Social and other specific services – public contracts
Contract notice
Section I: Contracting
authority
I.1) Name and addresses
The City of Edinburgh Council
Waverley Court, 4 East Market Street
Edinburgh
EH8 8BG
UK
E-mail: kyro.grieve@edinburgh.gov.uk
NUTS: UKM75
Internet address(es)
Main address: http://www.edinburgh.gov.uk
Address of the buyer profile: https://www.publictendersscotland.publiccontractsscotland.gov.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
CT1293 - Framework Agreement for Children’s Residential Care and Education
Reference number: CT1293
II.1.2) Main CPV code
85000000
II.1.3) Type of contract
Services
II.1.4) Short description
The City of Edinburgh Council (the Council) seek to establish a Framework Agreement for Children’s Residential Care and Education.
Service Requirement
The Council requires to put a multi provider framework agreement in place for the provision of Residential Care and Education within Residential Schools and Care Homes for Children and/ or Young People who have multiple and complex needs and for whom provision of residential care is the best means of improving Outcomes.
The principles of Getting It Right for Every Child are at the heart of this Service. The Council and Providers shall work in partnership to commission and deliver services that will fully support Children and Young People as they grow and develop.
This is broken into three lots:
Lot 1 – Provision of Residential Care:
Residential Care where the child or Young Person attends School elsewhere or is not in education;
Lot 2 – Provision of Education:
Education where the child or Young Person resides elsewhere;
Lot 3 – Provision of Residential Care & Education integrated service:
Residential Care and education provided as a package for the child or Young Person.
II.1.5) Estimated total value
Value excluding VAT:
50 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Lot 1
Lot 2
Lot 1 & 3
Lot 2 & 3
Lot 1, 2 & 3
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 – Provision of Residential Care
II.2.2) Additional CPV code(s)
85311000
II.2.3) Place of performance
NUTS code:
UKM75
Main site or place of performance:
Within the Edinburgh city boundaries or within a maximum 50-mile radius.
II.2.4) Description of the procurement
Lot 1 – Provision of Residential Care:
Residential Care where the child or Young Person attends School elsewhere or is not in education.
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 96
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
This lot may be applied for on it's own, or along with a submission for lot 3
Lot No: 2
II.2.1) Title
Lot 2 – Provision of Education
II.2.2) Additional CPV code(s)
80340000
II.2.3) Place of performance
NUTS code:
UKM75
Main site or place of performance:
Within the Edinburgh city boundaries or within a maximum 50-mile radius.
II.2.4) Description of the procurement
Lot 2 – Provision of Education:
Education where the child or Young Person resides elsewhere.
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 96
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
This lot may be applied for on it's own, or along side a submission for lot 3
Lot No: 3
II.2.1) Title
Lot 3 - Provision of Residential Care & Education integrated service
II.2.2) Additional CPV code(s)
85311000
II.2.3) Place of performance
NUTS code:
UKM75
Main site or place of performance:
Within the Edinburgh city boundaries or within a maximum 50-mile radius.
II.2.4) Description of the procurement
Lot 3 – Provision of Residential Care & Education integrated service:
Residential Care and education provided as a package for the child or Young Person.
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 96
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
This lot may only be applied for in addition to a submission for Lot 1 or Lot 2. Organisations may not submit for Lot 3 alone.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.4) Objective rules and criteria for participation
B ECONOMIC AND FINANCIAL STANDING:
4B.1.1 General Turnover; Please see SPD for further details
4B.1.4 Financial Ratios 1.10
4B.5.1b Employer's liability insurance, limit of indemnity of not less than 5,000,000GBP
4B.5.2 Public liability insurance, limit of indemnity of not less than 10,000,000GBP
C TECHNICAL AND PROFESSIONAL ABILITY:
4C.4 Prompt Payment
4C.7 Climate Change
D QUALITY ASSURANCE SCHEMES:
4D.1.1 Health and Safety Procedures
4D.1.2 Disclosure
4D.1.3 Fair Work First
4D.1.4 Registration
Care Inspectorate (LOT 1 and 3 only)
Registrar of Independent Schools (LOT 2 and 3 only)
More detail on each area can be found in the procurement document.
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
Relevant staff will be registered with the Scottish Social Services Council (SSSC) or with the General Teaching Council for Scotland (GTCS), as applicable.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement
The procurement involves the establishment of a framework agreement
Justification for any framework agreement duration exceeding 4 years: This Framework Agreement will be established for an initial 4 year period with the option to extend for a further 4 years. This is allowed under the Light Touch regime.
IV.1.10) Identification of the national rules applicable to the procedure:
Information about national procedures is available at: (URL)
https://www.legislation.gov.uk/ssi/2015/446/pdfs/ssi_20150446_en.pdf
IV.1.11) Main features of the award procedure:
Organisations that do not meet the minimum standards as set out in the questions within the PCS-T notice will not be taken forward to Stage 2.
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-037408
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
30/07/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The Council consider this opportunity to be procured under the Light Touch Regime of Public Contracts (Scotland) Regulations 2015.
It is a mandatory requirement of this Framework Agreement that a prompt payment clause is present in all Contracts used in the delivery of the requirements. This ensures payment of sub-contractors at all stages of the supply chain within 30 days and includes an obligation to provide a point of contact for sub-contractors to refer to in the case of payment difficulties. This will require active monitoring of payment performance as well as the provision of evidence and reports to the Council on request or as contractually scheduled.
Please note: The information contained within this notice and attached documents is subject to further development and change.
Please note: The establishment of a Framework Agreement will act as platform for the future procurements and as such is not a guarantee of any work or financial commitment.
It is a mandatory requirement that organisations pay staff who work on the council framework pay at least the real Living Wage. More information can be found within the SPD on PCS tender.
The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 26451. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:
Please refer to the Terms and Conditions for further information.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
As detailed in the Council’s Sustainable Procurement Policy, the Council is committed to maximising social, economic and environmental benefits through the delivery of Council contracts (known as ‘Community Benefits’).
The Council aims to secure community benefits from all contracts with a total value of 50,000GBP per annum and over.
(SC Ref:770373)
VI.4) Procedures for review
VI.4.1) Review body
Sheriff Court
Sheriff Court House, 27 Chambers Street
Edinburgh
EH1 1LB
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Precise information on deadline(s) for review procedures:
An economic operator that suffers or risks suffering loss or damage attributable to a breach of duty under Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Session. . A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the Find a Tender Service /OJEU or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.
VI.5) Date of dispatch of this notice
27/06/2024