Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Southern Universities Purchasing Consortium (SUPC)
111357
Reading Enterprise Centre, The University of Reading, Whiteknights Road, Earley Gate
Reading
RG6 6BU
UK
Contact person: Gavin Phillips
Telephone: +44 1189357081
E-mail: supc@reading.ac.uk
NUTS: UK
Internet address(es)
Main address: https://www.supc.ac.uk
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/86623
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Serials, Periodicals, and Associated Services (Print and Digital)
Reference number: LIB4054 SU
II.1.2) Main CPV code
22200000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The current ‘Serials, Periodicals and Associated Services’ agreement is led by SUPC and supported by HEPCW, LUPC, NEUPC, and NWUPC along with the four specialist library consortia Academic Libraries North, MUAL, NEYAL, and WHELF. The agreement ran for an initial 2 year period and has had two 12 month extensions, totally four years. It expires on 30th April 2023 and is likely to be extended until 31st July 2023.
The agreement scope remains similar to the current agreement and will cover the supply of serials by subscriptions agents in print and/or electronic formats. This includes current, backissue, backsets and digital archives of periodicals; newspapers and annuals (annual conference proceedings, reports, yearbooks, etc); the journals, memoirs, proceedings, transactions and other similar publications of societies; numbered monographic series; standing orders; standards and databases. Also included are associated services relating to consolidation or usage analysis.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
250 000 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
22200000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
Various locations around the UK
II.2.4) Description of the procurement
Lot 1 is intended for suppliers delivering comprehensive academic library subscription services from any publisher willing to contract via a subscriptions agent, including both print and digital resources with a subscriptions management portal and appropriate consolidation services
II.2.5) Award criteria
Quality criterion: Contract Management & Reporting
/ Weighting: 15
Quality criterion: Subscription Management
/ Weighting: 25
Quality criterion: Subscription Management System
/ Weighting: 15
Quality criterion: Payment, Invoicing & Credits
/ Weighting: 15
Quality criterion: Responsible Procurement
/ Weighting: 10
Price
/ Weighting:
20%
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
II.2.14) Additional information
It is intended that Lot 1 will be awarded to a maximum of 4 Suppliers.
NB: A lack of bidders for Lot 2 mean that we are awarding this contract based on the requirements and characteristics of Lot 1 only.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-010782
Section V: Award of contract
Contract No: n/a
Title: Selection Questionnaire
A contract/lot is awarded:
No
V.1 Information on non-award
The contract/lot is not awarded
Other reasons (discontinuation of procedure)
Section V: Award of contract
Contract No: 1
Title: Lot 1 - Full subscription management service
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
17/07/2023
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 1
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
EBSCO International Inc
607979689
6th Floor, Civic Centre, Silver Street
Enfield
EN1 3XA
UK
NUTS: UK
Internet address(es)
URL: www.ebsco.com
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Otto Harrassowitz GmbH & Co. KG
DE 113897518
Kreuzberger Ring 7 c-d
Wiesbaden
65205
DE
NUTS: DE
Internet address(es)
URL: www.harrassowitz.de
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Prenax Limited
GB756963282
Barrington House
Yeovil
BA20 2HL
UK
NUTS: UK
Internet address(es)
URL: https://www.prenax.com/en-gb
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 250 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Contract No: 2
Title: Lot 2 - Partial subscription management service
A contract/lot is awarded:
No
V.1 Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section VI: Complementary information
VI.3) Additional information
This framework agreeement was initially tendered with 2 lots but a lack of bidders for Lot 2 mean that a non-lotted framework is awarded based on the requirements and characteristics (including GBP value) of Lot 1 only
VI.4) Procedures for review
VI.4.1) Review body
Southern Universities Management Services
Reading Enterprise Centre, University of Reading, Earley Gate, Whiteknights Road
Reading
RG6 6BU
UK
Telephone: +44 1183784304
E-mail: supc@reading.ac.uk
Internet address(es)
URL: www.supc.ac.uk
VI.5) Date of dispatch of this notice
17/07/2023