Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Scotland Excel
Renfrewshire House, Cotton Street
Paisley
PA1 1AR
UK
Telephone: +44 1414888230
E-mail: oss@scotland-excel.org.uk
NUTS: UKM83
Internet address(es)
Main address: http://www.scotland-excel.org.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10383
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Supply Delivery Maintenance and Repair of Cleaning Equipment
Reference number: 05-23
II.1.2) Main CPV code
39713400
II.1.3) Type of contract
Supplies
II.1.4) Short description
It is anticipated that the scope of the equipment covered under the framework will include, but is not limited to, vacuums, scrubber-dryers,
sweepers, rotary machines, and carpet extractors.
There will also be a requirement for the service and maintenance of Cleaning Equipment.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
4 000 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Supply & Delivery of Cleaning Equipment & Associated Products
II.2.2) Additional CPV code(s)
39713400
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
Supply and delivery at a national price for a range of commercial cleaning machines used in municipal buildings and schools. Additional goods including spares and accessories are also within the scope.
II.2.5) Award criteria
Quality criterion: Technical
/ Weighting: 20
Price
/ Weighting:
80
II.2.11) Information about options
Options:
Yes
Description of options:
The initial period of the Framework Contract will run for 36 months from the commencement date with an option to extend for up to a further 12-month period subject to satisfactory operation and performance. Any period of extension will be at the sole discretion of Scotland Excel.
Duration is 48 months if all options are exercised as stated above
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Maintenance & Repair of Cleaning Equipment & Associated Products
II.2.2) Additional CPV code(s)
39713400
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
It is anticipated that the scope of the equipment covered under the framework will include, but is not limited to, vacuums, scrubber-dryers,sweepers, rotary machines, and carpet extractors.
This lot is to provide the service and maintenance of Cleaning Equipment.
II.2.5) Award criteria
Quality criterion: Technical
/ Weighting: 20
Price
/ Weighting:
80
II.2.11) Information about options
Options:
Yes
Description of options:
The initial period of the Framework Contract will run for 36 months from the commencement date with an option to extend for up to a further 12-month period subject to satisfactory operation and performance. Any period of extension will be at the sole discretion of Scotland Excel.
Duration is 48 months if all options are exercised as stated above
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.6) Information about electronic auction
An electronic auction will be used
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-000915
Section V: Award of contract
Lot No: 1
Title: Supply & Delivery of Cleaning Equipment & Associated Products
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
13/05/2024
V.2.2) Information about tenders
Number of tenders received: 13
Number of tenders received from SMEs: 9
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 13
Number of tenders received by electronic means: 13
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Highland Industrial Supplies Ltd
36 Seafield Road
INVERNESS
IV1 1SG
UK
NUTS: UKM6
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Nilfisk Ltd
18- 19 Bowerbank way, Gilwilly Ind Estate
Penrith
CA11 9BQ
UK
NUTS: UKG
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
DMG Floorcare Ltd
35 Colquhoun Avenue, Hillington Park
Glasgow
G52 4BN
UK
Telephone: +44 1418830090
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 3 600 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Maintenance & Repair of Cleaning Equipment & Associated Products
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
13/05/2024
V.2.2) Information about tenders
Number of tenders received: 10
Number of tenders received from SMEs: 7
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 10
Number of tenders received by electronic means: 10
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
DMG Floorcare Ltd
35 Colquhoun Avenue, Hillington Park
Glasgow
G52 4BN
UK
Telephone: +44 1418830090
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 400 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Scotland Excel is a central purchasing body and is procuring this framework on behalf of the following contracting authorities (and
successor bodies):
The 32 local authorities in Scotland listed at http://www.scotland-excel.org.uk/home/Aboutus/Ourmembers/Local-authorities.aspx;
Advanced Procurement for Universities and Colleges (APUC Ltd) and their member organizations across the higher and further education
sector in Scotland
NHS Scotland entities constituted pursuant to the National Health Service (Scotland) Act 1978 (i.e. all NHS Scotland Health Boards,
Special Health Boards and the Authority or other NHS Organization established pursuant to the NHS (Scotland) Act 1978), any integrated
Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotlan Act 2014.
Scotland Excel associate members listed at http://www.scotland-excel.org.uk/home/Aboutus/Ourmembers/Associate-members.aspx;any Integration Authority, or other body, established pursuant to the Public Bodies (Joint Working)(Scotland) Act 2014
The above is subject to each contracting authority entering into and maintaining a relevant membership agreement or other access
agreement with Scotland Excel.
Retrospective rebates apply to this framework. Please see the Special Conditions of Contract
Tenderers are advised that the envisaged maximum number of participants that might be appointed to the proposed framework agreement
set out in section IV.1.3 of this contract notice is purely indicative. Scotland Excel reserves the right to appoint more or less bidders than
the envisaged maximum number to the proposed Framework Agreement.
Tenderers are advised that whether electronic ordering, invoicing and payment will be used or accepted is at the discretion of each
contracting authority entitled to use this proposed framework agreement and will be settled by them during call-off of a contract under
this proposed framework agreement.
IMPORTANT NOTE:For some lots particular requirements apply, including but not limited to, a Minimum Bid
Requirement, and the requirement to evidence conformance with the Tender Specification in all lots . Bids MAY be excluded
from evaluation (in whole, or in part) if they do not include the information required in accordance with instructions given. Bids may be
subject to a specific EVALUATION APPROACH in particular circumstances detailed in the instructions.
Detailed information and instructions are contained within the tender documents
The buyer is using PCS-Tender to conduct this ITT ex ercise. The Project code is 23965.For more information see:
http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see:
http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see:
https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
Tenderers will be requested to confirm if they will offer community benefits for this framework.
(SC Ref:768517)
VI.4) Procedures for review
VI.4.1) Review body
Court of Session
Parliament Square
Edinburgh
EH1 1RQ
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland)Regulations 2015 (SSI2015/446)(as amended) may bring proceedings in the Sheriff Court or the Court of Session.
VI.5) Date of dispatch of this notice
05/06/2024