Prior information notice
This notice is for prior information only
Section I: Contracting
authority
I.1) Name and addresses
Coventry University
Coventry University
Priory Street
COVENTRY
CV15FB
UK
Contact person: Susanna Ting
Telephone: +44 2477657688
E-mail: ad9791@coventry.ac.uk
NUTS: UKG33
Internet address(es)
Main address: https://www.coventry.ac.uk/
Address of the buyer profile: https://www.coventry.ac.uk/
I.3) Communication
Additional information can be obtained from the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://in-tendhost.co.uk/coventryuniversity/aspx/Home.
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Open Early Engagement - Coventry University Enterprises Ltd - Conference and Hospitality Services
Reference number: FRAM-1156-24-ST
II.1.2) Main CPV code
55520000
II.1.3) Type of contract
Services
II.1.4) Short description
We are looking for potential catering and hospitality service providers to partner with us to run our award-winning Conference Centre, located at Coventry University Technology Park in Coventry, and our off-site facility at Westwood Health including campus-wide Hospitality. Prospective providers will be required to operate our conference and hospitality service provision.
To prepare for this we are conducting an early market engagement to obtain a better understanding of the current market and identify potential service providers, therefore, publishing this PIN without call for competition only at this stage.
The requirement: -
Conference and Hospitality Services
- Conference services including daily duty management, food and beverage provision, fine dining, and function staff were applicable.
- Catering, and hospitality services to various tenants located in CUE's Technology Park and across the main campus.
- Management and operation of the on-site Restaurant facility.
Our needs will include:
•A high-quality service providing affordable, nutritious, and healthy hot and cold food options from both the Conference Centre, hospitality, and the on-site Restaurant.
•To include an out-of-hours fine dining catering provision which may be off-site.
•Catering for small to large hospitality events on a day-to-day basis across campus.
A formal tender process will follow.
If you would like to find out more about us and the opportunity above, please reply to this call for further details regarding the supplier engagement days to be held in March 2024 - giving the name/s of the representative/s attending (no more than 2) and your company/business name (registration closes at 5:00 pm on 12th March 2024), via our In-tend portal, https://in-tendhost.co.uk/coventryuniversity/aspx/Home.
We are open-minded and are interested to hear suggestions on how you believe the operation can be run.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
55300000
II.2.3) Place of performance
NUTS code:
UKG
Main site or place of performance:
Coventry University and Technology Park
II.2.4) Description of the procurement
We are looking for potential catering and hospitality service providers to partner with us to run our award-winning Conference Centre, located at Coventry University Technology Park in Coventry, and our off-site facility at Westwood Health including campus-wide Hospitality. Prospective providers will be required to operate our conference and hospitality service provision.
To prepare for this we are conducting an early market engagement to obtain a better understanding of the current market and identify potential service providers, therefore, publishing this PIN without call for competition only at this stage.
The requirement: -
Conference and Hospitality Services
- Conference services including daily duty management, food and beverage provision, fine dining, and function staff were applicable.
- Catering, and hospitality services to various tenants located in CUE's Technology Park and across the main campus.
- Management and operation of the on-site Restaurant facility.
Our needs will include:
•A high-quality service providing affordable, nutritious, and healthy hot and cold food options from both the Conference Centre, hospitality, and the on-site Restaurant.
•To include an out-of-hours fine dining catering provision which may be off-site.
•Catering for small to large hospitality events on a day-to-day basis across campus.
II.3) Estimated date of publication of contract notice:
25/03/2024
Section IV: Procedure
IV.1) Description
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section VI: Complementary information
VI.3) Additional information
A formal tender process will follow.
If you would like to find out more about us and the opportunity above, please reply to this call for further details regarding the supplier engagement days to be held in March 2024 - giving the name/s of the representative/s attending (no more than 2) and your company/business name (registration closes at 5:00 pm on 12th March 2024), via our In-tend portal, https://in-tendhost.co.uk/coventryuniversity/aspx/Home.
We are open-minded and are interested to hear suggestions on how you believe the operation can be run.
VI.5) Date of dispatch of this notice
06/02/2024