Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Wrexham County Borough Council
Commissioning Procurement and Contract Management Unit, Lampbit Street
Wrexham
LL11 1AR
UK
Contact person: Julia Pordage-Moore
Telephone: +44 1978292784
E-mail: julia.pordage-moore@wrexham.gov.uk
NUTS: UKL23
Internet address(es)
Main address: https://www.wrexham.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0264
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at:
https://etenderwales.bravosolution.co.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Framework for the Provision of Drainage Assets
Reference number: Proc-24-46
II.1.2) Main CPV code
45232451
II.1.3) Type of contract
Works
II.1.4) Short description
This Invitation to Tender (the ITT) relates to a Framework (the Framework) for the maintenance of drainage assets, under which Wrexham County Borough Council (WCBC) intends to deliver works across the Authority’s respective administrative area (the Contract Area).
The Framework will primarily be used to deliver within the designated area and may involve works on both the County Road and Trunk Road networks. These works may be planned or reactive.
The majority of works on the County Road network will be during normal working hours, however emergency call-out works and work on the Trunk Road network may be carried out between the hours of 19.00 and 06.00.
It is anticipated that the Framework Agreement will commence in September 2024.
II.1.5) Estimated total value
Value excluding VAT:
400 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
45232451
II.2.3) Place of performance
NUTS code:
UKL23
Main site or place of performance:
Wrexham County Borough
II.2.4) Description of the procurement
This Invitation to Tender (the ITT) relates to a Framework (the Framework) for the maintenance of drainage assets, under which Wrexham County Borough Council (WCBC) intends to deliver works across the Authority’s respective administrative area (the Contract Area).
The Framework will primarily be used to deliver within the designated area and may involve works on both the County Road and Trunk Road networks. These works may be planned or reactive.
The majority of works on the County Road network will be during normal working hours, however emergency call-out works and work on the Trunk Road network may be carried out between the hours of 19.00 and 06.00.
It is anticipated that the Framework Agreement will commence in September 2024.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Up to 2 years in yearly increments
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 4
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
16/08/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 120 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
16/08/2024
Local time: 12:30
Place:
Procurement department, Wrexham County Borough Council
Information about authorised persons and opening procedure:
Julia Pordage-Moore, Category Manager
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=142864
The Contractor shall ensure that all contracts with Subcontractors and Suppliers which the Contractor intends to procure following the Award date, and which the Contractor has not, before the date of this Contract, already planned to award to a particular Subcontractor or Supplier, are advertised through the Sell2Wales portal (www.sell2wales.gov.wales) and awarded following a fair, open, transparent and competitive process proportionate to the nature and value of the contract.
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
1. Core Requirement
It is a requirement of this contract to provide Core Community Benefits which will include employment and training opportunities for disadvantaged groups of 52 weeks training per one million pound of contract spend.
2. Non-Core Requirements
Whilst the following Non-Core Community Benefit objectives will not be evaluated as part of the tender process, the successful Contractor(s) will be expected to present a Community Benefits Proposal with their tender submission to the minimum value of 0.25% per million pound of contract spend. The Community Benefits proposal submitted should include a method statement of how the contractor will work with WCBC to address Community Benefit themes, should they be successful in being appointed onto the framework. The Community Benefit theme to be dictated to the contractor, by WCBC, following receipt by WCBC of a Community Benefit request, via the WCBC Community Benefit Scheme.
The Employer keeps a register of specific project requests for delivery as Non-Core Community Benefits. The Contractor will be requested to assist the Employer by delivering or providing financial contributions towards specific projects from this list, which may include providing quotations for the goods / services / works, attendance at site surveys and subsequent provision / execution of the projects, all delivered in a cost-neutral way to the Employer.
The list below is not exhaustive and the Contractor(s) should present their own proposals and ideas regarding delivering non-core activities.
- Provision of a work experience ‘swap’ initiative – trainees from the contracting company and WCBC to receive work experience at each other’s place of work
- Donation / financial contributions to the central community benefits pot, to help fund specific project requests
- Donations of equipment and materials
- Donations of in-kind labour
- Provision of work experience placements for 14-16 year olds and ‘disadvantaged’ persons
- Attendance and Participation in ‘Meet the Buyer’ events as required to maximise the opportunities for smaller and /or local suppliers and contractors to compete for tenders, sub-contract or supply chain opportunities
- Landscaping and building services support to regenerate communal areas
- Community consultation and participation in community events
- Sponsorships and cash donations to organisations / charities based in Wrexham
- Visits to schools to engage students through H&S, the ‘world of work’ presentations with provisions for donations of classroom resources and lesson plans
Environmental considerations such as:
- Reducing waste to landfill
- Recycling of eligible materials
- Reducing water consumption
- Managing business mileage
(WA Ref:142864)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
09/07/2024