Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Anglia Ruskin University Higher Education Corporation
Bishop Hall Lane
Chelmsford
CM1 1SQ
UK
Contact person: procurement@aru.ac.uk
E-mail: procurement@aru.ac.uk
NUTS: UKH1
Internet address(es)
Main address: www.aru.ac.uk
Address of the buyer profile: https://in-tendhost.co.uk/angliaruskinuniversity
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
T21/12_Provision of AV Streaming Services for Graduations
Reference number: T21/12
II.1.2) Main CPV code
79952000
II.1.3) Type of contract
Services
II.1.4) Short description
ARU require the graduation ceremonies to be live streamed to allow the friends and families of Graduands/Graduates to view from anywhere in the world. These ceremonies will then be made available for on-demand viewing – without charge to the viewer.The ceremonies are scheduled to be held across 3 different cities twice a year, normally in July and November. Graduations will not take place in more than 1 city at any one time.The 3 current locations arePeterborough Ceremony – Peterborough Cathedral - Peterborough PE1 1XZVenue live stream – Peterborough Cathedral conference room, PE1 1XZChelmsfordCeremony – Chelmsford Cathedral - New St, Chelmsford CM1 1TYVenue Live Stream – Chapter House, Cathedral, CM1 1TYCambridgeCeremony – Corn Exchange - 2 Wheeler St, Cambridge CB2 3QBVenue Live Stream – Guildhall - Cambridge CB2 3QB
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
250 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
79952000
32320000
92100000
II.2.3) Place of performance
NUTS code:
UKH1
Main site or place of performance:
Anglia Ruskin University
II.2.4) Description of the procurement
ARU require the graduation ceremonies to be live streamed to allow the friends and families of Graduands/Graduates to view from anywhere in the world. These ceremonies will then be made available for on-demand viewing – without charge to the viewer.The ceremonies are scheduled to be held across 3 different cities twice a year, normally in July and November. Graduations will not take place in more than 1 city at any one time.The 3 current locations arePeterborough Ceremony – Peterborough Cathedral - Peterborough PE1 1XZVenue live stream – Peterborough Cathedral conference room, PE1 1XZChelmsfordCeremony – Chelmsford Cathedral - New St, Chelmsford CM1 1TYVenue Live Stream – Chapter House, Cathedral, CM1 1TYCambridgeCeremony – Corn Exchange - 2 Wheeler St, Cambridge CB2 3QBVenue Live Stream – Guildhall - Cambridge CB2 3QBThe current number of ceremonies, and indication of start times, held in each location during July and November, are as follows:Peterborough – 1 ceremony (2pm) over 1 day.Chelmsford – 3 ceremonies (11am, 3pm and 6pm) per day over 5 consecutive days andCambridge – 3 ceremonies (11am, 3pm and 6pm) per day over 5 consecutive days.These dates may change in future years, and/or the number of ceremonies may increase or decrease.Each ceremony should be professionally edited into its own film and where an honorary has been present we will also require their oration and response to be provided as a separate film to be used by the marketing team. The stream must be available through a web browser on all devices such as desktops, laptops and mobile devices etc and all operating systems including Android and IOS, and to all viewers, worldwide. All streaming and recorded videos must also include English Language subtitles – Subtitles must be accurate and cross checked if automated. In addition to the filming and streaming of the ceremonies the supplier must provide large display screens at the ceremonies which play a pre-recorded video whilst guests are being seated. The AV supplier must provide all audio-visual equipment for our graduation ceremonies to support the live streaming and filming of all ceremonies. This would include, but is not limited to, cameras with tripod and platforms, display screens, laptops, mixing desk for sound, microphones for use on lectern and lapel mics for speakers etc.The AV supplier must also supply all staff and technicians required to ensure the smooth running of all AV both during the lead up to the event and the event itself, including but not limited to, production manager, vision mixer, camera operators, sound engineer, runner and webcasting technician etc.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
Yes
Description of options:
Option to extend for 2 x 12months periods after the initial term
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2021/S 000-027358
Section V: Award of contract
Title: T21/12_Provision of AV Streaming Services for Graduations
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
28/02/2022
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
First Sight Media Ltd
5136287
Hillside, Albion Street,
Chipping Norton
OX7 5BH
UK
NUTS: UKJ14
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 606 215.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Anglia Ruskin University Higher Education Corporation
Bishop Hall Lane
Chelmsford
CM1 1SQ
UK
E-mail: procurement@aru.ac.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
VI.5) Date of dispatch of this notice
06/06/2022