Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Suffolk County Council
Endeavour House, 8 Russell Road
IPSWICH
IP1 2BX
UK
Contact person: Kelly Taylor-Seymour
E-mail: kelly.taylor-seymour@suffolk.gov.uk
NUTS: UKH14
Internet address(es)
Main address: www.suffolksourcing.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.suffolksourcing.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
http://www.suffolksourcing.uk
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Framlingham Sir Robert Hitcham’s CEVAP School ICT Project
Reference number: CD1433
II.1.2) Main CPV code
72000000
II.1.3) Type of contract
Services
II.1.4) Short description
Suffolk County Council are currently out to tender for the provision of supply, installation, maintenance and support of a suitable IT infrastructure and ancillary equipment in the premises of Framlingham Sir Robert Hitcham’s CEVA Primary School , accessible on site and by secured remote access and the supply, installation, maintenance and support of suitable software and data management solutions in the premises of Framlingham Sir Robert Hitcham’s CEVA Primary School, accessible on site and by secured remote access. The installation, maintenance and support of a range of third-party connectivity, software and data management services as required to be accessed from the premises of Framlingham Sir Robert Hitcham’s CEVA Primary School (IP13 9EP)
II.1.5) Estimated total value
Value excluding VAT:
310.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
72000000
II.2.3) Place of performance
NUTS code:
UKH14
Main site or place of performance:
II.2.4) Description of the procurement
Suffolk County Council is looking to procure a Service Provider to supply, install, maintain and support a suitable ICT infrastructure and ancillary equipment in the premises of Framlingham Sir Robert Hitcham’s CEVA Primary School, accessible on site and by secured remote access. To include the supply, installation, maintenance and support of suitable software and data management solutions in the School that is accessible on site and by secured remote access with installation, maintenance and support of a range of third-party connectivity, software and data management services as required, to be accessed from the School premises (IP13 9EP).This is a 3 year contract with the option to extend up to a further 24 months, with a total contract value of £310,000 including VAT (including the optional extension)To access this Tender, you need to register with Suffolk Sourcing and follow the guidance below.The Instructions for using the Suffolk Sourcing System are either included with the tender documents or can be found by clicking on the "Guidance for Suppliers" link which can be accessed from the Suffolk Sourcing home page via "All Opportunities". Please ensure that you read these instructions before requesting a tender clarification or submitting a bid. In particular, please see the following procedures:a) Suffolk Sourcing Correspondence & Communications Supplier Guideb) Suffolk Sourcing E-Tendering Supplier GuideAll queries should be communicated via the Suffolk Sourcing System at www.suffolksourcing.uk using the Correspondence function at any time up to and including 5pm 16th August 2024.Any questions after this date may not be answered.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 70%
Price
/ Weighting:
30%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2025
End:
31/03/2028
This contract is subject to renewal: Yes
Description of renewals:
This is a 3 year contract with the option to extend up to a further 24 months
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Suffolk County Council are currently out to tender for the provision of The supply, installation, maintenance and support of a suitable ICT infrastructure and ancillary equipment in the premises of Framlingham Sir Robert Hitcham’s CEVA Primary School, accessible on site and by secured remote access. The supply, installation, maintenance and support of suitable software and data management solutions in the premises of Framlingham Sir Robert Hitcham’s CEVA Primary School, accessible on site and by secured remote access and the installation, maintenance and support of a range of third-party connectivity, software and data management services as required to be accessed from the premises of Framlingham Sir Robert Hitcham’s CEVA Primary School, and by secured remote access.Please note the post code of the school is IP13 9EPThis opportunity is available in the `Current Tenders` area of portal. Interested parties are invited to express their interest to gain full access to the tender documentation.The advertised value here is £310,000 inclusive of VAT.The deadline date for submissions of the tender is 12 Noon Monday 9th September 2024. Please note late returns will NOT be permitted.The deadline for clarification questions is 5pm Friday 16th August 2024 which must be generated via the correspondence option on the website.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
09/09/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
01/04/2025
IV.2.7) Conditions for opening of tenders
Date:
09/09/2024
Local time: 12:00
Place:
Suffolk Sourcing
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.4) Procedures for review
VI.4.1) Review body
Suffolk County Council Endeavour House, 8 Russell Road, Ipswich IP1 2BX
Ipswich
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Suffolk County Council incorporates a minimum 10 calendar day standstill period from the point at which information on the award of contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. If an appeal regarding the award of contract has not been successfully resolved: The Public Contracts Regulations 2015 as amended provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules, to take action in the High Court (England, Wales and Northern Ireland) Any such action must be brought promptly.
VI.5) Date of dispatch of this notice
26/07/2024