Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Hafod Housing Association
St Hilary Court, Copthorne Way, Culverhouse Cross
CARDIFF
CF5 6ES
UK
Telephone: +44 2920675823
E-mail: procurement@hafod.org.uk
Fax: +44 2920672499
NUTS: UKL22
Internet address(es)
Main address: https://www.hafod.org.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA1147
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Other: Registered Social Landlord
I.5) Main activity
Other: Registered Social Landlord
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Supply and Lodging of Energy Performance Certificates
Reference number: 2023H000068.01
II.1.2) Main CPV code
71314300
II.1.3) Type of contract
Services
II.1.4) Short description
Hafod Housing Association Ltd (Hafod) is looking for an experienced and qualified Contractor to provide the Provision of Supply & Lodging of Energy Performance Certificates (EPC)
The appointed Contractor will be required to conduct approximately 500 Energy Performance Certificates per year, commencing on the first working day of March each year with completion by the last working day in October each year within its occupied properties.
As well as the above planned EPC’s the appointed Contractor would be required to conduct Energy Performance Certificates throughout the year on void properties as they arise with a turnaround time of 72 hours (three working days), allowing the properties to be re-let as soon as possible. This accounts for approximately 100 a year.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
31 770.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
71314000
II.2.3) Place of performance
NUTS code:
UKL22
UKL21
UKL17
UKL15
UKL16
Main site or place of performance:
9 local authority areas which Hafod work as listed below;
Bridgend,
Cardiff,
Rhondda Cynon Taff,
Caerphilly,
Torfaen,
Merthyr,
Blaenau Gwent,
Vale of Glamorgan,
Newport.
II.2.4) Description of the procurement
Undertake EPC's within both occupied and unoccupied properties and lodging of certificates.
Full specification can be found in Schedule 1 Specification within the tender pack.
II.2.5) Award criteria
Quality criterion: Contract Resource
/ Weighting: 12.50
Quality criterion: Working in occupied Properties
/ Weighting: 10.00
Quality criterion: Equality and Diversity
/ Weighting: 5.00
Quality criterion: Sustainability
/ Weighting: 5.00
Quality criterion: Social Value
/ Weighting: 7.50
Price
/ Weighting:
60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-030725
Section V: Award of contract
Contract No: 2023H000068.01
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
13/02/2024
V.2.2) Information about tenders
Number of tenders received: 11
Number of tenders received from SMEs: 8
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 11
Number of tenders received by electronic means: 11
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Drew Energy Ltd
96 Cedar Way
Penarth
CF643PW
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
Lowest offer:
158 850.00
GBP
/ Highest offer:
368 425.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(WA Ref:137318)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
23/02/2024