CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

1.3

Completed documents must be returned to:

2 Contract Details

2.1

Title

Fire Safety Maintenance

2.2

Description of the goods or services required

Trivallis are seeking to appoint an experienced contractor to undertake a selection of fire safety maintenance works to properties in Rhondda Cynon Taff, Cardiff Bay and any future areas, along with all associated works and delivery of wellbeing initiatives.

The associated elements include, but shall not be limited to;

I. PAT Testing

II. Dry Risers

III. Commercial Catering

IV. Sprinkler Suppression System

V. Barriers

VI. Automatic Opening Vents

VII. Fire Fighting Equipment

VIII. Fire Alarm System

IX. Automatic Door

X. Roller Shutters

XI. Door Lock Intercom

XII. Communal Emergency Lighting Present

XIII. Warden Call System

XIV. Specialist Rise and Fall Surface

XV. Lightning Protection System

XVI. LEV Test

XVII. Access Control System

XVIII. Man Safe System

The successful supplier must be able to provide a 24 hour, 365 days per year call out service with a maximum response time of 2 hours.

The works will be carried out at properties owned by Trivallis, situated in the geographical areas of Rhondda Cynon Taff, Cardiff Bay and any future areas.

This tender exercise is intended to assist Trivallis in selecting a single, suitable partner to deliver the required works and services.

We particularly welcome responses from small and medium sized enterprises (SMEs).

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=147514

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

3 Conditions for Participation

3.1

Minimum standards and qualification required

As per tender documentation.

That the bidder is a suitably qualified and experienced contractor that is registered with BAFE SP203-1(British Approvals for Fire Equipment) and is registered as an approved contractor.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

TRIV2025-01

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

(WA Ref:147514)

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

The Requirement

To align with the Trivallis commitment to well-being impact and community benefits, we have developed a Wellbeing Impact document detailing the requirement: Annex 4 - Wellbeing Impact Document

The wellbeing impact document is designed to support Trivallis in achieving our goals in delivering well-being impact values, in accordance with the requirements outlined in our business contracts.

As part of the contract delivery, our contracted partners must implement Wellbeing initiatives equivalent to a specified percentage of the contract spend.

As part of our tender process, we invite bidders to select one of the following options:

1 - A direct donation into the Wellbeing investment fund

or

2 - Contractors may choose to deliver Wellbeing initiatives by selecting to deliver and support a community project.

This contract has a potential duration of 6 years.

It is crucial to note that failure to select an option will render the tender bid non-compliant, resulting in exclusion from the tender process.

Responses to this section will be reviewed by our Community Involvement team. If your tender bid is successful, they will contact you after the contract is agreed upon to collaborate on an individualised Wellbeing Impact Plan.

By fostering partnerships and prioritising well-being, we believe we can create a lasting positive impact on our communities and the lives of our residents.

Your response must detail how you propose to meet this requirement.

5.2

Additional Documentation

5.3

Publication date of this notice