Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
University of Plymouth
1128013
Drake Circus
Plymouth, Devon
PL4 8AA
UK
E-mail: katy.duff@plymouth.ac.uk
NUTS: UKK41
Internet address(es)
Main address: https://www.plymouth.ac.uk/about-us/university-structure/service-areas/procurement
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/97185
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Graduation Marquee
Reference number: KD&EW/UoP/Grad_Marquee/032/023
II.1.2) Main CPV code
44211000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Provision of Graduation Marquee to be sited on Plymouth Hoe for July 2024 Graduation Ceremonies.
Following a pin notice exercise, Danco was the only supplier of suitable size, reputation and within budget that provided a quote for September 2023 – this was approved. They have delivered the marquee on Plymouth Hoe since 2008 and have a track record of good service with UoP. At very short notice July 2024 ceremonies have been instructed and we need continuity of supplier.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
221 728.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
44000000
44200000
44210000
II.2.3) Place of performance
NUTS code:
UKK41
II.2.4) Description of the procurement
Provision of Graduation Marquee to be sited on Plymouth Hoe for July 2024 Graduation Ceremonies.
Following a pin notice exercise, Danco was the only supplier of suitable size, reputation and within budget that provided a quote for September 2023 – this was approved. They have delivered the marquee on Plymouth Hoe since 2008 and have a track record of good service with UoP. At very short notice July 2024 ceremonies have been instructed and we need continuity of supplier.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
Extreme urgency brought about by events unforeseeable for the contracting authority and in accordance with the strict conditions stated in the Directive
Explanation
To be procured under Regulation 32 of PCR2015 (Use of the negotiated procedure without prior publication). Alternative Graduation solution for July 2024 required to be mobilised urgently as a result of the intended venue falling through.
Reg 32 (c) Extreme urgency created
Reg 32 (9) "The negotiated procedure without prior publication may be used for new services consisting of the repetition of similar works or services entrusted to the economic operator to which the same contracting authority awarded an original contract, provided that such services are in conformity with a basic project for which the original contract was awarded following a procedure in accordance with regulation 26 (1) and (2)."
Previously a LTR Procurement process awarded a multi-year contract to Danco in 2017 for the provision of graduation marquee services in the same location as the 2024 ceremony.
Justification:
The set-up and take down of the marquee for a 2024 graduation is the same format as prior years which Danco have been previously contracted to deliver for the University of Plymouth through a compliant Light Touch Regime process (79952000-2
(Event services). Securing the hire of the required marquee, staffing and associated infrastructure ahead of summer 2024 requires urgent action and precludes running a tender process in accordance with regulation 26.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
03/07/2023
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 1
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
University of Plymouth
University of Plymouth
Drake Circus
Plymouth
PL4 8AA
UK
E-mail: katy.duff@plymouth.ac.uk
NUTS: UKK41
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 221 728.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
University of Plymouth
Drake Circus
Plymouth
PL4 8AA
UK
VI.5) Date of dispatch of this notice
03/07/2023