Modification notice

Modification of a contract/concession during its term

Section I: Contracting entity

I.1) Name and addresses

Section II: Object

II.1) Scope of the procurement

II.2) Description

Section IV: Procedure

IV.2) Administrative information

Section V: Award of contract/concession

Contract No: CCBC/PS1106/12/KW

Title: Building Materials Supply Partner

V.2 Award of contract/concession

V.2.1) Date of conclusion of the contract/concession

17/06/2023

V.2.2) Information about tenders

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor/concessionaire

V.2.4) Information on value of the contract/lot/concession (excluding VAT)

Total value of the contract/lot: /concession: 70 000 000.00  GBP

Section VI: Complementary information

VI.3) Additional information

(WA Ref:132786)

VI.4) Procedures for review

VI.5) Date of dispatch of this notice

24/07/2023

Section VII: Modifications to the contract/concession

VII.1) Description of the procurement after the modifications

VII.1.1) Main CPV code

31000000

VII.1.2) Additional CPV code(s)

31600000

31611000

31680000

31681000

31681100

31681200

31681300

31681400

31681410

39200000

39220000

44000000

44100000

44110000

44111000

44111100

44111200

44111300

44111400

44111500

44111510

44111520

44111530

44111540

44111600

44111700

44111800

44111900

44410000

44411000

44411100

44411200

44411300

44411400

44411700

44411710

44411740

44411750

VII.1.3) Place of performance

NUTS code:

UKL

Main site or place of performance:

Within the Boundaries of Caerphilly County Borough Council

VII.1.4) Description of the procurement

Initially the contract was intended for the managed supply and delivery of building maintenance products required to improve and maintain the Council’s housing stock to the Welsh Government’s Welsh Housing Quality Standard (“WHQS”). The contract was then intended to develop to supply all reactive building maintenance products required during the stated period. The supplier was to act as supply partner to the Council and its nominated contractors for key components associated with all internal and external works for housing improvement and maintenance.

VII.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession

Duration in months: 120

VII.1.6) Information on value of the contract/lot/concession (excluding VAT)

Total value of the procurement: 70 000 000.00 GBP

The contract/concession has been awarded to a group of economic operators: No

VII.1.7) Name and address of the contractor/concessionaire

VII.2) Information about modifications

VII.2.1) Description of the modifications

Continuation for an additional 30 months of the Building Materials Supply Partner described above.

VII.2.2) Reasons for modification

Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee

Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:

Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee (Art. 43(1)(c) of Directive 2014/23/EU, Art. 72(1)(c) of Directive 2014/24/EU, Art. 89(1)(c) of Directive 2014/25/EU).

1.The current high (and fluctuating) rate of inflation which makes it disadvantageous to the authority to re-procure at this time;

2.Ongoing fluctuations in the market price of building materials caused by shortage of supply of some materials; and

3.resourcing and other issues resulting from dealing with the Covid pandemic and its aftermath, the consequential effects of which have meant that, through focusing on other higher priority tasks, there is now insufficient time and resource to run a full re-procurement and manage a handover to a new contractor before the expiry of the contract term.

VII.2.3) Increase in price

Updated total contract value before the modifications (taking into account possible earlier contract modifications and price adaptions and, in the case of Directive 2014/23/EU, average inflation in the Member State concerned)

Value excluding VAT: 70 000 000.00 Currency: GBP

Total contract value after the modifications

Value excluding VAT: 90 000 000.00 Currency: GBP