Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Suffolk County Council
Endeavour House, Russell Road
IPSWICH
IP1 2BX
UK
Contact person: Michelle Youngs
Telephone: +44 1473265789
E-mail: michelle.youngs@suffolk.gov.uk
NUTS: UKH14
Internet address(es)
Main address: www.suffolksourcing.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.suffolksourcing.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.suffolksourcing.uk
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Library Services in Suffolk
Reference number: CD1298-2
II.1.2) Main CPV code
92500000
II.1.3) Type of contract
Services
II.1.4) Short description
Provision of library services in Suffolk from 45 static locations and community outreach to meet Suffolk County Council’s statutory requirements under the Public Libraries and Museums Act 1964. This includes responsibility for provision of strategy, buildings, staff, mobile library fleet, resources and information technology. The contract period will be for 6 years (1st June 2025 – 31st May 2031) with the option to extend for up to a further 6 years.The total contract value (including the extension period) is £82,112,676 excluding VAT.The submission deadline is 7th August 2024 at 12noon.
II.1.5) Estimated total value
Value excluding VAT:
82 112 676.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
92500000
II.2.3) Place of performance
NUTS code:
UKH14
Main site or place of performance:
II.2.4) Description of the procurement
Provision of library services in Suffolk from 45 static locations and community outreach to meet Suffolk County Council’s statutory requirements under the Public Libraries and Museums Act 1964. This includes responsibility for provision of strategy, buildings, staff, mobile library fleet, resources and information technology. The contract period will be for 6 years (1st June 2025 – 31st May 2031) with the option to extend for up to a further 6 years.The total contract value (including the extension period) is £82,112,676 excluding VAT.The submission deadline is 7th August 2024 at 12noon.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
82 112 676.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/06/2025
End:
31/05/2037
This contract is subject to renewal: Yes
Description of renewals:
Any future requirement will be advertised once the scope and requirement are known.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As stated in the procurement documentation.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
07/08/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
01/06/2025
IV.2.7) Conditions for opening of tenders
Date:
07/08/2024
Local time: 12:00
Place:
Suffolk Sourcing
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
If the Contracting Authority identifies that the scope of this procurement falls within a business sector which may be attractive to infiltration by organised crime groups, the Contracting Authority reserves the right to include enhanced probity checks/requirements at the award stages of the procurement.
VI.4) Procedures for review
VI.4.1) Review body
Suffolk County Council
Endeavour House, 8 Russell Road
Ipswich
IP1 2BX
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Suffolk County Council incorporates a minimum 10 calendar day standstill period from the point at which information on the award of contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. If an appeal regarding the award of contract has not been successfully resolved: The Public Contracts Regulations 2015 as amended provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules, to take action in the High Court (England, Wales and Northern Ireland) Any such action must be brought promptly.)
VI.5) Date of dispatch of this notice
11/06/2024