Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Scottish Government
5 Atlantic Quay, 150 Broomielaw
Glasgow
G2 8LU
UK
Contact person: Gary Crombie
Telephone: +44 7392287522
E-mail: Gary.Crombie@gov.scot
NUTS: UKM
Internet address(es)
Main address: http://www.scotland.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10482
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of a Host Body for the Anti-Racism Observatory for Scotland (AROS)
Reference number: 668218
II.1.2) Main CPV code
98340000
II.1.3) Type of contract
Services
II.1.4) Short description
We are seeking a Supplier who can operate in the anti-racism arena showing strong ties and commitment to anti-racism from a corporate level down to all levels of their organisation For avoidance of doubt the Host Organisation will be the Supplier. The Scottish Government (on the recommendation of the Anti-Racism Interim Governance Group and built from the recommendation from the Covid19 and Ethnicity Expert Reference Group) is seeking to contract with a host organisation for a period of two years to incubate the Anti-Racism Observatory for Scotland (AROS) The AROS will be an independent organisation funded by the Scottish Government and will deliver its mission and strategy through the governance of an Advisory Group.
Scottish Government (the Buyer) are fully funding AROS. Therefore the commercial relationship will be between Scottish Government and the Supplier.
Further information can be found on the Scottish Government’s website Developing National Anti-Racism Infrastructure: Interim Governance Group - gov.scot (www.gov.scot) and Anti-Racism Vison Mission and Anti-Racism Method and Structure documents.
The Supplier must provide the following services:
Administrative, Finance
Human Resources including Recruitment (excludes employment)
Operational Delivery
Accommodation for AROS Staff and
Recommendation Report
The successful bidder will enable AROS to meet its objectives and support AROS to become a fully independent body. It will house senior staff (appointed by the advisory group) to lead the AROS workplan.
II.1.5) Estimated total value
Value excluding VAT:
3 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
79621000
75100000
98340000
72222300
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
The Scottish Government (on the recommendation of the Anti-Racism Interim Governance Group and built from the recommendation from the Covid19 and Ethnicity Expert Reference Group) is seeking to contract with a host organisation for a period of two years to incubate the Anti-Racism Observatory for Scotland (AROS). The Host Organisation will be an independent organisation funded by the Scottish Government for improvement of public Scottish institutions and will deliver its mission and strategy through the governance of an external Advisory Group
Further information can be found on the Scottish Government’s website Developing National Anti-Racism Infrastructure: Interim Governance Group - gov.scot (www.gov.scot) and Anti Racism Vision Mission and Anti Racism Method and Structure documents.
We are seeking a Supplier who can demonstrate they align with the values of the AROS, which include a commitment to antiracism, intersectional practice. This tender is for a Host Body to provide the infrastructure and personnel.
II.2.5) Award criteria
Criteria below:
Quality criterion: Understanding the Requirement
/ Weighting: 20
Quality criterion: Mobilisation
/ Weighting: 15
Quality criterion: Knowledge and Skills
/ Weighting: 20
Quality criterion: Contract Management
/ Weighting: 20
Quality criterion: Climate Emergency
/ Weighting: 5
Quality criterion: Fair Work
/ Weighting: 10
Quality criterion: Business Continuity and Disaster Recovery
/ Weighting: 5
Quality criterion: Community Benefits
/ Weighting: 5
Price
/ Weighting:
30
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
This contract may be extended by 3 months at the discretion of Scottish Ministers.
The evaluation consists of some minimum mandatory score of 2 questions. Bidders who fail to meet the mandatory score of 2 will not progress to the Price Quality Ratio evaluation and will score 0 for their commercial score.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Minimum level(s) of standards required:
Minimum level(s) of standards required:
SPD 4B.4
Bidders must demonstrate a Current Ratio of no less than 1.0. Current Ratio will be calculated as follows:
net current assets divided by net current liabilities.
There must be no qualification or contra-indication from any evidence provided in support of the bidders economic and financial standing.
SPD Statement for 4B.5
It is a requirement of this contract that bidders hold or can commit to obtain prior to the commencement of any
contract, the insurances indicated below:
Employer's (Compulsory) Liability Insurance = 5 million GBP Public Liability Insurance = 1 million GBP
Professional Indemnity Insurance = 1 million GBP
Insurance must be valid for 5 years after contract expiry date.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
It shall be a condition of the Contract that, if required by the Scottish Government, the appointed Service Provider shall deliver a validly
executed Parent Company Guarantee in the form set out in the tender documents
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-012586
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
02/09/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
02/09/2024
Local time: 14:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
SPD will be scored on a pass/fail basis.
The contract award criteria will be Price 30%/Quality 70 %.
Question Scoring Methodology for Award Criteria outlined in invitation to tender:
0 — Unacceptable. Nil or inadequate response. Fails to demonstrate an ability to meet the requirement.
1 — Poor. Response is partially relevant but generally poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled.
2 — Acceptable. Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas.
3 — Good. Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled.
4 — Excellent. Response is completely relevant and excellent overall.
Bidders must complete the SPD (Scotland) to demonstrate adherence to the Exclusion and Selection Criteria for this procurement.
Bidders must confirm that they will include the standard clause in all contracts used in the delivery of the requirements, ensuring payment of subcontractors at all stages of the supply chain within 30 days and include a point of contact for subcontractors to refer to in the case of payment difficulties. This will require active monitoring of payment performance and provision of evidence and reporting to the Scottish Government on a regular basis.
Bidders who fail to answer “Yes” or "Not Applicable" to this question will not have their tender considered further.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 27125. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Community Benefits will be a scored question within the Evaluation and Award Criteria Document
(SC Ref:771938)
VI.4) Procedures for review
VI.4.1) Review body
Sheriff Court House
27 Chamber Street
Edinburgh
UK
VI.5) Date of dispatch of this notice
11/07/2024