Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
University of Cumbria
06033238
-
Carlisle
CA12HH
UK
Contact person: Procurement Team
Telephone: +44 1228242643
E-mail: procurementteam@cumbria.ac.uk
NUTS: UKD12
Internet address(es)
Main address: https://www.cumbria.ac.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
The University of Cumbria Enterprise Resource Planning Application System
Reference number: DA25-15
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The University of Cumbria intend to enter a contract with Unit 4 in respect of the services described below. The contract is for a 3-year term.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
357 000.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKD
II.2.4) Description of the procurement
Unit 4 Business Software - The application is essential IT infrastructure as it provides accounting and reporting functionality, enabling budget allocation and management across the university. It is also the system that manages our expenses, both staff and student, procurement, accounts receivable, accounts payable, general ledger and commitment accounting. Existing systems have been procured historically as they have integration with Unit4 ERP. Included in the contract is the purchase of the Finance Planning and Analytics module.
Unit 4 have taken the decision to migrate its on-premises ERP solution to the cloud. The critical nature of this infrastructure and the interdependencies with multiple existing systems mean that it is not viable to change provider of this system as, at the present time, it would not be possible for the University to procure an alternative economic operator to implement the solution, provide the full range of services and train all University users, within a suitable timeframe and without detrimentally impacting the operations of the University.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation
The application is essential IT infrastructure as it provides accounting and reporting functionality, enabling budget allocation and management across the university. It is also the system that manages our expenses, both staff and student, procurement, accounts receivable, accounts payable, general ledger and commitment accounting. Existing systems have been procured historically as they have integration with Unit4 ERP. Included in the contract is the purchase of the Finance Planning and Analytics module. A VEAT notice was completed with no chllenges.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-039287
Section V: Award of contract
Title: The University of Cumbria Enterprise Resource Planning Application System
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
16/12/2024
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Unit 4 Business Software
01737985
Bristol
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 357 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
VEAT Notice completed
VI.4) Procedures for review
VI.5) Date of dispatch of this notice
16/12/2024