Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Coventry University
Priory Street
COVENTRY
CV15FB
UK
Telephone: +44 2477658021
E-mail: bux280@coventry.ac.uk
NUTS: UKG33
Internet address(es)
Main address: https://www.coventry.ac.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
EMAIL ARCHIVE FOR COVENTRY UNIVERSITY LEGAL SERVICES DEPARTMENT
Reference number: FRAM-1373-24-TH
II.1.2) Main CPV code
63121100
II.1.3) Type of contract
Services
II.1.4) Short description
Coventry University Group are seeking proposals from qualified vendors for the supply, installation, and support of a cloud-based email archiving solution. The solution should securely archive email communications for a maximum period of 13 years, support exporting emails to PDF for legal cases, investigations and Freedom of information requests. It must be capable of handling an existing archive of 110TB. The solution should support Office 365 (O365) and Google Workspace connectors and must
Show less description
accommodate user licensing for 70,000 users, including both staff and students. The system should be able to handle an average of 300,000 emails daily.
Submission Requirements:
Vendors interested in submitting a proposal must include the following:
Company Profile: Overview of the company, including experience in providing similar solutions.
Technical Proposal: Detailed description of the proposed solution, including software and hardware specifications.
Implementation Plan: Timeline and plan for deploying the solution, including data migration.
Support and Maintenance: Description of support services, including response times and SLAs.
Pricing: Detailed pricing breakdown, including software licenses, implementation costs, support fees, and any other relevant charges for initial archive copy.
References: Provide at least three references from organizations of similar size and scope.
Below Tenderers can find details of how Coventry University intends to administer the evaluation of submitted proposals.
This Email Archive solution is required for a period of five years. Following a successful contract review, there may be a possibility of extending the contract for a further five, one-year periods.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
651 780.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKG
II.2.4) Description of the procurement
This Email Archive solution is required for a period of five years. Following a successful contract review, there may be a possibility of extending the contract for a further five, one-year periods.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-027397
Section V: Award of contract
Title: EMAIL ARCHIVE FOR COVENTRY UNIVERSITY LEGAL SERVICES DEPARTMENT
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
27/11/2024
V.2.2) Information about tenders
Number of tenders received: 10
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
VIPRE SECURITY LTD
04812110
Unit 4 Riverside Park, Campbell Road, Stoke on Trent
Staffordshire
ST4 4RJ
UK
NUTS: UKG2
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 651 780.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Coventry Universit
Priory Street
Coventry
CV15FB
UK
VI.5) Date of dispatch of this notice
17/12/2024