Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Ministry of Justice
102 Petty France
London
SW1H 9AJ
UK
Contact person: Stephen Greiff
Telephone: +44 02033343555
E-mail: Stephen.Greiff1@justice.gov.uk
NUTS: UKI
Internet address(es)
Main address: https://www.gov.uk/government/organisations/ministry-of-justice
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://ministryofjusticecommercial.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://ministryofjusticecommercial.bravosolution.co.uk
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Supply of Prisoner and Non-Prisoner Food
Reference number: Prj_5502
II.1.2) Main CPV code
15000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The Authority is undertaking this procurement, via the Open procedure, with the aim of awarding to a single supplier to provide the provision of food and drink products across across the prison estate in England and Wales; this equates to a population of approximately 87,400 prisoners (as of 26th July 2024) in addition to provision for some staff facilities and visitor centres. This provision aids the Authority in fulfilling its statutory and policy obligations in relation to ensuring prisoners have access to food and drink.
The Authority requires a single supplier with the ability to perform the specification as set out in the Invitation to Tender.
The contract will be let on the basis of an initial term of 03/05/2026 to 02/05/2031. Further options are available which may take the total contract term to an end date of 02/05/2034 on a 2 years (03/05/2031 to 02/05/2033) plus 1 year (03/05/2033 to 02/05/2034) basis.
Price review clauses also apply at regular intervals throughout the contract term as detailed in the Terms and Conditions.
II.1.5) Estimated total value
Value excluding VAT:
879 600 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
15200000
15300000
15500000
15830000
15840000
15850000
15860000
15870000
15890000
15891000
15893000
15894000
15896000
15897200
II.2.3) Place of performance
NUTS code:
UKC
UKD
UKE
UKF
UKG
UKH
UKI
UKJ
UKK
UKL
Main site or place of performance:
Prisons across England and Wales
II.2.4) Description of the procurement
This provision will cover prisons in England and Wales.
The Authority requires a single supplier with the ability to perform the specification as set out in the Invitation to Tender.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
879 600 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 96
This contract is subject to renewal: Yes
Description of renewals:
INITIAL TERM: 60 MONTHS (03/05/2026 to 02/05/2031)
+ 24 MONTHS EXTENSION (03/05/2031 to 02/05/2033)
+ 12 MONTHS EXTENSION (03/05/2033 to 03/05/2034)
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Price review clauses apply at regular intervals throughout the contract term as detailed in the Terms and Conditions.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-019306
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
27/09/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
03/05/2026
IV.2.7) Conditions for opening of tenders
Date:
27/09/2024
Local time: 12:01
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
Royal Courts of Justice
London
UK
VI.5) Date of dispatch of this notice
30/07/2024