CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

1.3

Completed documents must be returned to:

2 Contract Details

2.1

Title

Microsoft 365 Migration Support

2.2

Description of the goods or services required

Mentera is seeking to appoint a specialist provider to support the migration from its current Google Workspace enterprise solution to Microsoft 365 for approximately 193 users across the main domain and two additional subdomains. The migration encompasses 170 users on the primary domain, with an additional 23 users spread across two separate subdomains. These subdomains house users who require a level of segregation from the main company data, such as self-employed individuals supplied with branded email addresses for project-specific reasons. Keeping these users within the Microsoft 365 infrastructure is also seen as a critical component of the company’s data security strategy.

This migration is a core component of our broader digital transformation strategy, and is critical to achieving both long-term operational efficiency and a scalable, secure cloud infrastructure that empowers enhanced productivity, collaboration, and service delivery across the organisation. Confidentiality, integrity and availability of business information and data will be a primary consideration throughout the entire transformation process, ensuring that security best practices are integrated into every phase of the migration, that key business as usual activities and program delivery continue to be supported during the migration and that our infrastructure is resilient to evolving threats.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=148222.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

This requirement is more than a technical migration project, but rather a strategic initiative to transform the way we operate as a company. As part of this transformation, we aim to comprehensively review and optimise our existing systems and methods of working. This includes identifying opportunities for greater efficiency and cost-effectiveness, ensuring that we are fully harnessing the power of modern, collaborative tools and infrastructure, and aligning with the best practices of Microsoft Collaboration Architecture. The

3 Conditions for Participation

3.1

Minimum standards and qualification required

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

N/a

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

(WA Ref:148222)

5.2

Additional Documentation

5.3

Publication date of this notice