Concession notice
Section I: Contracting
authority/entity
I.1) Name and addresses
Warwickshire County Council
Shire Hall,Market Square
WARWICK
CV344RL
UK
E-mail: wastetenders@warwickshire.gov.uk
NUTS: UKG13
Internet address(es)
Main address: www.warwickshire.gov.uk
Address of the buyer profile: www.warwickshire.gov.uk/procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/csw-jets/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/csw-jets/aspx/Home
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Container provision, haulage and reprocessing/recycling of cardboard, paper and mixed papers from Warwickshire Household Waste Recycling Centres
Reference number: WCC - 19548
II.1.2) Main CPV code
90500000
II.1.3) Type of contract
Services
II.1.4) Short description
This is a voluntary notice. The procurement is for a below threshold concession contract.
Warwickshire County Council is seeking a Supplier who can provide containers, along with a collection/haulage and a reprocessing/recycling service for cardboard, paper and mixed papers (Goods) arising from Warwickshire County Council Household Waste Recycling Centres (HWRCs).
The Supplier shall provide the Services and pay the Concession Fee for the Goods (cardboard, paper and mixed papers) referred to in the Invitation to Tender from the Contract Commencement Date and on the terms and conditions set out in the Contract documentation.
Full details provided in the ITT and Contract.
The initial contract term will commence on 1st November and will be for a period of 3 years (36 months). However, the Council reserves the right to extend the contract by further periods not exceeding 24 months. This means the maximum possible Contract term is 5 years (60 months) in total.
Please note while the estimated total value of the concession at II.1.5 has been stated at £1.5 million, this is an anticipated figure to allow for changes in the volume of the Goods (cardboard, paper and mixed papers) and market fluctuations. We estimate the actual value over the 5 year period to be closer to £1 million based on historical values and tonnages.
II.1.5) Estimated total value
Value excluding VAT:
1 500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKG13
Main site or place of performance:
The Goods (cardboard, paper and mixed papers) will be collected within the County Council boundaries of Warwickshire County Council.
II.2.4) Description of the procurement
It is the responsibility of Warwickshire County Council, as the Waste Disposal Authority to provide HWRCs for members of the public. The material from the HWRCs needs to be managed safely and in line with the waste hierarchy.
The Council manages 8 of its HWRCs in-house and must have contracts in place for the reuse, recycling, recovery or disposal of materials brought to the site by the public or traders.
One of the material streams the Council needs to have a contract for is cardboard, paper and mixed papers. In 2023/24 the total amount of cardboard, paper and mixed paper arising from Warwickshire managed HWRCs was approximately 2,000 tonnes.
Full details provided in the ITT and Contract.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The procurement is for a below threshold concession contract.
Warwickshire County Council will be using its e-tendering system (CSW-JETS) for the administration of this procurement process. Providers must register with the system to be able to express an interest and download documents. The web address for CSW Jets is: https://in-tendhost.co.uk/csw-jets/aspx/Home
Registration and use of CSW Jets is free. All correspondence or clarifications relating to this procurement must be via the CSW JETS correspondence function. If you are having trouble registering with CSW JETS please email us at:
procurement@warwickshire.gov.uk
Providers must register on CSW JETS and express an interest in this project in order to download tender documents and be able to correspond with us about this procurement.
During the course of the Contract period the range and scope of these services may be subject to modification and variation to meet the changing needs and requirements of the Council, potential changes in legislation, and the changing demands placed on the Council by its customers.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
23/08/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Unless terminated and depending on extensions this contract could be reprocured any period between 24 and 60 months.
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
London
UK
VI.5) Date of dispatch of this notice
19/07/2024