Prior information notice
This notice is for prior information only
Section I: Contracting
authority
I.1) Name and addresses
Carmarthenshire County Council
County Hall
Carmarthen
SA31 1JP
UK
Contact person: Julian Lewis
Telephone: +44 1267234567
E-mail: hsgpropertycontracts@carmarthenshire.gov.uk
NUTS: UKL14
Internet address(es)
Main address: https://www.carmarthenshire.gov.wales
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0281
I.3) Communication
Additional information can be obtained from the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Carmarthenshire Property Works Framework
II.1.2) Main CPV code
45000000
II.1.3) Type of contract
Works
II.1.4) Short description
PLEASE NOTE - THIS IS A PRIOR INFORMATION NOTICE AND NOT AN INVITATION TO TENDER.
Carmarthenshire County Council wishes to appoint suitably qualified Contractors for the delivery of property related works to supplement its in-house Direct Labour Organisation.
Carmarthenshire County Council is commissioning a new Property Works Framework to provide property maintenance, disabled adaptations, building improvements, mechanical, electrical, and other associated works required for its housing and non-housing property portfolio.
However, at this stage, the arrangement and lotting structures are still under development and may be subject to change. Final details will be published in the tender documentation, together with details of any lotting restrictions, Community Benefits requirements and measures relating to the Well-being of Future Generations (Wales) Act.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.2) Description
Lot No: 1
II.2.1) Title
Housing Property Maintenance
II.2.2) Additional CPV code(s)
45000000
45210000
50000000
50700000
II.2.3) Place of performance
NUTS code:
UKL14
Main site or place of performance:
Carmarthenshire
II.2.4) Description of the procurement
The Framework will include value-banded and geographical/regional lots for Housing Property Maintenance.
Please refer to Section VI.3) Additional information for more details.
However, at this stage, the arrangement and lotting structures are still under development and may be subject to change. Final details will be published in the tender documentation, together with details of any lotting restrictions, Community Benefits requirements and measures relating to the Well-being of Future Generations (Wales) Act.
Lot No: 2
II.2.1) Title
Non-Housing Property Maintenance
II.2.2) Additional CPV code(s)
45000000
II.2.3) Place of performance
NUTS code:
UKL14
Main site or place of performance:
Carmarthenshire
II.2.4) Description of the procurement
The Framework will include value-banded and geographical/regional lots for non-Housing Property Maintenance.
Please refer to Section VI.3) Additional information for more details.
However, at this stage, the arrangement and lotting structures are still under development and may be subject to change. Final details will be published in the tender documentation, together with details of any lotting restrictions, Community Benefits requirements and measures relating to the Well-being of Future Generations (Wales) Act.
II.3) Estimated date of publication of contract notice:
02/10/2023
Section IV: Procedure
IV.1) Description
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section VI: Complementary information
VI.3) Additional information
EARLY MARKET ENGAGEMENT QUESTIONNAIRE - Carmarthenshire County Council invites responses to an early market engagement in respect of a proposed tender exercise for a Property Works Framework (replacement for the current Minor Works Framework). This is not a call for tenders or a pre-qualification exercise. Completed questionnaires for the early market engagement exercise must be returned by 5:00pm (BST) on 23rd August 2023. Please click on the following links to access the questionnaire in either Welsh or English:
Welsh - https://forms.office.com/e/eWQwFWJutN
English - https://forms.office.com/e/AT8JRGxbR8
On receipt of returned questionnaires, the Council reserves the right to contact interested parties if further clarification is required.
There are currently no tender documents available at this stage; submissions received will not be scored and will NOT form part of an evaluation process. Tender procedures and documents will be finalised following supplier feedback and issued thereafter. This engagement exercise will not be used for the purposes of short-listing at a later stage and non-participation in this exercise, will not restrict access to the tender opportunity.
The Council reserves the final right to follow what it considers to be the most appropriate approach to market and will not meet any costs incurred by any party in responding to this questionnaire. Having considered all representations, the Council reserves the right to package its requirement in such a way as to offer the most cost effective and sustainable solution.
PROPERTY WORKS FRAMEWORK ENGAGEMENT EVENTS - To promote the opportunities available through the new framework, Carmarthenshire County Council is holding drop-in engagement sessions throughout the County for businesses who may be interested in working for the Authority. For a list of venues, dates and times, please refer to the attached documents for further details. If your company has any questions about the proposed Framework or the tendering process, please come along to one of the engagement events or contact Carmarthenshire County Council at: hsgpropertycontracts@carmarthenshire.gov.uk. Any queries and the subsequent responses may be published (anonymously) to all interested parties.
BUSINESS WALES TENDER SUPPORT - It is envisaged that the following tender-related support for interested parties will be available, via Business Wales, although dates and timings have yet to be confirmed:
- General Pre-Tender Refresher / Tender-Ready support sessions (e.g. support to register on relevant platforms such as Sell2Wales and eTenderWales).
- Live-Tender Webinar / Workshop specifically for this Framework tender, once the tender is published.
If your company wishes to make use of this independent support, please contact Business Wales directly on 01267 233749 or by email at: westwales@businesswales.org.uk
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=132881.
(WA Ref:132881)
VI.5) Date of dispatch of this notice
20/07/2023