CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Rhaglen Trawnsnewid Sefydliadol S4C Operational Transformation Program

2.2

Description of the goods or services required

S4C is the Welsh television channel and one of the UK's five public service television broadcasters. It is an independent broadcasting authority established under the Broadcasting Act 1981 and is regulated by the Communications Act 2003 and the Broadcasting Act 1990.

S4C provides a broad range of high quality and diverse programming in the Welsh Language available on digital platforms including Freeview, Freesat, Sky and Virgin. In addition S4C is available to watch live and on demand on S4C Clic and BBC iPlayer and numerous social media platforms e.g. YouTube, Facebook etc.

S4C is embarking on a new programme of transformation that will necessitate cultural change and build resilience, growth mindset and continuous evolvement of the workplace.

Recovering from the pandemic to a new working pattern will also need to be addressed across S4C’s three locations across Wales (Carmarthen, Cardiff and Caernarfon) to foster collaborative and cooperative teamwork. A strategic approach is required to drive cultural shifts and empower S4C to achieve sustained success.

S4C is seeking to enter into a contract for a consultancy provider to provide an organisational transformation programme over a period of 18 months to underpin the 5 year transformational program that S4C is in process of delivering.

In 2022, S4C embarked on its 5 year strategy approved by the DCMS and its intention is to transform the organisation to support the new needs of the audience within this everchanging landscape.

To thrive in a rapidly evolving industry, S4C want to address the challenges outlined in part 1.3 above and establish a culture of resilience to embrace change, exhibit collaborative behaviour, uphold high standards and foster innovation. S4C wishes to cultivate a resilient culture and workforce, fostering a growth mindset, maintaining a fast-paced and cooperative environment and upholding high standards reflecting the S4C brand and values.

As part of the tender response, Tenderers are therefore required to provide a methodology statement detailing a plan that will deal with the key objectives of this transformation programme, to support the transformation program ensuring the S4C culture underpins the ambition, which are as follows:

• Define and Align Purpose to align with S4C’s mission and values

• Enhance Employee Engagement through fostering ownership and accountability within the landscape

• Cultivate a Learning, Innovative and Adaptable Organisation.

Scope of Work

The methodology statement should clearly describe how the Tenderer intends to carry out the services including evidence based strategies which should be based on psychological research over the 18 month period through a partnership relationship with S4C over two phases:

Phase 1

Phase 1 shall mainly consist of information gathering to create an immediate impact and provide opportunity for reflections and will need to include:

- Collaborative sessions

- Identify strengths and build a cross-departmental program across 3 locations

- Engage with key stakeholders (including but not limited to production companies, industry partners etc.), employees and management

- Creation of a values framework

Phase 2

Phase 2 shall be the embedding phase to include:

- Ensuring alignment and integration of the framework

- Foster a shared vision and commitment

- Monitor progress and measure alignment

Tenderers should clearly describe the timeline for each of the two phases as part of their method statement.

Tenderers should clearly describe how they will be able to deliver the services in Welsh and/or English in line with the needs of S4C, including the names of any key personnel who will be responsible for carrying out the service.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=133612.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

The contract will be for a period of 18 months.

3 Conditions for Participation

3.1

Minimum standards and qualification required

Tenders are invited from consultancy providers which are able to demonstrate experience of successfully providing an operational transformation programme.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

N/a

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

S4C shall not be bound to accept any tender and reserves the right: a) to withdraw from and/or abandon and/or defer this procurement at any time; and/or b) not to award any contract as a result of this procurement.

For further information concerning S4C's requirements and this tender process please refer to the Invitation to Tender a copy of which can be obtained via the S4C website (www.S4C.co.uk) by clicking on "tenders" and following the link.

Economic operators wishing to participate in this tender must obtain and complete the Invitation to Tender. Applications not submitted in accordance with the Invitation to Tender will not be considered.

S4C reserves the right not to proceed with the award of this contract at any stage of the tendering process and not to accept any tenders submitted.

Freedom of Information

S4C is subject to the provisions of the Freedom of Information Act 2000 (“FOI Act”). Information supplied by any economic operator to S4C may be disclosable by S4C under the provisions of the FOI Act. If any economic operator considers that any information supplied by it to S4C pursuant to this contract notice is commercially sensitive or confidential in nature, this should be highlighted explicitly and the reasons for sensitivity set out in full in the expression of interest. This will enable S4C to take account of such sensitivity or confidentiality in deciding whether to release the information in response to freedom of information requests. However, economic operators accept that S4C may disclose such information in response to any request under the FOI Act if S4C determines that it is appropriate to do so.

Data Protection

By submitting a tender response, Tenderers confirm that they have informed all individuals identified in the tender submission that they will share their personal data in this way. Tenderers acknowledge that S4C will process all personal data provided as part of the tender response in accordance with applicable data protection legislation (including the General Data Protection Regulation 2016 and the Data Protection Act 2018). The S4C Privacy Notice is available on www.s4c.cymru and Tenderers hereby confirm that they will notify all individuals whose personal data is provided to S4C. S4C will process any personal data provided in tender responses on the basis that it is in the Tenderer’s and S4C’s legitimate interests to process all personal data provided as part of the tender response for the purpose of evaluating the tender response.

(WA Ref:133612)

5.2

Additional Documentation

5.3

Publication date of this notice