Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Torbay Council
Town Hall, Castle Circus
Torquay
TQ1 3DR
UK
Contact person: Mrs Chloe Farquhar
Telephone: +44 1803208350
E-mail: chloe.farquhar@torbay.gov.uk
NUTS: UKK42
Internet address(es)
Main address: http://www.torbay.gov.uk/
Address of the buyer profile: http://www.torbay.gov.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://procontract.due-north.com/Advert/Index?advertId=ade689d0-362e-ef11-812c-005056b64545
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://procontract.due-north.com/Advert/Index?advertId=ade689d0-362e-ef11-812c-005056b64545
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
PA, Hybrid and Live Streaming Services for Meetings
Reference number: DN729068
II.1.2) Main CPV code
32000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Torbay Council is seeking suppliers capable of providing a Public Address (PA) System and live-streaming equipment for our Council and Committee Meetings.
This Contract is being divided into two Lots:
Lot 1 Council Meetings
This Lot is for the provision of a hired service for the PA system and live streaming equipment. Suppliers must ensure that they can provide hybrid functionality as required.
In addition to the system and equipment, this Lot requires a supplier’s staff member to be present during the meetings to manage the equipment and provide support.
One supplier may be awarded a contract under this Lot.
Lot 2 Committee Meetings
This Lot is for the purchase of a PA system, recording, live streaming and hybrid equipment.
In addition to the purchase requirement, this Lot requires Torbay Council IT staff to be trained in using the equipment and the successful Applicant will be expected to worth with the Council on any planning permissions required for changes to the Grade II Listed building.
One supplier may be awarded a contract under this Lot.
II.1.5) Estimated total value
Value excluding VAT:
220 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 1
II.2) Description
Lot No: 1
II.2.1) Title
Council Meetings
II.2.2) Additional CPV code(s)
30200000
32000000
32350000
II.2.3) Place of performance
NUTS code:
UKK42
II.2.4) Description of the procurement
Torbay Council is seeking to enter into a contract with a supplier for the provision of a hired service for Public Address (PA) and live streaming (via Torbay Council’s YouTube Channel with the ability to provide hybrid functionality as requested) equipment for our Council meetings.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
134 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2025
End:
31/03/2030
This contract is subject to renewal: Yes
Description of renewals:
The contract may be extended for a period of up to 2 further years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Committee Meetings
II.2.2) Additional CPV code(s)
30200000
32000000
32350000
II.2.3) Place of performance
NUTS code:
UKK42
II.2.4) Description of the procurement
Torbay Council is seeking to purchase PA, recording, live streaming and hybrid equipment for our Committee Meetings.
The equipment would be managed in-house by IT, the successful supplier would train identified Torbay Council staff to use and troubleshoot the equipment.
The successful Applicant will be expected to work with Torbay Council on the planning permission required for changes to the Banking Hall (a Grade II Listed Building) which will need to be made to accommodate the new equipment, including recommending layout and location of equipment such as cameras, speakers, screens and operator kit.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
86 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2025
End:
31/03/2030
This contract is subject to renewal: Yes
Description of renewals:
The contract may be extended for a period of up to 2 further years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
05/08/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
05/08/2024
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
Royal Courts of Justice
7 Rolls Building, Fetter Lane
London
EC4A 1NL
UK
E-mail: tcc.issue@justice.gov.uk
VI.5) Date of dispatch of this notice
19/06/2024