Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
NHS West Yorkshire Integrated Care Board
White Rose House
Wakefield
WF1 1LT
UK
Contact person: Donna Deer
E-mail: wyicb-kirk.procurement@nhs.net
NUTS: UKE4
Internet address(es)
Main address: https://www.westyorkshire.icb.nhs.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
NHS West Yorkshire ICB (Leeds) Domiciliary Care for Continuing Healthcare
Reference number: pqq_43 - Domiciliary Care 2023/27
II.1.2) Main CPV code
85100000
II.1.3) Type of contract
Services
II.1.4) Short description
Approved Provider DPS for the provision of domiciliary care for people eligible for Continuing Healthcare (CHC) and including Fast Track / End of Life Care in Leeds.
The purpose of domiciliary care services is to support adults (aged 18 and over) assessed as eligible for Continuing Healthcare (CHC) and registered with a Leeds GP, or resident within the boundaries of NHS West Yorkshire ICB in Leeds.
The domiciliary care service is to enable CHC eligible service users to remain in their own home, living as safely and independently as possible and will involve the provision of some or all of the following:
• Personal Care
• Health Care (where the Provider has been approved to offer health care level services)
• Rehabilitation/Maintenance of independent living skills
• Domestic tasks including shopping, laundry and meal preparation
• Carer support, including night sitting and respite care
• Support for service users at the end of life (these are usually identified as Fast Track funded)
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
15 000 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
85100000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
The Contract Authority; NHS West Yorkshire Integrated Care Board intends to award a contract under Direct Award Process B. The authority is publishing this notice in Find a Tender in accordance with the NHS Provider Selection Regime.
The ICB in Leeds is awarding a Dynamic Purchasing System (DPS) for home care for continuing healthcare in Leeds. Any reference to ITT’s or Tenders in the portal also refers to a DPS.
The total annual demand across the city is approximately 680,000 hours.
Demand broken down by postcode can be found on the map within the ATTACHMENTS.
Demand is variable and the numbers shown are indicators of previous use, they are not a guarantee of hours.
The DPS will be open to providers to participate until 12 noon on 31 May 2027 and providers can request to participate at any time. Evaluations of applications will take place at least every quarter.
Participants must be able to provide care to postcodes within the boundaries of NHS Leeds ICB. There are occasions when Leeds CHC funded service users live just outside the boundaries, the map in attachments details the postcode where Leeds CHC funded service users are receiving domiciliary care.
Participation and approval in the DPS does not guarantee activity or income and in the interests of being transparent the number of packages may decrease due to longer term commissioning plans meaning some provisions or postcodes mentioned above are no longer sourced via the DPS.
There will be two routes to care brokered to the DPS approved provider list;
• Block purchasing care hours
• Individual care packages
Block
The request will be sent via secure email to all approved providers with a deadline to respond by. The request will include, as a minimum, the area to be covered, the number of hours and the duration the care hours are required but may also include other stipulations.
Once the deadline has passed the block hours will be awarded to the provider that is ranked first based on a CQC rating score. Where more than one provider has the same score, and tied first in the ranking, the provider to award the block hours to will be decided by who can commence the block hours the soonest and then by who responded the earliest.
Once care packages are allocated under the block arrangement the provider is expected to carry out the care required until notified by the commissioner or a representative of the commissioner. If the care is required beyond the block arrangement, then care is to continue at the hourly rate specified in the block arrangement.
If the provider does not deliver planned care as requested, once the block arrangement is in place, then the value of the block arrangement will be reduced, and the commissioner may terminate the block arrangement with immediate effect.
Individual Care Packages
The Care Coordination Team will upload support plans that require a provider to be sourced, into the brokerage system, SProc.net. The care package will be awarded after 4 hours have elapsed to the provider that is ranked first based on a CQC rating score. Where more than one provider has the same score, and tied first in the ranking, the provider to award the care package to will be decided by who can commence the care package the soonest and then by who responded the earliest.
All packages sourced before the DPS is established will remain with the care providers already in place.
The estimated value of the total demand is £15,000,000 per annum.
II.2.5) Award criteria
Quality criterion: NA
/ Weighting: NA
Cost criterion: N/A
/ Weighting: N/A
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation
The Contract Authority; NHS West Yorkshire Integrated Care Board intends to award a contract under Direct Award Process B. The authority is publishing this notice in Find a Tender in accordance with the NHS Provider Selection Regime.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract
Contract No: 1
Title: 2023/27 Homecare (Standard)
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
29/04/2024
V.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Lekota Healthcare Ltd,
13 Beck Road
Sheffield
S5 0GA
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 15 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Contract No: 2
Title: 2023/27 Homecare (Standard)
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
29/04/2024
V.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Grandum Care Ltd
Suite-28. 116-Dewsbury Road
Leeds, West Yorkshire, United Kingdom, LS11 6XD
LS11 6XD
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 15 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Contract No: 3
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
15/05/2024
V.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Direct Home Care 365
Appleby house, 15 Walker Terrace,
Bradford,
BD4 7HP
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 15 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Contract No: 4
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
13/05/2024
V.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Carers Trust Mid Yorks
Milford House, Unit 9, Shaw Park, Silver Street, Moldgreen
Huddersfield
HD5 9AF
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 15 000 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
This is a Provider Selection Regime (PSR) confirmation of contract award notice. This contract has been awarded under Health Care Services (Provider Selection Regime) Regulations 2023. For the avoidance of doubt, the provisions of the Public Contracts Regulations 2015 do not apply to this award.
- Individual(s) making the decision - Head of Continuing Care Services (Leeds)
- No conflicts of interest identified.
VI.4) Procedures for review
VI.4.1) Review body
WYICB PSR Review Panel
White Rose House
Wakefield
WF1 1LT
UK
VI.4.2) Body responsible for mediation procedures
NHS England Independent Patient Choice and Procurement Panel
London
SE1 8UG
UK
VI.5) Date of dispatch of this notice
18/06/2024