Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Essex County Council
County Hall, Market Road
Chelmsford
CM1 1QH
UK
Contact person: Mr Rizwan Sher
E-mail: rizwan.sher@essex.gov.uk
NUTS: UKH3
Internet address(es)
Main address: https://www.essex.gov.uk/
Address of the buyer profile: https://www.essex.gov.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://procontract.due-north.com/Login
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://procontract.due-north.com/Login
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Deprivation of Living Safeguards (DoLS) Assessments
Reference number: DN726336
II.1.2) Main CPV code
85300000
II.1.3) Type of contract
Services
II.1.4) Short description
The Deprivation of Liberty Safeguards (DoLS) provide a legal framework for the deprivation of liberty for people who lack the mental capacity to make decisions about their accommodation and care arrangements themselves. They apply to people who are in hospital or residential/nursing care (the managing authority) and who are subject to restrictions and restraints in their lives, for example, not being free to leave or requiring continual supervision.
Essex County Council requires the provision of 250 assessments per month to establish whether a person in hospital, care home or nursing home requires Deprivation of Liberty Safeguards (DoLS) authorisation. The award will be split into two lots of 125 assessments monthly between the two highest ranked providers.
Assessors will be required to visit the relevant person requiring assessment in their care setting, which may be a hospital ward, care home or nursing home, in order to conduct a face-to-face assessment.
The Provider will be required to manage the assessments from the point at which ECC allocates the assessment to the point where ECC considers authorization. The Provider will also be required to quality check the assessments before they are submitted to ECC for authorisation.
II.1.5) Estimated total value
Value excluding VAT:
3 933 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 1
II.2) Description
Lot No: 1
II.2.1) Title
125 DoLS Assessments
II.2.2) Additional CPV code(s)
85300000
II.2.3) Place of performance
NUTS code:
UKH3
II.2.4) Description of the procurement
The Deprivation of Liberty Safeguards (DoLS) provide a legal framework for the deprivation of liberty for people who lack the mental capacity to make decisions about their accommodation and care arrangements themselves. They apply to people who are in hospital or residential/nursing care (the managing authority) and who are subject to restrictions and restraints in their lives, for example, not being free to leave or requiring continual supervision.
Essex County Council requires the provision of 125 assessments per month to establish whether a person in hospital, care home or nursing home requires Deprivation of Liberty Safeguards (DoLS) authorisation.
Assessors will be required to visit the relevant person requiring assessment in their care setting, which may be a hospital ward, care home or nursing home, in order to conduct a face-to-face assessment.
The Provider will be required to manage the assessments from the point at which ECC allocates the assessment to the point where ECC considers authorization. The Provider will also be required to quality check the assessments before they are submitted to ECC for authorisation.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical response
/ Weighting: 30
Quality criterion: Social value
/ Weighting: 10
Price
/ Weighting:
60
II.2.6) Estimated value
Value excluding VAT:
1 966 500.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 20
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The successful bidder will be required to deliver 125 assessments per month. Bidders are informed that this quantity is subject to the following:
- On some occasions there might be more or fewer assessments due to fluctuations outside of the Council’s control. The Council will work with the provider to manage demand and flow on these occasions, but the average of 125 assessments will be maintained.
- Based on demand, the Council has the option to increase the monthly requirement by 10%, following confirmation that the assessments are being completed competently in line with the specification. Such an increase would apply only from the point that it is requested, and will not be backdated or apply to the volume of service delivered prior to that point.
Lot No: 2
II.2.1) Title
125 DoLS Assessments
II.2.2) Additional CPV code(s)
85300000
II.2.3) Place of performance
NUTS code:
UKH3
II.2.4) Description of the procurement
The Deprivation of Liberty Safeguards (DoLS) provide a legal framework for the deprivation of liberty for people who lack the mental capacity to make decisions about their accommodation and care arrangements themselves. They apply to people who are in hospital or residential/nursing care (the managing authority) and who are subject to restrictions and restraints in their lives, for example, not being free to leave or requiring continual supervision.
Essex County Council requires the provision of 125 assessments per month to establish whether a person in hospital, care home or nursing home requires Deprivation of Liberty Safeguards (DoLS) authorisation.
Assessors will be required to visit the relevant person requiring assessment in their care setting, which may be a hospital ward, care home or nursing home, in order to conduct a face-to-face assessment.
The Provider will be required to manage the assessments from the point at which ECC allocates the assessment to the point where ECC considers authorization. The Provider will also be required to quality check the assessments before they are submitted to ECC for authorisation.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical response
/ Weighting: 30
Quality criterion: Social value
/ Weighting: 10
Price
/ Weighting:
60
II.2.6) Estimated value
Value excluding VAT:
1 966 500.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 20
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The successful bidder will be required to deliver 125 assessments per month. Bidders are informed that this quantity is subject to the following:
- On some occasions there might be more or fewer assessments due to fluctuations outside of the Council’s control. The Council will work with the provider to manage demand and flow on these occasions, but the average of 125 assessments will be maintained.
- Based on demand, the Council has the option to increase the monthly requirement by 10%, following confirmation that the assessments are being completed competently in line with the specification. Such an increase would apply only from the point that it is requested, and will not be backdated or apply to the volume of service delivered prior to that point.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As detailed within the tender documents.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
12/07/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
12/07/2024
Local time: 12:00
Place:
Electronically via ProContract
Information about authorised persons and opening procedure:
The commercial officer will conduct the opening process via the functionality within the Council's e-sourcing portal, ProContract. No postal responses or any submissions which are issued outside the electronic portal will be accepted.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
The High Court
The Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
VI.5) Date of dispatch of this notice
12/06/2024