Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Cardiff University
Procurement Services, McKenzie House, 30-36 Newport Road
Cardiff
CF24 0DE
UK
Telephone: +44 2920879648
E-mail: daviesg74@cardiff.ac.uk
NUTS: UKL
Internet address(es)
Main address: http://www.cardiff.ac.uk/business/why-work-with-us/for-suppliers
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0258
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Expense Management Solution
Reference number: CU.1655.GD
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Cardiff University requires a contract renewal of their current Travel and Expenses system that links with our current Travel Management provider.
This renewal follows an open tender process in 2020, where a preferred bidder was identified and which this renewal relates to. An appropriate framework was identified that would enable Cardiff University to direct award to the provider, however, the framework did not offer favorable pricing.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
582 300.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
48000000
II.2.3) Place of performance
NUTS code:
UKL22
II.2.4) Description of the procurement
Cardiff University requires a contract renewal of their current Travel and Expenses system that links with our current Travel Management provider.
This renewal follows an open tender process in 2020, where a preferred bidder was identified and which this renewal relates to. An appropriate framework was identified that would enable Cardiff University to direct award to the provider, however, the framework did not offer favorable pricing.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
Yes
Description of options:
If Cardiff University go over their contracted transaction numbers, they will pay for these at the additional transaction rate
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The works, supplies or services can be provided only by a particular economic operator for the following reason: absence of competition for technical reasons
Explanation
Embedded system for Cardiff University with the compliant framework not offering as favourable pricing. Following an Open tender process in 2020, SAP Concur were identified as the preferred bidder.
Insufficient time to go out to the marketplace to look at any other options of systems due to the time required to assess other systems and suitability as well as the time and cost required to migrate to another provider.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract
Contract No: CU.1655.GD
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
28/06/2024
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 1
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Concur Holdings Netherlands B.V
Feltham Clockhouse Place Bedfont Rd,
Feltham
TW14 8HD
UK
NUTS: UKI3
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 582 300.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(WA Ref:143200)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
22/07/2024