Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Surrey County Council
Woodhatch Place, 11 Cockshot Hill
Reigate
RH2 8EF
UK
E-mail: ian.clark@surreycc.gov.uk
NUTS: UKJ2
Internet address(es)
Main address: http://www.surreycc.gov.uk
Address of the buyer profile: https://supplierlive.proactisp2p.com
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://supplierlive.proactisp2p.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://supplierlive.proactisp2p.com
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
SCC IC Extra Care Housing Phase 2 Delivery
Reference number: DN2634
II.1.2) Main CPV code
45000000
II.1.3) Type of contract
Works
II.1.4) Short description
Surrey County Council is seeking to procure a supplier to undertake the design, build, finance and operate (DBFO) of an extra care housing provision at 3 sites: Colebrook, Orchard Court and Birchlands. The 3 sites are anticipated to deliver in the region of 219 affordable housing units.
The Procurement is being undertaken in accordance with the Competitive Procedure with Negotiation pursuant to regulation 29 of the Regulations. Although the Council is utilising the Competitive Procedure with Negotiation, it intends to undertake a streamlined process, limiting discussions with Bidders to matters that are strictly necessary and which would benefit from discussion between the parties.
The Council intends to invite a maximum of four Candidates from the SQ Stage to submit an Initial Tender and participate in the negotiation phase of the Procurement.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
45210000
85323000
45211341
45215100
45215212
45215213
45215214
45211340
45211200
II.2.3) Place of performance
NUTS code:
UKJ2
Main site or place of performance:
The county of Surrey
II.2.4) Description of the procurement
Surrey County Council is seeking to procure a supplier to undertake the design, build, finance and operate (DBFO) of an extra care housing provision at 3 sites: Colebrook, Orchard Court and Birchlands. The 3 sites are anticipated to deliver in the region of 219 affordable housing units.
The object of this tender opportunity is the design, build, finance and operation of extra care housing schemes. Upon the completion of the construction of the extra care housing, the successful bidder will be required to provide the landlord and housing management element of the service.
The Council is proposing to offer an agreement for lease and subsequently a minimum 125-year ground lease to the supplier in respect of each site, which are all currently vacant.
For the purposes of enabling the Council to make efficient use of existing commissioning models in respect of the provision of care services to vulnerable older persons and to align the care provided to the occupants of the extra care housing with that provided more widely, the Council shall be procuring the care service separately to this tender
In accordance with the Council’s strategic requirements pertaining to the extra care housing provision, the Council requires that the tenure at the schemes shall be a 100% affordable model. To meet the Council’s definition of affordability, rents and service charges must be set at levels agreed with the strategic housing authority.
To meet the Council’s strategic priorities, the Council shall require 100% nomination rights to the extra care housing provision, with tenancies being offered only to those persons that shall meet the Council’s eligibility criteria.
The Procurement is being undertaken in accordance with the Competitive Procedure with Negotiation pursuant to regulation 29 of the Regulations. Although the Council is utilising the Competitive Procedure with Negotiation our ambition is to undertake a procurement which is not overly burdensome and facilitates enough interaction with bidders to arrive at the right decision. This is why we have opted to utilise the competitive procedure with negotiation — a process which enables us to interact with shortlisted bidders and provides bidders with a reciprocal opportunity to explore potential solutions with us and obtain detailed feedback on their proposals.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 1500
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The Council has a further requirement to deliver 150 to 200 units, which may be added to this award at a later date should the Council wish to do so, which will be subject to a formal Council decision. This further requirement would be subject to the same financial evaluation model as set out in the procurement documents and subject to the same terms and conditions.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive procedure with negotiation
IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-020129
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
19/08/2024
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
18/09/2024
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Bidders will remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from Bidders in connection with taking part in this procurement, regardless of whether such costs arise as a consequence direct or indirect of any amendments made to the procurement documents by the Council at any time. The Council reserves the right at any time to:
(i) reject any or all responses and to cancel or withdraw this procurement at any stage;
(ii) award a contract without prior notice;
(iii) change the basis, the procedures and the time-scales set out or referred to within the procurement documents;
(iv) require a bidder to clarify any submissions in writing and/or provide additional information (failure to respond adequately may result in disqualification);
(v) terminate the procurement process; and
(vi) amend the terms and conditions of the selection and evaluation process.
All discussions and correspondence will be deemed strictly subject to contract until a formal contract is entered into. The formal contract shall not be binding until it has been signed and dated by the duly authorised representatives of both parties subject to a sufficient number of satisfactory responses being received.
VI.4) Procedures for review
VI.4.1) Review body
Royal Courts of Justice
The Strand
London
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Any appeals should be promptly brought to the attention of the Executive Director of Adult Social Care of the Council at the address specified in Section I) above, and will be dealt with in accordance with the requirements of the Public Contracts Regulations 2015. Any appeals must be brought within the time-scales specified by the applicable law, including, without limitation, the Public Contracts Regulations 2015. In accordance with such Regulations, the Council will also incorporate a minimum 10 calendar day standstill period from the date information on award of contract is communicated to tenderers.
VI.5) Date of dispatch of this notice
19/07/2024