Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Melin Homes Limited
Ty'r Efail, Lower Mill Field
Pontypool
NP4 0XJ
UK
Contact person: Procurement team
Telephone: +44 1495745910
E-mail: procurement.team@melinhomes.co.uk
NUTS: UKL2
Internet address(es)
Main address: http://www.melinhomes.co.uk/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA24809
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Other: housing association
I.5) Main activity
Other: Commercial cleaning
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Commercial Cleaning Services
II.1.2) Main CPV code
90910000
II.1.3) Type of contract
Services
II.1.4) Short description
Melin Homes is procuring a contract to conduct cleaning services to internal and external communal areas (staircases, corridors, walkways, lobbies, lifts, communal rooms) of blocks of flats, sheltered accommodation.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
150 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
90910000
II.2.3) Place of performance
NUTS code:
UKL2
UKL
Main site or place of performance:
Lot 1 – Torfaen
Lot 2 – Monmouthshire & South Powys
Lot 3 – Blaenau Gwent
Lot 4 – Newport
II.2.4) Description of the procurement
The procurement is split into three sections:
Section A – Qualification: This section contains economic, financial, and technical information that Applicants must demonstrate they are able to meet or satisfy to register a "Pass". IMPORTANT: Applicants who register a "Fail" in respect of any question in Section A will not be considered further and will be excluded from further participation in the procurement process.
Section B – Qualitative: This section contains several questions which will be scored in accordance with the Award Criteria / Scoring Matrix.
Section C – Costing Exercise: Applicants are required to complete this information, ensuring that their response relates directly to all Lot(s)
This ITT:
asks Applicants to submit their Tenders in accordance with the instructions set out in the remainder of this ITT.
sets out the overall timetable and process for the procurement to Applicants.
provides Applicants with sufficient information to enable them to submit a compliant Tender.
sets out the Award Criteria and Scoring Matrix that will be used to evaluate the tenders; and
explains the administrative arrangements for the receipt of Tenders.
Melin Homes intends to carry out an interview and selection process to the top 3 highest bidders, based upon the tenders returned and the information therein. Please make sure you are available Thursday 27st October 2022 to attend an appointment located at our Melin offices, Pontypool, South Wales.
Shortlisted tenderers will then be invited to an interview to a panel made up of members of staff and residents followed by question-and-answer session. The format and duration of the session will be notified to those successfully shortlisted.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 30
Price
/ Weighting:
70
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2022/S 000-025453
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
16/12/2022
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
PBH Facilities Services Ltd
323 Woodside Road , Springvale Ind Est
Cwmbran
NP445BS
UK
Telephone: +44 7988071248
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 120 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Applicants must bid for all LOTS within this procurement
Site visits
There are no sites visits involved arranged within this procurement, However if any bidders would like to visits a site please contact the procurement team to arrange
Procurement.team@melinhomes.co.uk
Selection process - Interview
Melin Homes intends to carry out an interview and selection process to the top 3 highest bidders, based upon the tenders returned and the information therein. Please make sure you are available Thursday 27th October 2022 to attend an appointment located at our Melin offices, Pontypool, South Wales.
Shortlisted tenderers will then be invited to an interview to a panel made up of members of staff and residents followed by question-and-answer session. The format and duration of the session will be notified to those successfully shortlisted.
Living Wage Accreditation
In line with Melin Homes own values and commitment, the successful Tenderer must achieve Living Wage Foundation accreditation within six months of the commencement of the contract. More information can be found at https://www.livingwage.org.uk.
Transfer of Undertakings (Protection of Employment)
At the time of inviting this tender, Melin Homes anticipates that TUPE will apply to this contract in respect of Melin Homes' and the current Service Providers’ employees who are assigned to undertaking the Services. Melin Homes gives no undertaking regarding any information provided. Details of the staff involved are detailed in Appendix C.
To fully understand the obligation of TUPE, Melin Homes’ recommends that Applicants seek legal advice. Bidders are required to undertake their own due diligence.
Community Benefits
It is Melin Homes' responsibility to deliver and report on Welsh procurement, supply-chain opportunities, resource and waste, targeted recruitment, and training (TR&T) and community donations, to enable us to monitor our economic and environmental impact in Wales. Therefore, Tenderers must provide information on how they will support
(WA Ref:127845)
VI.4) Procedures for review
VI.4.1) Review body
High court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
04/01/2023