Contract notice
Section I: Contracting
authority
I.1) Name and addresses
THE UNIVERSITY OF BIRMINGHAM
RC000645
Edgbaston
BIRMINGHAM
B152TT
UK
Contact person: Emily Villers
E-mail: e.villers@bham.ac.uk
NUTS: UKG31
Internet address(es)
Main address: https://www.birmingham.ac.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/universityofbirmingham/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/universityofbirmingham/aspx/Home
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Framework for the Digital Preservation Services for the University of Birmingham
Reference number: FRAM876/24
II.1.2) Main CPV code
72317000
II.1.3) Type of contract
Services
II.1.4) Short description
The University of Birmingham has a requirement for procurement of a cloud-based platform for managing the long-term preservation of digital assets, examples of these digital assets include theses, research data, webpages, emails, audio-visual and text documents (amongst many others).
The system will initially be used to preserve library service records, however, the system we procure must be scalable to preserve digital outputs generated across the university.
A successful procurement will result in a digital preservation system that is integrated with SharePoint, Calm and library repository systems (ePrints and Pure).
- System will preserve born digital and digitised documents created in non-digital form and subsequently converted to digital form.
- Initial system specific training on the digital preservation system delivered by the vendor staff to all relevant library staff
- Further system specific training on the digital preservation system in the event of additional features being released delivered by vendor staff to all relevant library staff
- The technical solution will initially manage Library Services digital assets but will be scalable to facilitate the growth and expansion of the emerging and developing needs of the wider University.
- It is anticipated that the university will not exceed 30Tb of storage during the period of the contract.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKG31
II.2.4) Description of the procurement
The University of Birmingham has a requirement for procurement of a cloud-based platform for managing the long-term preservation of digital assets, examples of these digital assets include theses, research data, webpages, emails, audio-visual and text documents (amongst many others).
The system will initially be used to preserve library service records, however, the system we procure must be scalable to preserve digital outputs generated across the university.
A successful procurement will result in a digital preservation system that is integrated with SharePoint, Calm and library repository systems (ePrints and Pure).
- System will preserve born digital and digitised documents created in non-digital form and subsequently converted to digital form.
- Initial system specific training on the digital preservation system delivered by the vendor staff to all relevant library staff
- Further system specific training on the digital preservation system in the event of additional features being released delivered by vendor staff to all relevant library staff
- The technical solution will initially manage Library Services digital assets but will be scalable to facilitate the growth and expansion of the emerging and developing needs of the wider University.
- It is anticipated that the university will not exceed 30Tb of storage during the period of the contract.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
15/07/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
University of Birmingham
Birmingham
B15 2TT
UK
VI.5) Date of dispatch of this notice
14/06/2024