Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Mid and South Essex Integrated Care Board
QH8
Phoenix House, Christopher Martin Rd,
Basildon
SS14 3HG
UK
Contact person: Kevin Edwards
E-mail: kevin.edwards@attain.co.uk
NUTS: UKH3
Internet address(es)
Main address: https://www.midandsouthessex.ics.nhs.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Internal Audit, Counter Fraud and Security Management Services for Mid and South Essex Integrated Care Board
Reference number: ACE-0730-2023-MSE
II.1.2) Main CPV code
79212300
II.1.3) Type of contract
Services
II.1.4) Short description
Following publication of a voluntary ex ante transparency notice on the 19th January and conclusion of the 10 days standstill period the Mid and South Essex Integrated Care Board's (hereinafter referred to as "the Authority") is to award a contract (for reasons of extreme urgency brought about by events unforeseeable by the Authority), to award a contract for Internal Audit, Counter Fraud and Security Management Services under Regulation 32 (2) (c) to TIAA Limited for a period of 24 months commencing 1st April 2024 with the option to extend for a further 12 months.
The Authority have observed a 10-day standstill from the date of publication of the VEAT.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
311 892.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKH3
Main site or place of performance:
Mid and South Essex
II.2.4) Description of the procurement
Following publication of a voluntary ex ante transparency notice on the 19th January and conclusion of the 10 days standstill period the Mid and South Essex Integrated Care Board's (hereinafter referred to as "the Authority") is to award a contract (for reasons of extreme urgency brought about by events unforeseeable by the Authority), to award a contract for Internal Audit, Counter Fraud and Security Management Services under Regulation 32 (2) (c) to TIAA Limited for a period of 24 months commencing 1st April 2024 with the option to extend for a further 12 months.
The Authority have observed a 10-day standstill from the date of publication of the VEAT.
The Authority is in a position where they need to secure a new Internal Audit contract from 1st April 24. There is a desire to work with existing system partners within the ICS given the strategic direction for the ICB and collaborative partners within the system. However, at this time the collaborative approach has not been possible or economically viable.
Given the existing provider has notified the ICB of risks to ongoing effective delivery/performance of this statutory service, and significantly reduced service is being proposed in order to cover basics (keeping ICB safe), the ICB can rely on Regulation 32 (2) (c) "insofar as is strictly necessary where, for reasons of extreme urgency brought about by events unforeseeable by the contracting authority, the time limits for the open or restricted procedures or competitive procedures with negotiation cannot be complied with."
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
Yes
Description of options:
Within the VEAT narrative allows for an additional 12 month extension.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation
Existing provider has reduced inadvertently cut back their resources due to financial climate which has had a major negative impact on their internal audit service delivered to the authority, creating a situation where there is not the workforce to deliver a robust / satisfactory internal audit. The incumbent has confirmed they are unable to continue with the contract post the natural contract expiry (31st March 2024).
In the interim the incumbent has sought additional capacity from elsewhere, and an agreement has been made by the incumbent and the authority's existing contract) to continue with the remainder of the contract term on this basis, but with a significantly reduced scope of service, focusing on those crucial audits required in Q3 particularly, to keep the authority safe.
The Authority is in a position where they need to secure a new Internal Audit contract from 1st April 24. There is a desire to work with existing system partners within the ICS given the strategic direction for the ICB and collaborative partners within the system. However, at this time the collaborative approach has not been possible or economically viable.
Given the existing provider has notified the ICB of risks to ongoing effective delivery/performance of this statutory service, and significantly reduced service is being proposed in order to cover basics (keeping ICB safe), the ICB can rely on Regulation 32 (2) (c) "insofar as is strictly necessary where, for reasons of extreme urgency brought about by events unforeseeable by the contracting authority, the time limits for the open or restricted procedures or competitive procedures with negotiation cannot be complied with."
The ICB published a VEAT to provide information and has waited until the 10 day standstill has concluded and will now conclude the award of contract.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-001937
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
16/01/2024
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
TIAA Ltd
04546319
Artillery House, Fort Fareham,
Fareham
PO14 3AU
UK
NUTS: UKJ3
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 311 892.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
The Royal Courts of Justice
Strand
London
WC2A 2LL
UK
VI.5) Date of dispatch of this notice
31/01/2024