracts will be awarded under the framework following a Cascade approach.
Interested parties should register their interest in the project via the In-Tend website https://in-tendhost.co.uk/hampshire, and complete and submit the tender by no later than 14:00 hrs on 22 January 2025.
II.1.5) Estimated total value
Value excluding VAT:
336 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
03419000
45421148
II.2.3) Place of performance
NUTS code:
UKJ25
UKJ26
UKJ3
Main site or place of performance:
Installation of lock gates will be required on Basingstoke Canal. Hampshire County Council and Surrey County Council own the Basingstoke Canal, with approximately half each lying within each jurisdiction.
II.2.4) Description of the procurement
The Basingstoke Canal Authority (BCA) (a local Council partnership hosted by Hampshire County Council) (HCC) manages the Basingstoke Canal for HCC and Surrey County Council (SCC) - the owners of the waterway since 1976. The Canal was restored by Countryside Rangers, Canal Society Volunteers and Manpower Services Commission Job Creation workers. They rebuilt the lock gates in a converted workshop using timber supplied by SCC.
The BCA was formed in 1990 to manage the restored waterway and initially continued to build the lock gates themselves "in house". In the mid-1990s changes in staffing and the cessation of the "job creation" Apprentices' Scheme led to lock gates being procured externally from specialist suppliers.
Since 2016 lock gates have been procured through a multi-supplier framework of oak specialist joiners. Historically, the gates have been delivered to the Canal by the supplier but are moved to site and installed by the Canal Authority staff.
Hampshire County Council (the Authority), on behalf of the BCA, intends to establish a multi-supplier framework for the provision of manufacture, delivery and installation of lock gates for Basingstoke Canal, including supporting measurement services.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
22/04/2025
End:
21/04/2029
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
In accordance with Regulation 57 of the Public Contracts Regulations 2015. Organisations are advised it is a condition of this contract that all managers and operatives (including subcontractors) are suitably competent to execute all trades and operations encompassed by these Contracts in full compliance with UK legislation.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 3
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-022477
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
22/01/2025
Local time: 14:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
22/01/2025
Local time: 14:01
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Instructions how to download tender documents
This procurement will be undertaken using an e-tendering system (In-tend) which can be found at: https://in-tendhost.co.uk/hampshire.
Tenderers are required to register their company details on In-tend. No charge is made for registration or access to this system. Full details and user guides on how to register and operate the system are available via the link https://in-tendhost.co.uk/hampshire/ under the HELP tab.
If you are not currently a registered supplier please register your company via the Company Details Tab at the top of the screen. Please note the email address used when registering as a new supplier should be for the person who will deal with the tender, as login details, subsequent messages and tender documents will be automatically sent to this email address. Please ensure the email account registered on this system is regularly monitored. You may register more than one user per organisation against your account.
Once you have registered, or if you already are a registered supplier, please Log On. Once in the website, click on Tenders on the top bar, scroll down to Current and then search for the title of this project for further information. If you wish to express interest please click on Express Interest. Tender documents will then be available for download.
How to submit a tender using the In-tend web site:
Log into the In-tend website. Once you have Expressed an Interest, the tender documents can be found in your My Tenders folder. Once you have located the tender you require, click on the View Details button of this project then click on the ITT Documents Tab. Scroll down the page to where it says Tender Documents Received and view all tender documents received. Click on the View button. Download the documents as required.
If we have chosen to use an interactive questionnaire, this will be located under My Tender Return. This will vary depending on the tender. When you have completed your tender, scroll down to the Attach Documents button and search for your saved document/s. Upload the documents back on to the website and click on the Red Submit Return Button. This will submit your tender. If successfully uploaded, the system will issue a confirmation receipt.
If you cannot see the receipt due to Popup Blocker you will be able to view the receipt on the History Tab.
Documents must be uploaded using Word/Excel or PDF format.
Opting In and Out
Please note you are required to 'Opt In' before you can access the 'My tender Return' to start populating your response.
The 'Opt Out' functionality will also be available throughout the duration of the tender process. Opting out will give you the option of declaring that you no longer want to receive any further communication in relation to the this tender along with the opportunity of providing comments and feedback for this decision.
You can choose to 'Opt In' at any time during the tender process if you initially decided to 'Opt Out'.
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
London
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Public Contracts Regulations 2015 (SI 2015/102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be started within thirty (30) days beginning with the date when the aggrieved party first knew or ought to have known that grounds for starting such proceedings had arisen. The Court may extend the time-limit for starting proceedings where the Court considers that there is good reason for doing so, but not so as to permit proceedings to be started more than three (3) months after that date. Where the Contract has not been concluded, the Court may set aside the decision to award the Contract or order the Contracting Authority to amend any document and may award damages. If the Contract has been concluded, the Court may only award damages, or where the award procedures have not been followed correctly, declare the Contract to be ineffective.
VI.5) Date of dispatch of this notice
06/12/2024