Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Linc-Cymru Housing Association Ltd
387 Newport Road
Cardiff
CF24 1GG
UK
Contact person: Procurement and Value For Money Manager
Telephone: +44 2920473767
E-mail: procurement@linc-cymru.co.uk
NUTS: UKL
Internet address(es)
Main address: www.linc-cymru.co.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0650
I.1) Name and addresses
Pobl Group Ltd
Pobl House, Phoenix Way
Swansea
SA7 9EQ
UK
Telephone: +44 1792460609
E-mail: procurement.helpdesk@poblgroup.co.uk
NUTS: UKL18
Internet address(es)
Main address: http://poblgroup.co.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0512
I.1) Name and addresses
Community Housing Cymru
2 Ocean Way
Cardiff
CF24 5TG
UK
Telephone: +44 2920674800
E-mail: enquiries@chcymru.org.uk
Fax: +44 2920674801
NUTS: UKL22
Internet address(es)
Main address: https://chcymru.org.uk/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0824
I.2) Joint procurement
The contract involves joint procurement
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Framework for Supply of Medical Face Masks to Housing and other Bodies in Wales
Reference number: LCPS1009/NA
II.1.2) Main CPV code
33199000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The Contracting Authorities established a Framework Agreement for the regular supply of: > Medical Face Mask meeting the full requirements of EN 14683:2019 - Type I; > Medical Face Mask meeting the full requirements of EN 14683:2019 - Type IIR.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
1 500 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
35113400
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Products are to be delivered to various locations throughout Wales and to one (1) Contracting Authority in Bristol.
II.2.4) Description of the procurement
Linc-Cymru Housing Association Ltd in collaboration with Pobl Group Ltd and Community Housing Cymru ('Lead Contacting Authorities') established a Framework Agreement for the regular supply of Medical Face Masks conforming to EN 14683. The appointed providers are required to make deliveries to various locations throughout Wales and to one location in Bristol.
The appointed providers must source and arrange the logistics for delivery of the primary object of this contract. This includes having capacity to receive direct orders from and separately invoice all Contracting Authorities that are able to buy via this Framework Agreement.
The regular supply of medical face masks is the primary object and core requirement of the Framework Agreement.
II.2.5) Award criteria
Quality criterion: Sourcing Core Items
/ Weighting: 50%
Quality criterion: Delivery and Logistics
/ Weighting: 50%
Price
/ Weighting:
70
II.2.11) Information about options
Options:
Yes
Description of options:
The appointed providers may be requested to supply other PPE and wearable items as may be required in line with updated official Government or Government Agency Guidance relating to PPE for the COVID-19 response (‘Associated Items’).
In all circumstances, the providers will be requested to submit a proposal or quotation for supply of Associated Items. This proposal or quotation will be bench-marked against alternative sources of supply.
The request for the supply of Associated Items may be made at any time during the Framework Agreement. The requests will be strictly limited to supply of Associated Items for urgent provision of business and safety critical PPE and other wearable items as may be specified from time to time in official Government or Government Agency Guidance relating to PPE for the COVID-19 response.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
- Accelerated procedure
Justification:
The COVID-19 outbreak gave rise to an urgent need for the supply of Medical Face Masks because they are not something usually used by the buyers party to the Framework Agreement but were mandated in accordance with the contemporaneous infection control and PPE guidance published by HM Government, Welsh Government and their executive agencies. This did not give the Lead Contacting Authorities sufficient time to comply with the standard open procedure timescales for the procurement. The Lead Contracting Authorities considered this to be a state of urgency which it duly substantiated. Accordingly, The Lead Contracting Authorities used the accelerated time limits permitted under the Public Contract Regulations 2015 Regulation 27(5) for the open procedure in respect of this procurement.
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2020/S 093-223291
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
31/07/2020
V.2.2) Information about tenders
Number of tenders received: 68
Number of tenders received from SMEs: 65
Number of tenders received from tenderers from EU Member States: 6
Number of tenders received from tenderers from non-EU Member States: 3
Number of tenders received by electronic means: 68
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Langstone Supplies Ltd
3, Saint John's Court, Upper Forest Way
Swansea
SA68QQ
UK
NUTS: UKL18
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Direct Access Consultancy
Heritage House, Rhosddu Industrial Estate, Old Rhosrobin
Wrexham
LL114YL
UK
NUTS: UKL23
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 1 500 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The following organisations will be able to place orders via this Framework Agreement:
> Community Housing Cymru
> All RSLs in Wales a full list of which is available here: https://gov.wales/registered-social-landlords.
> Care & Repair Cymru and their associated Care & Repair Care Agencies, full details of which are available here: https://www.careandrepair.org.uk/en/your-area/.
> Brunelcare (Bristol)
> Cymorth Cymru and their associated members a full list of which is available here: https://www.cymorthcymru.org.uk/en/members/member-list/ but EXCLUDING THE FOLLOWING ORGANISATIONS: Adref, Alzheimer's Society, Anheddau, British Red Cross, Caerphilly County Borough Council, Cardiff Women's Aid, Cardiff Council, Compass, Crisis, Denbighshire County Council, Domestic Abuse Safety Unit, Flintshire County Council, Tabernacle Penarth, EdenGate, MacIntyre, Local Solutions, Monmouthshire County Council, Home from Home Support, Church Army, Swansea Council, Shelter, Torfaen County Borough Council, Torfaen and Blaenau Gwent Mind, Threshold, Tai Pawb.
THIS FRAMEWORK WAS ALSO AWARDED TO: The Basic Ingredients Ltd of 7th Floor, King’s Place, 90 York Way, London, N1 9AG. It is not possible to record the award to this company under Section V2.3 for technical reasons.
(WA Ref:112692)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
28/07/2021