CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

1.3

Completed documents must be returned to:

2 Contract Details

2.1

Title

Supply and installation of floor tiles and resin floor coverings

2.2

Description of the goods or services required

The Pembrokeshire Creamery Ltd. plant is a purpose-built 3000m2 dairy processing site, to be commissioned 4th quarter 2023, and fully operational by first quarter of 2024 on a green field site at Haverfordwest, Pembrokeshire.

The flooring supply is part of a major project to construct a new building for milk processing plant at the Haverfordwest site. The installation of the flooring will be delivered in conjunction with other major civil works on site but splits into distinct phases with work being carried out by other suppliers engaged by the Purchaser and at the same time that the flooring is being installed.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=128756.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

The requirements of this tender are to design, supply and install on site the tiling to the processing areas and resin flooring to the potting hall as per the issued drawings. The scope is to include the supply and installation of the resin flooring to the filling/bottling hall, onto already laid falls, to install kagetic tiling or similar to the GF 26 Chemical store, GF25, CIP room and GF23 milk treatment room. The supplier will be responsible for the preparation of the floors, install expansion joints etc as necessary. The supply of skips for the disposal of waste materials is to be supplied by the flooring contractor.

Floor tiles and resin coatings must be supplied and installed to meet current food safety standards and regulations.

The works will be carried out as part of a Notified CDM project.

Location of the site is adjacent to a public highway and housing, therefore in addition to normal operation and maintenance, consideration must be made to ensure that suitable noise reduction, monitoring and protection is supplied and installed to avoid any risk to any members of the public or employees The installation needs to meet all relevant legal requirements, Code of Practices and Good Engineering Practices. Please confirm these specific relevant legal requirements, Codes of Practice, Good Engineering Practices and also any potential planning implications.

All equipment that requires CE marking, in accordance with European Directives, shall be CE Marked. Documentation shall be provided to indicate the directives that are complied with.

The proposed supplier must include with the tender return evidence to detail how they will install the panelling to minimise risk to the environment, personnel and public.

Requirements for the CDM controls and safety file:-

• The Supplier shall provide sufficient details and documentation to enable all civil works, foundations, support structures, pipework, ductwork, electrical and pneumatic supply networks to be designed by others.

• Design Risk Assessments. The supplier is considered to be a designer for the purposes of construction safety under relevant UK laws and regulations. The supplier shall identify hazards and associated consequences that his design may present during site delivery, offloading, installation, commissioning, operation, maintenance and removal. To identify the hazards and associated consequences, the supplier shall prepare and issue a safety risk assessment for the steelwork which addresses each of the above activities. The risk assessment should identify the likelihood of the hazard occurring and the severity of the consequences if it does occur, along with any recommendations for actions required of others (such as installation and commissioning personnel) to reduce the likelihood and/or severity.

• Principal Contractors Pre-Qualification

• Site and Task specific risk assessments and method statements including lifting plans for all installation works to be carried out on site.

• As built drawings including electronic copies.

• Maintenance requirements and schedules

All moving parts which may be hazardous to operating personnel shall

• Manuals that outline maintenance procedures and schedules for steelwork installed.

• Test and conformance certificates where appropriate.

• The supplier shall provide full information in the certificates form of Material Safety Data Sheets about any material supplied as part of the order, which could be harmful to a person installing it, or using it in connection with their work. The required information shall include:

• Physical and chemical properties of the substances

• Composition of the substances if it is a mixture

• Toxicity data for the substances, or any potentially harmful constituents

• Directions for safe use and storage of the substance

• First aid and medical advice in case of an accident

Asbestos, lead or mercury must not be used for any components on the equipment unless previously agreed with the purchaser, or the nominated representative.

• The supplier shall provide general details of the construction methods and materials to be used. Details of unexpected hazards encountered during construction any residual hazards with regard to maintenance, cleaning and demolition.

• Identify equipment which requires Written Scheme of Examination and provide information required for inclusion onto the site register.

3 Conditions for Participation

3.1

Minimum standards and qualification required

A proposed supplier shall be deemed to have satisfied itself before submitting its tender as to the accuracy and sufficiency of the prices and rates stated in the pricing schedule contained in that tender which shall (except in so far as it is otherwise provided in the contract) cover all obligations under the contract and a proposed supplier shall also be deemed to have obtained for itself all necessary information as to risks, contingencies and any other circumstances which might reasonably influence or affect its tender.

The proposed supplier is responsible for obtaining all information necessary for the preparation of its tender and all costs, expenses and liabilities incurred by a proposed Supplier in connection with the preparation and submission of a tender shall be borne by the proposed supplier.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

N/a

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

All interested parties should avail themselves of the full tender specification pack to ensure any tender submitted is in line with the contract requirements.

(WA Ref:128756)

The buyer considers that this contract is suitable for consortia bidding.

5.2

Additional Documentation

5.3

Publication date of this notice