II.2.2) Additional CPV code(s)

72212190

48000000

II.2.3) Place of performance

NUTS code:

UKL16

Main site or place of performance:

Within the boundaries of Caerphilly CBC

II.2.4) Description of the procurement

The Council is seeking to engage with and carry pre market engagement for an Education Management Information Solution to meet the following requirements:-

Supports integration or import of data from existing council and LA software including IDP files, SIMS (and other school MIS systems) and inter-authority Admission files

Is cloud hosted

Ability to integrate securely with each individual authorities ‘customer account’ using Single Sign on Solution

Integrates with Microsoft 365 applications

The ability to automate archiving and deletion of records for data protection requirements

Portal facility for parents/guardians to apply for school & early years’ applications places, transport, FSM

Portal facility with schools for sharing information and managing processes such as exclusions.

GIS Functionality for Admissions processes

Ability to design portals for seamless transition and branding from LA website to the application portals for Admissions, Transport and FSM – English and Welsh requirements.

Portal for schools/childcare providers to view data relating to their pupils

The facility to record multiple services providing support/interventions to young people.

Link to an appropriate mapping solution to view locations and routes on maps Within the software the following functionality is also required:

Fully bilingual (Welsh)

Accessible from a range of devices

Send alerts/emails to users

Facility for users to generate reports

Send emails/alerts to portal users

Full auditing facility

Import data in a range of formats

Export data in a range of formats

Automatically calculate distances using GIS

Automatically rank pupils in order of eligibility criteria for school places

Link seamlessly with other systems e.g. Social care systems if required

Test and Live environments

Automatically rank pupils by a range predetermined criteria

Ability to customise/adapt portal to each Authorities own specification

Ability to restrict grant access to data on a granular level

Import bilingual address files and validate addresses

The above requirements are only an outline of requirements and will be defined prior to going to market

This notice is not a call for competition, its a Prior information notice for expression of interests from the market to commence market engagement