Contract notice
Section I: Contracting
authority
I.1) Name and addresses
North Yorkshire County Council
8867655
County Hall, Racecourse Lane,
Northallerton
DL7 8AD
UK
Contact person: Mark Taylor
Telephone: +44 1609533450
E-mail: procurement@northyorks.gov.uk
NUTS: UKE22
Internet address(es)
Main address: https://www.northyorks.gov.uk
Address of the buyer profile: https://yortender.eu-supply.com/ctm/Company/CompanyInformation/Index/104117
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=58243&B=UK
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=58243&B=UK
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Procurement of Lone Worker Solutions for North Yorkshire Council
Reference number: 64316
II.1.2) Main CPV code
71317200
II.1.3) Type of contract
Services
II.1.4) Short description
North Yorkshire County Council (the Council) are seeking a specialist supplier in order to procure a comprehensive lone worker solution, including alarm receiving centre and management information portal. The solution will support the Council’s obligations to ensure the health, safety and welfare of staff undertaking lone worker activities. The Council are undertaking this procurement; however, tenderers should note that there is currently a process of local government reorganisation underway in North Yorkshire. From 1 April 2023 North Yorkshire County Council and the seven district and borough councils in North Yorkshire will have merged to become the new legal entity of North Yorkshire Council. The Council are undertaking this procurement on behalf of North Yorkshire Council.
II.1.5) Estimated total value
Value excluding VAT:
300 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
35113000
48100000
II.2.3) Place of performance
NUTS code:
UKE22
II.2.4) Description of the procurement
North Yorkshire County Council (the Council) are seeking a specialist supplier in order to procure a comprehensive lone worker solution, including alarm receiving centre and management information portal. The solution will support the Council’s obligations to ensure the health, safety and welfare of staff undertaking lone worker activities. The Council are undertaking this procurement; however, tenderers should note that there is currently a process of local government reorganisation underway in North Yorkshire. From 1 April 2023 North Yorkshire County Council and the seven district and borough councils in North Yorkshire will have merged to become the new legal entity of North Yorkshire Council. The Council are undertaking this procurement on behalf of North Yorkshire Council.
II.2.5) Award criteria
Criteria below:
Quality criterion: Implementation
/ Weighting: 12.5
Quality criterion: Usage
/ Weighting: 7.5
Quality criterion: Alarm Receiving Centre
/ Weighting: 5
Quality criterion: Accessing the Systems
/ Weighting: 3.15
Quality criterion: Technical Architecture
/ Weighting: 0.93
Quality criterion: Security
/ Weighting: 0.35
Quality criterion: Data Protection and Governance
/ Weighting: 4.79
Quality criterion: Identity and Authentication
/ Weighting: 1.99
Quality criterion: Availability and Resilience
/ Weighting: 2.69
Quality criterion: Data Import and Export
/ Weighting: 0.93
Quality criterion: Integration
/ Weighting: 3.50
Quality criterion: Reporting
/ Weighting: 2.22
Quality criterion: Support
/ Weighting: 2.57
Quality criterion: Scaling
/ Weighting: 1.40
Quality criterion: Standards and Certifications
/ Weighting: 0.47
Price
/ Weighting:
50
II.2.6) Estimated value
Value excluding VAT:
300 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
24 month initial period, followed by one further optional 12 month period.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2022/S 000-030477
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
09/02/2023
Local time: 17:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
10/02/2023
Local time: 11:00
Place:
Procurement and Contract Management, North Yorkshire County Council, County Hall, Northallerton, DL7 8AD
Information about authorised persons and opening procedure:
An independent member of the Procurement and Contract Management section will verify the tenders through our e-tendering system (YORtender).
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
To access the tender documents you must register your organisation details on the YORtender (ProContract) system at https://procontract.due-north.com/Login/ by creating a username, password and company profile.
To view details of this opportunity click on the Find Opportunities icon within the Opportunities section. Select North Yorkshire County Council from the Organisations drop down in the filter section and click Update. The Opportunity should then be displayed on the page. Alternatively use the Find Opportunities icon and
• change the All Data drop down to Reference Number in the search drop down;
• enter the contract ID: 64316;
• click Go, and the details of this contract should be displayed.
Once you have selected the Opportunity by clicking on the project title, you will need to express your interest by clicking the Register Interest In This Opportunity button. This will then allow you to download any documentation required, complete and upload the documents to the system. This must be done in advance of the deadline date.
If you require further information, guidance or support using YORtender (ProContract) please visit the supplier help centre: https://supplierhelp.due-north.com/ If you have specific system issues please log a support call using the following link: http://proactis.kayako.com/procontractv3/Core/Default/Index
Alternatively you can log your call by emailing ProContractSuppliers@proactis.com. For critical and time-sensitive issues (requiring resolution within 60 minutes) please call 0330 005 0352.
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
Strand, City of Westminster
London
UK
Internet address(es)
URL: https://www.judiciary.uk/
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Precise information on deadline(s) for review procedures:
North Yorkshire County Council shall in accordance with the Public Contracts (Amendment) Regulations 2015, incorporate a minimum 10 day standstill period commencing at the point that information on the intention to award the contract is sent to tenderers.
The Council shall, as soon as possible after the decision has been made, inform the tenderers and candidates of its decision, and shall do so by notice in writing by the most rapid means of communication practicable.
Should additional information be required, please contact the person cited in paragraph I.1) of this form. If an appeal regarding the award of a contract has not been successfully resolved, Public Contracts Regulations2015 (SI 2015 No 6) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England and Wales).
Any such action must be started within 30 days beginning with the date when the aggrieved party first knew or ought to have known that grounds for starting the proceedings had arisen. Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. Following the 10 day standstill period, if no further debriefing has been requested, the Court may only award damages once the contract has been entered into.
VI.4.4) Service from which information about the review procedure may be obtained
High Court of England and Wales
Strand, City of Westminster
London
UK
Telephone: +44 2079476000
Internet address(es)
URL: https://www.judiciary.uk/
VI.5) Date of dispatch of this notice
17/01/2023