The procurement documents are available for unrestricted and full direct access, free of charge at:
II.1.1) Title
The Provision of Gas Servicing and Repairs
Reference number: DN730257
II.1.2) Main CPV code
50531200
II.1.3) Type of contract
Services
II.1.4) Short description
The Provision of Gas Servicing and Repairs
Swindon Borough Council invites expressions of interest from gas safe registered providers for the provision of gas servicing and repairs.
Project Description
Swindon Borough Council (SBC) are looking for a Gas Safe Registered contractor(s) to support our in-house Gas engineers, completing, Gas Servicing, Gas repairs and void repairs / improvements and Gas call out / emergency works. Swindon Borough Council has 10,500 homes with just under 9000 of these having a gas boiler to provide heating and hot water.
The Procurement will be split into four lots supporting our existing in-house gas team in all areas – gas Safety inspections north, gas safety inspections south, gas reactive repairs, reactive gas repairs out of hours.
The initial contract term will be for 12 months with an option to extend for a further 24 months (2 periods of 12 months) for a potential total contract term of 3 years as stated in the ITT documents.
Estimated contract spend is between £729,000 - £739,000 across the initial 12 month term. Broken down into lot 1 gas safety inspections north – estimated £197,000 - £199,500 per annum, lot 2 – gas safety inspections south – estimated £197,000 - £199,500 per annum, lot 3 – Gas reactive repairs - £169,000 - £171,500 per annum, lot 4 reactive gas repairs out of hours - £166,000 - £168,500 per annum
With an estimated contract spend across the potential total 3 year contract term of between £2,187,000 and £2,217,000. Broken down into lot 1 gas safety inspections north – estimated £591,000 - £598,500, lot 2 – gas safety inspections south – estimated £591,000 - £598,500, lot 3 – Gas reactive repairs - £507,000 - £514,500, lot 4 reactive gas repairs out of hours - £498,000 - £505,500
Full details relating to the services are provided in the tender documents.
To participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com
Tender clarifications to be submitted in writing via Messaging in ProContract tender portal by 17th July 2024 15:00 hrs UK Local time. The Council’s responses to these clarification questions will be issued periodically on the ProContract tender portal.
Tender Responses are required to be submitted no later than 29th July 2024, 15:00 hrs UK Local time via ProContract tender portal - https://www.supplyingthesouthwest.org.uk/
Please note that this project has been advertised on Find a Tender Service (FTS) Contract Notice/Contracts Finder/ other web portals, however, Supplying the South West Portal, https://www.supplyingthesouthwest.org.uk/ is the only portal that includes all the relevant documents required to respond to this opportunity, bearing Project Id: DN730257
No Tender submissions will be considered without completing the tender documents in full including attachments and returning them in alignment with the instructions within the tender documents.
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 4
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Lot 1 - Gas Servicing North
Lot 2 - Gas Servicing South
Lot 3 - Gas Reactive Repairs
Lot 4 - Reactive Gas Repairs Out of Hours
Each lot will be evaluated and awarded within its own right, with four separate contract awards. Bidders can tender and be awarded a contract for any or all of the lots tendered.
Lot No: 1
II.2.1) Title
Gas Servicing - North
II.2.2) Additional CPV code(s)
45315000
45331000
45331100
50411200
50511200
50531200
50720000
71314310
II.2.3) Place of performance
NUTS code:
UKK14
II.2.4) Description of the procurement
Lot 1 - Gas Safety Inspections North.
The initial contract term will be for 12 months with an option to extend for a further 24 months (2 periods of 12 months) for a potential total contract term of 3 years as stated in the ITT documents.
Estimated contract spend is between £197,000 - £199,500 per annum, with an estimated contract spend across the potential total 3 year contract term of £591,000 - £598,500.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
591 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/01/2025
End:
31/12/2027
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The initial contract term will be for 12 months with an option to extend for a further 24 months (2 periods of 12 months) for a potential total contract term of 3 years as stated in the ITT documents.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Gas Servicing - South
II.2.2) Additional CPV code(s)
45315000
45331000
45331100
50411200
50511200
50531200
50720000
71314310
II.2.3) Place of performance
NUTS code:
UKK14
II.2.4) Description of the procurement
Lot 2 - Gas Safety Inspections South
The initial contract term will be for 12 months with an option to extend for a further 24 months (2 periods of 12 months) for a potential total contract term of 3 years as stated in the ITT documents.
Estimated contract spend is between £197,000 - £199,500 per annum, with an estimated contract spend across the potential total 3 year contract term of £591,000 - £598,500.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
591 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/01/2025
End:
31/12/2027
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The initial contract term will be for 12 months with an option to extend for a further 24 months (2 periods of 12 months) for a potential total contract term of 3 years as stated in the ITT documents.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Gas Reactive Repairs
II.2.2) Additional CPV code(s)
45315000
45331100
50411200
50511200
50531200
50720000
71314310
II.2.3) Place of performance
NUTS code:
UKK14
II.2.4) Description of the procurement
Lot 3 - Gas Reactive Repairs
The initial contract term will be for 12 months with an option to extend for a further 24 months (2 periods of 12 months) for a potential total contract term of 3 years as stated in the ITT documents.
Estimated contract spend is between £169,000 - £171,500 per annum, with an estimated contract spend across the potential total 3 year contract term of £507,000 - £514,500.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
507 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/01/2025
End:
31/12/2027
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The initial contract term will be for 12 months with an option to extend for a further 24 months (2 periods of 12 months) for a potential total contract term of 3 years as stated in the ITT documents.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Reactive Gas Repairs Out of Hours
II.2.2) Additional CPV code(s)
45315000
45331000
45331100
50411200
50511200
50531200
50720000
71314310
II.2.3) Place of performance
NUTS code:
UKK14
II.2.4) Description of the procurement
Lot 4 - Reactive Gas Repairs Out of Hours
The initial contract term will be for 12 months with an option to extend for a further 24 months (2 periods of 12 months) for a potential total contract term of 3 years as stated in the ITT documents.
Estimated contract spend is between £166,000 - £168,500 per annum, with an estimated contract spend across the potential total 3 year contract term of £498,000 - £505,500
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
498 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/01/2025
End:
31/12/2027
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The initial contract term will be for 12 months with an option to extend for a further 24 months (2 periods of 12 months) for a potential total contract term of 3 years as stated in the ITT documents.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No