CONTRACT NOTICE FOR CONTRACTS IN THE FIELD OF DEFENCE AND SECURITY

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2)

Type of service contract

Main site or location of works, place of delivery or performance

II.1.3)

Information on framework agreement

The notice involves the establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

	Framework agreement with a single operators
	Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds seven years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Education and training services. Training services. Training programme services. Technical training services. Personal development training services. Training services in defence and security materials. The Training Service will be delivered at a number of MOD establishments within the UK, primarily in Devon and Hampshire. The Training Service comprises both the delivery of education and training to personnel (to enable them to meet operational needs) and training design.

The Training Service will primarily comprise Naval technical and tactical training, education and training support (e.g. training planning, equipment support, routine maintenance and training design).

This service is partially a replacement of the current training provision under the Fleet Outsourced Activities Project (Training) (FOAP(T)). Contract no: FLEET/SP2/0006. It is intended that additional training services, beyond those delivered by FOAP(T), will be added progressively throughout the contract duration: A small number of services may also be removed. Further information will be included in the Invitation to Negotiate (ITN)

Training design falls into 4 primary categories: Routine Training Document Maintenance; design changes due to new equipment(s); design changes as a result of restructuring, policy changes and operational requirements; and Training Modernisation.

Training Modernisation is the progressive modernisation of training services to provide more efficient resource utilisation, shorter training pipelines, improved morale and retention of RN personnel, and flexibility to enable tailoring to different student levels of competence and prior learning.

To deliver the range, depth and capacity of training design expertise, elements of training design, other than routine training document maintenance are expected to be sub-contracted. Further information will be included in the ITN.

POTS envisages a staged approach, initially focused on a seamless transition from existing arrangements leading into continuous delivery of the Training Service which will then be improved by Training Modernisation.

The Crown owns the Intellectual Property Rights (IPR) for the existing training documents and the contractor will be given access to these during transition and throughout the contract period for maintenance and service delivery purposes.

The contractor will be required to manage military assets supplied to the contractor as Government Furnished Assets. An element of International Traffic in Arms Regulations (ITAR) will apply to a small proportion of this equipment and the Contractor will be expected to manage this. Further information will be included in the ITN.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Information about subcontracting

	The tenderer has to indicate in the tender any share of the contract it may intend to subcontract to third parties and any proposed subcontractor, as well as the subject-matter of the subcontracts for which they are proposed.
	The tenderer has to indicate any change occurring at the level of subcontractors during the execution of the contract.
	The contracting authority/entity may oblige the successful tenderer to award all or certain subcontracts through the procedure set out in Title III of Directive 2009/81/EC.
	The successful tenderer is obliged to specify which part or parts of the contract it intends to subcontract beyond the required percentage and to indicate the subcontractors already identified.
	The successful tenderer is obliged to subcontract the following share of the contract through the procedure set out in Title III of Directive 2009/81/EC: minimum percentage: (%), maximum percentage: (%) of the value of the contract. (The maximum percentage may not exceed 30% of the value of the contract)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Information about options

Provisional timetable for recourse to these options

II.2.3)

Information about renewals

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

Parent Company guarantee or a Bank Bond may be required prior to Contract Award. Further information will be included in the ITN.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

The Contract will be subject to the current Purchase to Payment (P2P) System and the subsequent replacement system due to be launched late 2016. Payment terms and conditions will be included in the ITN.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

If a group of economic operators submit a bid, the group must nominate a lead organisation to deal with the Authority. The Authority will require the group to form a legal entity in the UK before entering into the contract.

III.1.4)

Other particular conditions to which the performance of the contract is subject

The Security Aspects Letter will be incorporated into the contract.

TUPE is likely to apply because the current services are provided by Industry.

The Authority reserves the right to amend any condition related to security of information to reflect any changes in the national law or government policy. If any contract documents are accompanied by a Security Aspects Letter, the Authority reserves the right to amend the terms of the Security Aspects Letter to reflect any changes in national law or government policy whether in respect of the applicable protective marking scheme, specific protective marking given, the aspects to which any protective marking applies or otherwise.

III.1.5)

Information about security clearance

 1-9-2017

III.2)

Conditions for Participation

III.2.1)

Personal situation

The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC of the European Parliament and of the Council (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) ofDirective 2009/81/EC of the European Parliament and of the Council (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.

Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.

Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the Authority.

The Authority will apply DSPCR 2011 Part 4, Selection of Economic Operators — Clause 23, Criteria for the rejection of economic operators; Clause 24, Information as to the economic and financial standing and Clause 25, Information as to technical and professional ability.

A declaration of good standing will be sought in the Dynamic Pre-Qualification Questionnaire (DPQQ).

III.2.2)

Economic and financial standing

III.2.3)

Technical and/or professional capacity

III.2.4)

Reserved contracts

	The contract is restricted to sheltered workshops
	The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

IV.1.1)

Type of Procedure

	Restricted
	Accelerated restricted
	Negotiated
	Accelerated negotiated
	Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

Down selection through the Dynamic Pre-Qualification Questionnaire.

In the event of 5 or less potential suppliers meeting the minimum selection criteria via the DPQQ all will be invited to negotiate.

In the event of more than 5 potential suppliers meeting the minimum selection criteria via the DPQQ, the top 5 scoring will be invited to negotiate.

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

FLEET/00428

IV.3.2)

Previous publication(s) concerning the same contract

	Prior Information Notice
	Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

Section VI: Complimentary Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

Potential suppliers must note the mandatory requirement for electronic trading using the Ministry of Defence's current standard Purchase to Payment (P2P) system operating under the Defence Electronic Commerce Service, which shall be a special condition for the performance of the contract. You can find details on the current P2P System at www.d2btrade.com The contractor will be required to sign DEFFORM 30 (Electronic Transaction Agreements) and unconditionally accept DEFCON 5J (Unique Identifiers), DEFCON 129J (The use of Electronic Business Delivery Form), and DEFCON 522J (Payment under P2P). Potential suppliers should be aware that the current P2P System is likely to be replaced prior to Contract Award.

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

From 2.4.2014 the Government is introducing its new Government Security Classifications Policy (GSC) to replace the current Government Protective Marking Scheme. A key aspect of this is the reduction in the number of security classifications used. All suppliers to the Department are encouraged to make themselves aware of the changes as it may impact on this Requirement. The link below to the Gov.uk website provides information on the new GSC.

https://www.gov.uk/government/publications/government-security-classifications

The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise.

Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk

Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on http://www.contracts.mod.uk

You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

Suppliers must log in, go to your Response Manager and add the following Access Code: 2S3HE77UQA.

Please ensure you follow any instruction provided to you here.

The deadline for submitting your response(s) is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the Access code via DCO as the opening and closing date is visible within the opportunity.

Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ¿s) or the User Guides or contact the MOD DCO Helpdesk by emailing support@contracts.mod.uk or Telephone 0800 282 324.

GO Reference: GO-2016121-DCB-7609531.

IV.3.2) Previous publication(s) concerning the same contract: yes

Prior information notice

Notice number in the OJEU: 2015/S 41-002015 of 6.6.2015

Other previous publications

Notice number in the OJEU: 2015/S 75-002015 of 9.6.2015

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice