CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

People's Collection Wales Policy Development Services

2.2

Description of the goods or services required

The Royal Commission, acting on behalf of the People’s Collection Wales partnership, is seeking a suitably qualified and experienced supplier to create the following tools to support its ongoing mission:

• An editorial plan

• A curatorial policy and guidance documentation

• A data cleansing policy and guidance documentation

To create these new policies, and a plan for their implementation, we would expect the successful supplier to work with PCW staff to consider the following elements:

• Current Welsh Government policies and priorities, for example the new Curriculum for Wales.

• How others in the museum, archive, library and heritage sector develop similar collection and curation policies (PCW has existing contacts with leads within these sectors and can help organise their involvement in this consultation).

• Current audience and stakeholder needs and expectations.

• Explore opportunities for audience growth through content curation.

And then deliver the following outputs:

• An editorial plan - which will help PCW to clearly define our biggest priorities, and tackle them first, timetable activities and deliverables, and assure programme management and stakeholders that top priorities are recognized and planned for.

• A curatorial policy and guidance documentation - which will help PCW with the long-term management and preservation of digital assets and information and provide guidance on maintaining, preserving and adding value to this data throughout its lifecycle.

• A data cleansing policy and guidance documentation - to ensure that the data we preserve for, and present to, our users is as useful and engaging as possible.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=117348.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

£25,000

3 Conditions for Participation

3.1

Minimum standards and qualification required

To be successful the supplier will need to demonstrate experience in the areas of conducting options appraisals, digital platforms, digital inclusion, policy development, programme planning and development.

Experience of the museum, archive, library or heritage sectors would be an advantage but is not essential.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

N/a

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

(WA Ref:117348)

The buyer considers that this contract is suitable for consortia bidding.

5.2

Additional Documentation

5.3

Publication date of this notice