Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
The City of Edinburgh Council
Waverley Court, 4 East Market Street
Edinburgh
EH8 8BG
UK
Contact person: Claudine Persaud
Telephone: +44 1314693727
E-mail: claudine.persaud@edinburgh.gov.uk
NUTS: UKM75
Internet address(es)
Main address: http://www.edinburgh.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Supply of Bidet Style Toilets and Associated Services
Reference number: CT1396
II.1.2) Main CPV code
50421000
II.1.3) Type of contract
Services
II.1.4) Short description
The City of Edinburgh Council wish to put a single Lot Framework Agreement in place with a single Supplier for supply of bidet style toilets and associated services, encompassing:
- supply deliver and installation of equipment
- planned preventative maintenance and servicing
- reactive repairs of equipment
- removal, refurbishment, storage and re-use of equipment
The City of Edinburgh Council work collaboratively with Midlothian Council, East Lothian Council and NHS Lothian, all of whom order the Equipment via their Community Equipment Loans Store.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
600 000.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKM75
Main site or place of performance:
Edinburgh, Midlothian and East Lothian.
II.2.4) Description of the procurement
The City of Edinburgh Council wish to appoint a single Supplier to service a single Lot Framework Agreement via an open procedure procurement process.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 50
Price
/ Weighting:
50
II.2.11) Information about options
Options:
Yes
Description of options:
In addition to the possible extension periods, additional related equipment (beyond that detailed in the Asset Inventory Excerpt provided within the Schedule of Rates) may require to be subject to planned preventative maintenance & servicing. Where such additional equipment comes into scope during the contract period, details will be agreed between the Supplier and the Council.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-014962
Section V: Award of contract
Contract No: CT1396
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
05/07/2024
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
CLOSOMAT LTD
BUILDING 1, BROOKLANDS PLACE, BROOKLANDS RD
SALE
M33 3SP
UK
NUTS: UKD33
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 600 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Within the Council, the Framework will be utilised by the Edinburgh Health & Social Care Partnership, predominantly by the Community Equipment Loan Service (CELS) and occasionally by Property & Facilities Management and Housing Property. In addition, the Midlothian Health & Social Care Partnership and East Lothian Health & Social Care Partnership order the equipment/service via CELS.
It is a mandatory requirement of this Framework Agreement that a prompt payment clause is present in all Contracts used in the delivery of the requirements. This ensures payment of sub-contractors at all stages of the supply chain within 30 days and includes an obligation to provide a point of contact for sub-contractors to refer to in the case of payment difficulties. This will require active monitoring of payment performance as well as the provision of evidence and reports to the Council on request or as contractually scheduled.
(SC Ref:771665)
VI.4) Procedures for review
VI.4.1) Review body
Sheriff Court
Sheriff Court House, 27 Chambers Street
Edinburgh
EH1 1LB
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
An economic operator that suffers or risks suffering loss or damage attributable to a breach of duty under Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Session. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the Find a Tender Service or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.
VI.5) Date of dispatch of this notice
05/07/2024