Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Milton Keynes Council
Civic Offices, 1 Saxon Gate East
Milton Keynes
MK9 3EJ
UK
Contact person: Mark Greenall
E-mail: Procurement2@cambridgeshire.gov.uk
NUTS: UKJ12
Internet address(es)
Main address: https://www.milton-keynes.gov.uk/
Address of the buyer profile: https://www.milton-keynes.gov.uk/business/tenders-and-contracts/introduction-to-procurement
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://procontract.due-north.com/Advert/Index?advertId=144475fd-d6cb-ec11-8114-005056b64545
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://procontract.due-north.com/Advert/Index?advertId=144475fd-d6cb-ec11-8114-005056b64545
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
22004 Milton Keynes Council Insurance and Claims Management Programme 2022
Reference number: DN609653
II.1.2) Main CPV code
66000000
II.1.3) Type of contract
Services
II.1.4) Short description
Cambridgeshire Insurance wishes to invite tenders for the supply of services in respect of Milton Keynes Council Insurance Programme and Claims Management Services 2022 as detailed within the tender documentation.
Arthur J Gallagher has been selected to assist in the tender of Milton Keynes Council Insurance Programme. Please note that this does not stop other entities of Arthur J. Gallagher bidding from any of lots detailed in this notice.
Please note that Insurance brokers are not permitted to bid for this procurement.
Please note that any questions relating to the tender process should sent via the Procontract e-tender Portal and the messaging system provided within that e-Tendering facility.
The Authority have invested in an e-tendering tool in order to facilitate its tendering processes in a compliant and transparent manner.
Potential Providers will need to register an account via the “Procontract Portal” at https://procontract.due-north.com/Register before being able to view the full tender details.
In order to access the tender documentation, click “Find Opportunities”, then on the drop-down menu, filter by “Cambridgeshire Public Services” by clicking on “Update” to find the relevant opportunity or alternatively within the organisations drop down select Cambridgeshire County Council to also find the relevant opportunity.
Please ensure that you read the tender documents carefully in order to be aware of the requirements and relevant deadlines.
II.1.5) Estimated total value
Value excluding VAT:
6 274 945.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1: Material Damage & Business Interruption Insurance
II.2.2) Additional CPV code(s)
66515200
II.2.3) Place of performance
NUTS code:
UKJ12
II.2.4) Description of the procurement
Insurance for Material Damage & Business Interruption of General Property for Milton Keynes Council
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
2 339 703.90
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The Authority is looking for a initial long term agreement of three years with option to extend for up to two further years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Lot 2: Property Owners Insurance
II.2.2) Additional CPV code(s)
66515200
II.2.3) Place of performance
NUTS code:
UKJ12
II.2.4) Description of the procurement
Insurance for Material Damage & Business Interruption of Investment & Commercial Property for Milton Keynes
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
344 684.05
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The Authority is looking for a initial long term agreement of three years with option to extend for up to two further years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Lot 3 :Contract Works Insurance
II.2.2) Additional CPV code(s)
66510000
66515200
II.2.3) Place of performance
NUTS code:
UKJ12
II.2.4) Description of the procurement
Contract Works Insurance for Milton Keynes Council
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
7 543.40
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The Authority is looking for a initial long term agreement of three years with option to extend for up to two further years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Lot 4: Computer Insurance
II.2.2) Additional CPV code(s)
66510000
66515200
II.2.3) Place of performance
NUTS code:
UKJ12
II.2.4) Description of the procurement
Computer Insurance for Milton Keynes Council
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
8 717.25
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The Authority is looking for a initial long term agreement of three years with option to extend for up to two further years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Lot 5: Casualty Insurance
II.2.2) Additional CPV code(s)
66516000
II.2.3) Place of performance
NUTS code:
UKJ12
II.2.4) Description of the procurement
Casualty Insurance for Milton Keynes covering the following
Employer’s Liability
Public/Products Liability
Officials Indemnity
Libel & Slander
Land Charges
Professional Indemnity
Hirers Liability
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
2 947 487.05
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The Authority is looking for a initial long term agreement of three years with option to extend for up to two further years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
Lot 6: Crime Insurance
II.2.2) Additional CPV code(s)
66510000
II.2.3) Place of performance
NUTS code:
UKJ12
II.2.4) Description of the procurement
Crime Insurance for Milton Keynes Council
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
95 956.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The Authority is looking for a initial long term agreement of three years with option to extend for up to two further years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 7
II.2.1) Title
Lot 7: Personal Accident & Business Travel Insurance
II.2.2) Additional CPV code(s)
66510000
66512100
II.2.3) Place of performance
NUTS code:
UKJ12
II.2.4) Description of the procurement
Personal Accident & Business Travel Insurance for Milton Keynes Council
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
37 996.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The Authority is looking for a initial long term agreement of three years with option to extend for up to two further years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 8
II.2.1) Title
Lot 8 Motor Insurance
II.2.2) Additional CPV code(s)
66514110
II.2.3) Place of performance
NUTS code:
UKJ12
II.2.4) Description of the procurement
Motor Insurance for Milton Keynes Council
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
338 240.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The Authority is looking for a initial long term agreement of three years with option to extend for up to two further years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 9
II.2.1) Title
Lot 9: Engineering Inspection
II.2.2) Additional CPV code(s)
66519200
71631400
II.2.3) Place of performance
NUTS code:
UKJ12
II.2.4) Description of the procurement
Engineering Inspection for Milton Keynes Council
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
154 616.40
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The Authority is looking for a initial long term agreement of three years with option to extend for up to two further years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Applicants must be FCA registered.
This tender is open only to insurance companies regulated by the Financial Services and Market Act 2000, Insurance Companies Act 1982 and any other statutory modifications thereof.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
All bidders should hold a standard and poor's (or equivalent rating agency) rating of BBB+ or better.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Self-certify that you have of experience of providing insurance cover for the public sector is and/or experience with providing cover for complex commercial organisations.
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
25/07/2022
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
25/07/2022
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
The potential of up 5 years time depending on market conditions, authorities operating model at the time as to whether Insurance is required and whether contract extensions are taken.
VI.4) Procedures for review
VI.4.1) Review body
Mrs Clare Ellis
New Shire Hall, Alconbury Weald
Huntingdon
PE28 4YE
UK
E-mail: clare.ellis@cambridgeshire.gov.uk
VI.4.2) Body responsible for mediation procedures
Royal Courts of Justice
The Strand
London
WC2A 2LL
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Authority will incorporate a minimum 10 calendar days standstill period at the point information on the award of the contract is communicated to tenderers. The duration of this standstill will be disclosed at this point.
This period allows unsuccessful tenderers to seek further debriefing from the Contracting Authority before the contract is entered into. Such additional information should be required from (Refer to address in Part 1.1). If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 (Chapter 6) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly. Where a contract has not been entered into the Court may order the setting aside of the
award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may order the ineffectiveness of a contract where serious breach have occurred in addition to any fine, the Court may instead provide for alternative penalties, either contract shortening, fines or both.
The Authority have invested in an e-tendering tool in order to facilitate its tendering processes in a compliant and transparent manner.
Potential Providers will need to register an account via the “Procontract Portal” at https://procontract.due-north.com/Register before being able to view the full tender details.
In order to access the tender documentation, click “Find Opportunities”, then on the drop-down menu, filter by “Cambridgeshire Public Services” by clicking on “Update” to find the relevant opportunity or alternatively within the organisations drop down select Cambridgeshire County Council to also find the relevant opportunity.
Please ensure that you read the tender documents carefully in order to be aware of the requirements and relevant deadlines.
The Council reserves the right to award all, part or none of the business forming the subject matter of this procurement and to abandon, halt, pause, or postpone this procurement at any time. Under no circumstances will the Council incur any liability (including, but not limited to, liability as to costs) in respect of this procurement exercise, the abandonment of the same, or any documentation issued as part of this procurement exercise.
VI.5) Date of dispatch of this notice
22/06/2022