CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Installation, Servicing and Maintenance of Warden Call Management & Door Entry Systems

2.2

Description of the goods or services required

Tai Tarian is seeking to appoint a single Provider to provide installation, servicing, and maintenance of Tai Tarian’s Tynetec independent living call management systems and communal and non-communal door entry systems.

The scope of this Contract includes a range of services, including;

- Installation, maintenance, and ongoing 24 hours a day, 365 days a year emergency support for Tai Tarian’s Tynetec independent living warden call systems.

- Installation, maintenance, and ongoing 24 hours a day, 365 days a year emergency support for Tai Tarian’s door entry systems for independent living, communal blocks of flats and general needs properties.

All works and services are to be carried out in accordance with the Specification (Appendix 1) for the Provider’s submitted rates set out in the Price Framework (Appendix 2).

The successful Provider must be an approved Tynetec installer and submit evidence of this with their submission. Failure to provide this evidence may result in your bid being rejected.

In addition to this, the Provider may be required to carry out remedial works that are within the scope of the Contract but are not specifically provided for within the Price Framework.

During the first months of the Contract, the Provider will be required to supply and install 2 x new Tynetec Advent XT2 systems.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=141917.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

The Contract shall operate for a period of 4 years.

The Form of Contract is Tai Tarian’s General Conditions of Contract.

The estimated whole-life value of the Contract is 250,000 GBP (excluding VAT).

3 Conditions for Participation

3.1

Minimum standards and qualification required

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

00984

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

(WA Ref:141917)

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

It’s Tai Tarian’s intention that the delivery of the Contract assists in the achievement of their commitment towards community benefits as outlined in Tai Tarian’s Community Benefits Policy. Therefore, as a minimum requirement, Tenderers will have to agree that community benefits will become part of the Contract, if a Tenderer does not agree to this, then the Tenderer will be rejected.

It is a contract condition that the Provider delivers community benefits as part of this Contract.

There are a variety of community benefit obligations outlined in the Contract and the Provider must agree to deliver one or more.

Tenderers must not outline the community benefit’s they are currently delivering for existing Clients. Tenderers must outline what they propose to offer for Tai Tarian if awarded the Contract.

Delivery of community benefits through all spend is aligned with the Well-being of Future Generations Act Wales and delivers against its goals.

All community benefit activities must take place within the Neath Port Talbot County Borough.

5.2

Additional Documentation

5.3

Publication date of this notice