CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

1.3

Completed documents must be returned to:

2 Contract Details

2.1

Title

Aberkenfig Square and Woodland Contract

2.2

Description of the goods or services required

NHCC (Newcastle Higher Community Council) is a small Community Council covering the villages of Aberkenfig and Pen-y-fai in Bridgend County Borough.

Locally known as ‘Aberkenfig Woodland’, it is the community woodland space surrounded by hedgerow and trees. It is used regularly by the community for dog walking, and young adults for walks.

The field and accompanying car park is leased from Bridgend County Borough Council

Grounds Maintenance

The overall purpose is to provide a clean, tidy and well-maintained grounds that reflects good horticultural and environmental practices. All work shall consequently be carried out and timed in such a way as to leave the site in a well maintained, safe and tidy condition at all times.

We are expecting that there may be several visits per annum, likely to be during the months April - March. There will also be a need to cut hedges surrounding the main entrance to the woodland at least once per annum and .

Request for quote (RFQ)

You are asked to submit a quote with itemized costings for the necessary work to be undertaken to deliver the contract. Your proposal should include:

● Details of qualifications and experience

● Examples of previous /similar work and/or references

● Note equipment owned and/or available.

● Detail any Licenses you hold for equipment / machinery usage and any product licenses.

● Confirmation you undertake and will provide risk assessments and method statements.

● Detail of what your suggested parks and woodland maintenance schedule will cover.

1. Aberkenfig Woodland ‘One off’ Clean up

Please provide:

• Detail of what your suggested clean up schedule

• Cost for a ‘one off’ clean up of the community garden and entrance, surrounding hedgerows, path toward the woodland walk and clearing of the woodland paths to ensure ease of access.

• Cutting of a small patch of grassed area situated at the entrance to the woodland.

• Removal of all waste, litter and cuttings in the area during work.

• General clean up of the paths, to include cutting back of brambles, trees, weeds and foliage.

• General tidy and maintenance of the community garden area.

2. Aberkenfig Woodland Ongoing Maintenance Contract

Please provide:

• Detail of what your suggested maintenance schedule.

• Cost for annual contract with a number of visits to the woodland per year. Highlighting the summer months where more regular maintenance may be needed.

• Cutting of a small patch of grassed area situated at the entrance to the woodland

• Litter picking across the whole area of 2.14 acres.

• Regular inspection during winter months to ensure pathways are kept clear and safe.

• General maintenance of the paths, to include cutting back of brambles, trees, weeds and foliage.

• General tidy and maintenance of the community garden area.

• 1 hedgerow maintenance per annum

• Cost per grass cut and litter picking (if we need additional to 13 per annum)

• Cost per hedgerow maintenance (if we need additional to 1 per annum)

3. Aberkenfig square ‘one off clean up’

Please provide:

• One off tidy up of the square, to include the tree, fence row and around the monument, ensuring debris, weeds and overgrown foliage is all cut back and treated. Please provide itemized cost for this (One off tidy up to be completed by March 10th)

4. Aberkenfig square Ongoing Maintenance Contract

Please provide:

• Dig out of the raised bed at Aberkenfig Square and treatment of area. Replanting of the raised bed with fresh soil by April 1st: Please provide itemized cost for this

• Planting of new bedding plants and greenery (Plants to be provided to contractor by the council) to be completed latest end of April. Please provide itemized cost for this

• Regular visits (at least once per month) to carry out weeding, cleaning of debris, cutting back foliage and brambles.

Please provide the following information with your response:

• Company name and Registration number where applicable

• Contact name, email, phone number and address

• VAT registration Number if applicable

• Confirmation of Public liability insurance

Submission of proposal

For any queries, please contact Harris Ston, Clerk & RFO

All quotations should be received by the 7th February 2024 and submitted via Sell2Wales or where not possible, directly with the Clerk: clerknewcastlehighercc@gmail.com

Any queries should be directed to the Clerk on the information provided above.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=138326.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

3 Conditions for Participation

3.1

Minimum standards and qualification required

4 Administrative Information

4.1

Type of Procedure

Dual stage

4.2

Reference number attributed to the notice by the contracting authority

Aberkenfig

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

This notice has been sent as a region specific notice. If you did not receive an alert about this you are not based in the specific region selected by the buying authority. Questions on why this was sent as a region specific notice should be sent to the buying authority.

(WA Ref:138326)

5.2

Additional Documentation

5.3

Publication date of this notice