Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Llywodraeth Cymru / Welsh Government - Commercial Delivery
T’yr Afon, Bedwas Road
Caerphilly
CF83 8WT
UK
Contact person: Angharad Simmonds
Telephone: +44 3007900170
E-mail: commercialprocurement.peoplecorporate@gov.wales
NUTS: UKL
Internet address(es)
Main address: https://gov.wales/public-sector-procurement
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA27760
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk/home.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk/home.html
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://etenderwales.bravosolution.co.uk/home.html
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Llywodraeth Cymru/Welsh Government Bwndel Babi/Baby Bundle Programme
Reference number: C101/2023/2024
II.1.2) Main CPV code
79920000
II.1.3) Type of contract
Services
II.1.4) Short description
The Welsh Government procurement exercise is to secure a Supplier for the sourcing of products (including printed items), managing registrations and providing customer service, assembly, storage, and delivery of Baby Bundles across Wales.
The Bwndel Babi Programme is a Welsh Government Programme for Government commitment to provide a ‘welcome to the world’ gift, comprising of a range of essential items for the child’s first months. The bundle will be provided free of charge to all new and expectant parents resident in Wales who register to receive one.
We require the successful contractor to be ready to receive registration forms for baby bundles from January 2024 with deliveries beginning in late February/early March 2024.
II.1.5) Estimated total value
Value excluding VAT:
28 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
33750000
64121200
79822500
79810000
79342200
79920000
79921000
79823000
18411000
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
The Welsh Government is undertaking a procurement exercise to secure a Supplier for the sourcing of products (including printed items), managing registrations and providing customer service, assembly, storage, and delivery of Baby Bundles across Wales.
The Bwndel Babi Programme is a Welsh Government Programme for Government commitment to provide a ‘welcome to the world’ gift, comprising of a range of essential items for the child’s first months. The bundle will be provided free of charge to all new and expectant parents resident in Wales who register to receive one.
The contract will have the potential for a requirement of between 25,000 to 29,000 bundles per year but is based on new and expectant parents registering for a Bundle and therefore is subject to change.
The Welsh Government is seeking to contract with a single organisation or consortium to provide (or sub-contract to provide) the following elements of the Bwndel Babi Programme in an environmentally friendly and conscious way. (Please note full requirements are detailed in the Specification):
-Registration and raising awareness – including printing of Programme material including leaflets, registration forms, posters, welcome cards and health information leaflets. This will also involve verifying and processing registrations and maintaining Customer data.
-Sourcing and supply of Baby Bundles – including sourcing of the contents of the Bundle through well-established supply chains and ensuring all items meet quality standards, storage of the items (min 6000 complete bundles) and processing of orders.
-Delivery of Baby Bundles - including scheduling and confirming deliveries, retrieval of items/bundles due to cancellations.
-Customer care and aftercare - including providing a free to call bilingual (Welsh/English) customer support telephone service, managing customer enquiries and complaints and signposting.
-Reporting and Project management - including management of the Contract to Specification requirements, reporting on data and key performance indicators.
The contract is intended to last for up to five years.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
28 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-012365
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
31/07/2023
Local time: 14:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
31/07/2023
Local time: 15:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
A virtual Bidder Briefing Event has been scheduled for Friday 7th July at 10:30am. To register your attendance please contact commercialprocurement.peoplecorporate@gov.wales
To access the eTender related to this Contract Notice, you will need to register with https://etenderwales.bravosolution.co.uk/home.html and access itt_103748
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=132713
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
The Client has included a Social Value criterion through which Community Benefits will be assessed.
(WA Ref:132713)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
29/06/2023