Social and other specific services – public contracts
Prior information notice - This notice is a call for competition
Section I: Contracting
authority
I.1) Name and addresses
7 Forces Procurement
Police Headquarters, Martlesham Heath
Ipswich
IP5 3QS
UK
Contact person: Graham Colledge
Telephone: +44 1474366650
E-mail: graham.colledge@kent.police.uk
NUTS: UKH14
Internet address(es)
Main address: http://www.suffolk.police.uk
I.1) Name and addresses
The Office of the Police and Crime Commissioner for Suffolk
Police Headquarters, Portal Avenue
Ipswich
IP5 3QS
UK
Contact person: Graham Colledge
Telephone: +44 1622777680
E-mail: graham.colledge@kent.police.uk
NUTS: UKH14
Internet address(es)
Main address: http://www.suffolk.police.uk
I.1) Name and addresses
The Office of the Police and Crime Commissioner for Norfolk
Norfolk Constabulary, Operations and Communications Centre, Jubilee House, Falconers Chase
Wymondham
NR18 0WW
UK
Contact person: Graham Colledge
Telephone: +44 1622777680
E-mail: graham.colledge@kent.police.uk
NUTS: UKH15
Internet address(es)
Main address: http://www.norfolk.police.uk
I.1) Name and addresses
The Office of the Police and Crime Commissioner for Bedfordshire
Bedfordshire Police Headquarters, Woburn Road, Kempston
Bedford
MK43 9AX
UK
Contact person: Graham Colledge
Telephone: +44 1622777680
E-mail: graham.colledge@kent.police.uk
NUTS: UKH24
Internet address(es)
Main address: http://www.bedfordshire.police.uk
I.1) Name and addresses
The Office for the Police and Crime Commissioner for Hertfordshire
Hertfordshire Constabulary Headquarters, Stanborough Road
Welwyn Garden City
AL8 6XF
UK
Contact person: Graham Colledge
Telephone: +44 1622777680
E-mail: graham.colledge@kent.police.uk
NUTS: UKH23
Internet address(es)
Main address: http://www.herts.police.uk
I.1) Name and addresses
The Office for the Police and Crime Commissioner for Cambridgeshire
Cambridgeshire Constabulary Headquarters, Hinchingbrooke Park
Huntingdon
PE29 6NP
UK
Contact person: Graham Colledge
Telephone: +44 1622777680
E-mail: graham.colledge@kent.police.uk
NUTS: UKH12
Internet address(es)
Main address: http://www.cambs.police.uk
I.1) Name and addresses
The Office for the Police, Fire and Crime Commissioner for Essex
Kelvedon Park, London Road, Rivenhall
Witham
CM8 3HB
UK
Contact person: Graham Colledge
Telephone: +44 1622777680
E-mail: graham.colledge@kent.police.uk
NUTS: UKH3
Internet address(es)
Main address: http://www.essex.police.uk
I.1) Name and addresses
The Office for the Police and Crime Commissoner for Kent
Kent Police Headquarters, Sutton Road
Maidstone
ME15 9BZ
UK
Contact person: Graham Colledge
Telephone: +44 1622777680
E-mail: graham.colledge@kent.police.uk
NUTS: UKJ4
Internet address(es)
Main address: http://www.kent.police.uk
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=31748&B=BLUELIGHT
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=31748&B=BLUELIGHT
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Forensic Case Management System (1)
Reference number: 7F/2020/0026
II.1.2) Main CPV code
75241100
II.1.3) Type of contract
Services
II.1.4) Short description
An integrated workflow management system that will streamline the processing of exhibits taken from crime scenes and/or submitted to forensic service departments. The solution will manage forensic investigations, crime scenes and the processing of forensic exhibits through internal or external forensic processes. The aim of this requirement is to provide the 7 Forces with a modern, scalable, future proof and fit for purpose cloud based IT solution that streamlines the forensic case management workflows while providing a cost saving investment, a faster more efficient service, and a comprehensive and customisable management reporting function.
II.1.5) Estimated total value
Value excluding VAT:
10 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
48100000
48311000
48612000
75241100
II.2.3) Place of performance
NUTS code:
UKJ4
UKH25
UKH23
UKH15
UKH14
UKH12
Main site or place of performance:
The services are to be provided in the 7 Force areas: Suffolk, Norfolk, Bedfordshire, Hertfordshire, Cambridgeshire, Essex and Kent.
II.2.4) Description of the procurement
An integrated workflow management system that will streamline the processing of exhibits taken from crime scenes and/or submitted to forensic service departments. The solution will manage forensic investigations, crime scenes and the processing of forensic exhibits through internal or external forensic processes. The aim of this requirement is to provide the 7 Forces with a modern, scalable, future proof and fit for purpose cloud based IT solution that streamlines the forensic case management workflows while providing a cost saving investment, a faster more efficient service, and a comprehensive and customisable management reporting function.
II.2.6) Estimated value
Value excluding VAT:
10 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
This was subject to a prior information notice — 2019/S 188-457366.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.4) Objective rules and criteria for participation
Please refer to the selection questionnaire document for minimum requirement details.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Procedure involving negotiations
IV.1.11) Main features of the award procedure:
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated.
The contracting authorities reserve the right to award the contract on the basis of the initial tenders only, without conducting negotiations.
The contract will be awarded on the basis of MEAT (Most economically advantageous tender).
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 188-457366
IV.2.2) Time limit for receipt of expressions of interest
Date:
17/02/2020
Local time: 10:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
The High Court
The Strand
London
WC2A 2LL
UK
Telephone: +44 2079476000
VI.4.2) Body responsible for mediation procedures
PDRS
BiP Solutions, Medius 60, Pacific Way
Glasgow
G51 1DZ
UK
Telephone: +44 8452707055
VI.4.4) Service from which information about the review procedure may be obtained
Procurement Sevices
North Kent Police Station, Thames Way, Northfleet
Gravesend
DA11 8BD
UK
E-mail: graham.colledge@kent.police.uk
VI.5) Date of dispatch of this notice
22/01/2020