CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

1.3

Completed documents must be returned to:

2 Contract Details

2.1

Title

Catalog Casgliadau Cymru (A Catalogue of Welsh Collections)

2.2

Description of the goods or services required

Catalog Casgliadau Cymru - A Catalogue of Welsh Collections

Museums hold objects that tell the story of their locality and communities, and therefore hold key resources to help tell the story of Wales as a whole. Local and independent organisations hold objects and collections that are on a par with those held by our national bodies in their significance but at present there is no formal way of recognising this in Wales.

In 2023, the Culture Division commissioned a consultation on a national recognition scheme. The consultation process demonstrated positive feedback from museum staff for a scheme that recognised important and nationally important collections in museums in Wales. This would enable advocacy, fundraising and a better understanding of the story of Wales through its museum collections. However, there was a lot of reservation about a scheme that would be unequal, with an involved and costly process and a panel making a decision at the end. A number of options were considered with the following recommendation made:

“Support organisations to understand the significance of their collections and also introduce a streamlined formal recognition scheme”.

The Client wishes to appoint Supplier to take forward the recommendation. The objective of the work is to plan, develop a ‘recognition’ type scheme that best fits the Welsh context and the requirements of our museum sector and communities.

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=143155

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

A budget range of up £30,000 - £35,000.00 excluding VAT is available for the purposes of this contract over the 5 month contract period.

3 Conditions for Participation

3.1

Minimum standards and qualification required

E-Tender Information:

https://etenderwales.bravosolution.co.uk

- The first person from your Organisation to use the Platform will be required to register on behalf of the Organisation.

- Registration involves accepting a User Agreement, and providing basic information about your Organisation and about the User performing the Registration.

- On registering on the Platform the Super User will select a Username and will receive a password.

- The Password will be sent by e-mail to the email address that was specified in the User Details section of the Registration page.

- In order to log-in to the Platform please enter your Username and Password.

- Note: If you forget your Password then visit the homepage and click “Forgot your password?”

- Registration should only be performed once for each Organisation.

- If you think that someone in your Organisation may have already registered on this Platform then you must not register again.

- Please contact the person who Registered (i.e. the Super User) in order to arrange access to the Platform.

- Contact the Helpdesk immediately if you are unable to contact the Super User (for example if they have left your Organisation).

- Note: If your Organisation is already registered on the Platform then you must not make any additional registration. Please contact the

Helpdesk to gain access to the Platform.

- Tenders must be uploaded to the BravoSolution portal by 14:00. Late bids will not be accepted.

How To Find The ITT:

- Once logged in you must click on ‘ITT’s Open to all Suppliers’

- The e-tender references for this contract are: project_56852 and itt_111725

- Click on the title to access summary details of the contract. If you are still interested in submitting a tender, click the 'Express an Interest' button. This will move the ITT from the ‘Open to all Suppliers’ area to the ‘My ITT’s’ on the home page.

- You will then see the full details of the ITT in the qualification and technical envelopes along with any relevant documents in the ‘Attachments’ area.

- Any questions on the ITT, please use the ‘Messages’ area to contact the buyer directly – Please do not contact the named person at the top of this notice.

Please note that the Client may utilise EU finding in respect of the Contract. As a result, the successful Bidder will be required to manage finances and records so as to comply with EU audit requirements.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

C026/2024/2025

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

(WA Ref:143155)

The buyer considers that this contract is suitable for consortia bidding.

5.2

Additional Documentation

5.3

Publication date of this notice