Prior information notice
This notice is for prior information only
Section I: Contracting
authority
I.1) Name and addresses
Cardiff Council
County Hall, Atlantic Wharf
Cardiff
CF10 4UW
UK
Telephone: +44 2920872087
E-mail: CorporateFrameworks@cardiff.gov.uk
NUTS: UKL22
Internet address(es)
Main address: www.cardiff.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0422
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
Additional information can be obtained from the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Catering Concession for Cardiff International White Water Café
Reference number: ERFX1007371
II.1.2) Main CPV code
55500000
II.1.3) Type of contract
Services
II.1.4) Short description
Cardiff International White Water (CIWW) is a World Class Adventure Activities Centre based in the heart of Cardiff. It receives over 55,000 visitors per year, taking part in white water rafting, indoor surfing, air trail and canoe and kayaking. Clients range from young children, stag and hen groups to corporate clients. Cardiff Council are seeking is seeking expressions of interest from suitably qualified and experienced caterers wishing to tender for the provision of a catering facility.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
55510000
55511000
55512000
55520000
55523000
II.2.3) Place of performance
NUTS code:
UKL22
II.2.4) Description of the procurement
PIN: Catering Concession for Cardiff International White Water Café - ERFX1007371
Cardiff International White Water (CIWW) is a World Class Adventure Activities Centre based in the heart of Cardiff. It receives over 55,000 visitors per year, taking part in white water rafting, indoor surfing, air trail and canoe and kayaking. Clients range from young children, stag and hen groups to corporate clients. Cardiff Council are seeking is seeking expressions of interest from suitably qualified and experienced caterers wishing to tender for the provision of a catering facility. A staffed cafeteria is required to meet the catering needs of staff and its 55,000 visitors. The successful applicant would also be expected to offer light refreshments or more throughout the working day and weekends. The provider would also be expected to provide catering for special functions that CIWW may hold throughout the year. CIWW will provide the seating area for customers of the café / bar and provide an area for the preparation and supply of sustenance. We have some catering equipment installed and any additional equipment installed will be at the cost of the contractor.
The contractor will be responsible for the following:
-Be responsible for managing, maintaining and servicing of all the catering equipment in line with industry guidelines.
-The provider will be expected to supply all of the produce, supply and install any additional catering equipment, staff and their associated training.
-Responsible for utility bill.
-Operate the service in line with all industry guidelines
including a HACCP that covers all aspects of the operation
-The contractor will be responsible for any damage and repairs to equipment.
-Will be required to work alongside Cardiff Council staff at the site.
-Responsible for the provision of table and chairs.
The Council invites the market place to inform the Authorities' procurement process and to this end would welcome any written submissions (not exceeding 1 side of A4 paper) from potential suppliers indicating:
(i) Their likely interest in bidding for such procurement
(ii) Potential technical and commercial options (include marketing / menus / and other opportunities)
(iii) Proposed length of any contract
(iv) Consideration towards offering a fixed concession fee over a 12 month period as opposed to profit sharing.
(v) The commercial proposal should include potential costs for running the operation and expected income the authority could expect
(vi) Any other factors considered relevant.
This Prior Information Notice serves to alert the marketplace to this opportunity and the Council invites interested prospective contractors to lodge an initial expression of interest as well submitting a short proposal of this opportunity electronically via proactis.
II.2.14) Additional information
Further information can be found by accessing the full pin notice via proactis and all submission must be via proactis
II.3) Estimated date of publication of contract notice:
08/03/2021
Section IV: Procedure
IV.1) Description
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section VI: Complementary information
VI.3) Additional information
For bidders to provide a compliant expression of interest the Council invites the market place to state an expression of interest and to inform the Authority’s procurement process by welcoming any written submissions (not exceeding 1 side of A4 paper) from potential suppliers which must be submitted via proactis.
Deadline for all PIN submissions is 12:00 Noon Thursday 4th March 2021
You can register on Proactis via https://supplierlive.proactisp2p.com/Account/Login
All Clarification questions and queries should be directed through the 'messages' on the Proactis portal.
All submissions must be submitted via the Proactis Portal within the deadline specified.
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=108306.
(WA Ref:108306)
VI.5) Date of dispatch of this notice
18/02/2021