Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Newport City Council
Civic Centre
Newport
NP20 4UR
UK
Contact person: Richard Leake
Telephone: +44 1633656656
E-mail: richard.leake@newport.gov.uk
NUTS: UKL21
Internet address(es)
Main address: www.newport.gov.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0273
I.1) Name and addresses
Monmouthshire County Council
PO Box 106
Caldicot
NP26 9AN
UK
Telephone: +44 1633644644
E-mail: contact@monmouthshire.gov.uk
NUTS: UKL21
Internet address(es)
Main address: http://www.monmouthshire.gov.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0277
I.1) Name and addresses
Torfaen County Borough Council
Civic Centre, Pontypool
Torfaen
NP4 6YB
UK
Telephone: +44 1495762200
E-mail: dean.evans@torfaen.gov.uk
NUTS: UKL16
Internet address(es)
Main address: www.torfaen.gov.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0498
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Passenger Transport Services
Reference number: NCC-2017-021
II.1.2) Main CPV code
60130000
II.1.3) Type of contract
Services
II.1.4) Short description
The continued development of a Dynamic Purchasing System for the participating Councils passenger transport requirements including local bus services.
II.1.5) Estimated total value
Value excluding VAT:
80 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 5 lots
II.2) Description
Lot No: 1
II.2.1) Title
Vehicles with 4 to 8 Seats
II.2.2) Additional CPV code(s)
60120000
60140000
60170000
60112000
II.2.3) Place of performance
NUTS code:
UKL21
UKL16
Main site or place of performance:
Newport City Council, Monmouthshire County Council and Torfaen County Borough Council.
II.2.4) Description of the procurement
Newport City Council (NCC) is inviting tenders initially on behalf of Newport City Council, Monmouthshire County Council (MCC) and Torfaen County Borough Council (TCBC) from suitably licenced and experienced contractors to join the existing Dynamic Purchasing System (DPS) for the provision of passenger transport services as detailed in the tender documents; these services being for taxi, minibus, coach and local bus service provision. The DPS is utilised mainly to secure transport for transporting children to and from school, for transporting children and adults within the social care system, and for securing local bus services for the public.
II.2.5) Award criteria
Criteria below:
Price
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
Note - whilst the above duration states 60 months, the DPS will be utilised by the Contracting Authorities until it is deemed to no longer offer a suitable solution to procure passenger transport requirements. Therefore the DPS may run for longer than 60 months.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 100
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Vehicles with 9 to 16 seats
II.2.2) Additional CPV code(s)
60120000
60140000
60170000
60112000
II.2.3) Place of performance
NUTS code:
UKL21
Main site or place of performance:
Newport City Council, Monmouthshire County Council and Torfaen County Borough Council.
II.2.4) Description of the procurement
Newport City Council (NCC) is inviting tenders initially on behalf of Newport City Council, Monmouthshire County Council (MCC) and Torfaen County Borough Council (TCBC) from suitably licenced and experienced contractors to join the existing Dynamic Purchasing System (DPS) for the provision of passenger transport services as detailed in the tender documents; these services being for taxi, minibus, coach and local bus service provision. The DPS is utilised mainly to secure transport for transporting children to and from school, for transporting children and adults within the social care system, and for securing local bus services for the public.
II.2.5) Award criteria
Criteria below:
Price
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
Note - whilst the above duration states 60 months, the DPS will be utilised by the Contracting Authorities until it is deemed to no longer offer a suitable solution to procure passenger transport requirements. Therefore the DPS may run for longer than 60 months.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 50
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Vehicles with 17 plus seats
II.2.2) Additional CPV code(s)
60120000
60170000
60140000
60112000
II.2.3) Place of performance
NUTS code:
UKL21
Main site or place of performance:
Newport City Council. Monmouthshire County Council and Torfaen County Borough Council.
II.2.4) Description of the procurement
Newport City Council (NCC) is inviting tenders initially on behalf of Newport City Council, Monmouthshire County Council (MCC) and Torfaen County Borough Council (TCBC) from suitably licenced and experienced contractors to join the existing Dynamic Purchasing System (DPS) for the provision of passenger transport services as detailed in the tender documents; these services being for taxi, minibus, coach and local bus service provision. The DPS is utilised mainly to secure transport for transporting children to and from school, for transporting children and adults within the social care system, and for securing local bus services for the public.
II.2.5) Award criteria
Criteria below:
Price
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
Note - whilst the above duration states 60 months, the DPS will be utilised by the Contracting Authorities until it is deemed to no longer offer a suitable solution to procure passenger transport requirements. Therefore the DPS may run for longer than 60 months.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 25
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Vehicles which are Wheelchair Accessible
II.2.2) Additional CPV code(s)
60120000
60140000
60170000
60112000
II.2.3) Place of performance
NUTS code:
UKL21
Main site or place of performance:
Newport City Council, Monmouthshire County Council and Torfaen County Borough Council.
II.2.4) Description of the procurement
Newport City Council (NCC) is inviting tenders initially on behalf of Newport City Council, Monmouthshire County Council (MCC) and Torfaen County Borough Council (TCBC) from suitably licenced and experienced contractors to join the existing Dynamic Purchasing System (DPS) for the provision of passenger transport services as detailed in the tender documents; these services being for taxi, minibus, coach and local bus service provision. The DPS is utilised mainly to secure transport for transporting children to and from school, for transporting children and adults within the social care system, and for securing local bus services for the public.
II.2.5) Award criteria
Criteria below:
Price
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
Note - whilst the above duration states 60 months, the DPS will be utilised by the Contracting Authorities until it is deemed to no longer offer a suitable solution to procure passenger transport requirements. Therefore the DPS may run for longer than 60 months.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 50
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Local Bus Services
II.2.2) Additional CPV code(s)
60112000
II.2.3) Place of performance
NUTS code:
UKL21
Main site or place of performance:
Newport City Council, Monmouthshire County Council and Torfaen County Borough Council.
II.2.4) Description of the procurement
Newport City Council (NCC) is inviting tenders initially on behalf of Newport City Council, Monmouthshire County Council (MCC) and Torfaen County Borough Council (TCBC) from suitably licenced and experienced contractors to join the existing Dynamic Purchasing System (DPS) for the provision of passenger transport services as detailed in the tender documents; these services being for taxi, minibus, coach and local bus service provision. The DPS is utilised mainly to secure transport for transporting children to and from school, for transporting children and adults within the social care system, and for securing local bus services for the public.
II.2.5) Award criteria
Criteria below:
Price
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
Note - whilst the above duration states 60 months, the DPS will be utilised by the Contracting Authorities until it is deemed to no longer offer a suitable solution to procure passenger transport requirements. Therefore the DPS may run for longer than 60 months.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 15
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As stated within the tender documentation
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 029-063310
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
31/07/2028
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
01/08/2028
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Unknown at this time.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
IMPORTANT NOTE - This contract notice is to inform any interested suppliers that the opportunity to join the existing DPS is open. If you are an existing supplier on the DPS for Passenger Transport Services you should not apply again and should ignore this notice.
Suppliers Instructions How to Express Interest in this Tender
1. Register your company on the etenderwales portal (this is only required once)
- Browse to the eSourcing Portal: https://etenderwales.bravosolution.co.uk
- Click the “Suppliers register here” link
- Agree to the terms and conditions and click “continue”
- Enter your correct business and user details
- Note the username you chose and click “Save” when complete
- You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the Project
- Login to the portal with the username/password
- Click the “PQQs Open to All Suppliers” link. (These are Pre-Qualification Questionnaires open to any registered supplier)
- Click on the relevant PQQ (pqq_32448 available from 14th February 2018) to access the content.
- Click the “Express Interest” button in the “Actions” box on the page.
- This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)
- Click on the PQQ code to access the content
3. Responding to the tender
- You can now choose to “Create Response” or “Decline to Respond” (please give a reason if declining)
- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ
- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
If you require any further assistance use the online help, or the BravoSolution help desk is available Mon – Fri (8am – 6pm) on:
- email: help@bravosolution.co.uk
- Phone: 0800 368 4850
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=128183
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Social value measures in procurement and contracts are currently being implemented in NCC, and going forward successful suppliers may be asked to report on social value delivery against contracts awarded through this DPS.
This requirement also includes a commitment to work with NCC to look at measures to reduce the carbon impact of providing passenger transport services across the City and local area. This may include such elements as Carbon Reduction Plans, and measures to assist the drive to carbon Net Zero in Wales.
(WA Ref:128183)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
Centre for Effective Dispute Resolution (CEDR)
100 St. Paul's Churchyard
London
EC4M 8BU
UK
Internet address(es)
URL: www.newport.gov.uk
VI.5) Date of dispatch of this notice
18/01/2023