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01 Prior Information Notice (PIN)

Operation and Maintenance of a Proposed Regional Wood Reprocessing Facility at Silent Valley, Blaenau Gwent.

  • First published: 23 March 2022
  • Last modified: 23 March 2022

The buyer is not using this website to administer the notice.

To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

Contents

Summary

OCID:
ocds-kuma6s-119766
Published by:
Blaenau Gwent County Borough Council
Authority ID:
AA0278
Publication date:
23 March 2022
Deadline date:
-
Notice type:
01 Prior Information Notice (PIN)
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
N/A

Abstract

1. The purpose of this Prior Information Notice (PIN) is to alert potential suppliers to an opportunity in relation to the Local Authorities’ requirements for the Operation and Maintenance (O&M) of a proposed regional wood reprocessing facility at the Silent Valley waste management site near Ebbw Vale in Blaenau Gwent. 2. The Authority is keen to explore the commercial viability of outsourcing the O&M of the facility over a term of up to 10 years, as opposed to the option of delivering the operations “in-house” as a public sector partnership. 3. The outsourced O&M scope may indicatively consist of the following services: - Day-to-day processing of the waste wood feedstock into a specification wood chip suitable for panel board. - Operation of a process-line configuration of plant and machinery; - Manning the picking station (to extract contaminants from the feedstock). - Responsibility for meeting required Performance Outputs. - Responsibility for meeting prescribed Quality thresholds. - Responsibility for the management of all Health and Safety aspects. - Management of Site personnel. - Traffic Management and vehicle loading/unloading operations. - Procurement of Fuel and other consumables to operate the plant and equipment. - Responsibility for managing the Environmental Permit and Fire Prevention Plan Permits; - Interface management with adjacent permit holder(s) on the site at Silent Valley. 4. The overall objective is to create a modern and environmentally sustainable wood reprocessing facility that will contribute towards the net zero carbon agenda. CPV: 90514000, 90514000.

Full notice text

Prior information notice

This notice is for prior information only

Section I: Contracting authority

I.1) Name and addresses

Service Manager Commercial & Procurement

General Offices, Steelworks Road

Ebbw Vale

NP23 6DB

UK

Contact person: Lee Williams

Telephone: +44 1495311556

E-mail: lee.williams@blaenau-gwent.gov.uk

NUTS: UKL16

Internet address(es)

Main address: http://www.blaenau-gwent.gov.uk/

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0278

I.3) Communication

Additional information can be obtained from the abovementioned address


Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

https://etenderwales.bravosolution.co.uk


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Operation and Maintenance of a Proposed Regional Wood Reprocessing Facility at Silent Valley, Blaenau Gwent.

II.1.2) Main CPV code

90514000

 

II.1.3) Type of contract

Services

II.1.4) Short description

1. The purpose of this Prior Information Notice (PIN) is to alert potential suppliers to an opportunity in relation to the Local Authorities’ requirements for the Operation and Maintenance (O&M) of a proposed regional wood reprocessing facility at the Silent Valley waste management site near Ebbw Vale in Blaenau Gwent.

2. The Authority is keen to explore the commercial viability of outsourcing the O&M of the facility over a term of up to 10 years, as opposed to the option of delivering the operations “in-house” as a public sector partnership.

3. The outsourced O&M scope may indicatively consist of the following services:

- Day-to-day processing of the waste wood feedstock into a specification wood chip suitable for panel board.

- Operation of a process-line configuration of plant and machinery;

- Manning the picking station (to extract contaminants from the feedstock).

- Responsibility for meeting required Performance Outputs.

- Responsibility for meeting prescribed Quality thresholds.

- Responsibility for the management of all Health and Safety aspects.

- Management of Site personnel.

- Traffic Management and vehicle loading/unloading operations.

- Procurement of Fuel and other consumables to operate the plant and equipment.

- Responsibility for managing the Environmental Permit and Fire Prevention Plan Permits;

- Interface management with adjacent permit holder(s) on the site at Silent Valley.

4. The overall objective is to create a modern and environmentally sustainable wood reprocessing facility that will contribute towards the net zero carbon agenda.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

90514000

II.2.3) Place of performance

NUTS code:

UKL16


Main site or place of performance:

Silent Valley, Ebbw Vale, Blaenau Gwent

II.2.4) Description of the procurement

1. The purpose of this Prior Information Notice (PIN) is to alert potential suppliers to an opportunity in relation to the Local Authorities’ requirements for the Operation and Maintenance (O&M) of a proposed regional wood reprocessing facility at the Silent Valley waste management site near Ebbw Vale in Blaenau Gwent.

2. The wider site is currently used for waste treatment and recycling activities, and has a weighbridge, excellent transport and drainage infrastructure and is already in possession of various waste management consents, which will assist the development and delivery of the planned c.30,000 tpa wood reprocessing facility.

3. A partnership has been proposed that will comprise a group of local authorities in Wales who will provide waste wood “feedstock” to the facility from their respective civic amenity sites. The host Authority Blaenau Gwent County Borough Council have developed the concept design for the facility and will now procure and obtain the necessary planning and environmental permits.

4. The partnership is keen to explore the commercial viability of outsourcing the O&M of the facility over a term of up to 10 years, as opposed to the option of delivering the operations “in-house” as a public sector partnership.

5. The partnership will deliver a facility that will incorporate an [80m x 20m] steel framed processing hall, compliant with all fire and operating permit regulations for waste wood reprocessing plants. The facility will also include, inter-alia, several (external) storage bays, a new 1.5MW power supply and a sustainable drainage solution.

6. The outsourced O&M scope may indicatively consist of the following services:

- Day-to-day processing of the waste wood feedstock into a specification wood chip suitable for panel board.

- Operation of a process-line configuration of plant and machinery;

- Manning the picking station (to extract contaminants from the feedstock).

- Responsibility for meeting required Performance Outputs.

- Responsibility for meeting prescribed Quality thresholds.

- Responsibility for the management of all Health and Safety aspects.

- Management of Site personnel.

- Traffic Management and vehicle loading/unloading operations.

- Procurement of Fuel and other consumables to operate the plant and equipment.

- Responsibility for managing the Environmental Permit and Fire Prevention Plan Permits;

- Interface management with adjacent permit holder(s) on the site at Silent Valley.

- Responsible for maintaining a high quality recycling performance;

7. The overall objective is to create a modern and environmentally sustainable wood reprocessing facility that will contribute towards the net zero carbon agenda.

8. The Partnership supports early engagement of the supply chain and to consult with the market prior to commencement of the procurement.

II.3) Estimated date of publication of contract notice:

01/06/2022

Section IV: Procedure

IV.1) Description

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

Section VI: Complementary information

VI.3) Additional information

The Council is facilitating this Prior Information Notice / Request for Information via it's E-Procurement Portal, which can be accessed via the following link:https://etenderwales.bravosolution.co.uk

Project Ref: pqq_33259 - Operation and Maintenance (O&M) of a Proposed Regional Wood Processing Facility at Silent Valley, Ebbw Vale, Blaenau Gwent.

Potential suppliers will not be prejudiced by any response to this PIN, or failure to respond. This PIN does not formally signify the beginning of a procurement and does not constitute a commitment by the Authority to undertake any procurement exercise. Once the Authority decides to formally commence the procurement, a separate contract notice will be issued.

Potential suppliers should register their interest to ensure they are kept informed of this opportunity, including the Industry Day, where the Authority will present and market test with suppliers the scope of the “Delivering Differently” opportunity.

Draft Timetable

Actual dates are yet to be determined, so at this stage this timetable is for indicative purposes only:

OJEU notice and Suppliers’ Questionnaire published - July 2022

Industry Day - July 2022

ITT’s issued to pre-qualified bidders - August 2022

ITT’s Submitted - November 2022

Contract Award - January 2023

Contract Commencement - January 2023

Completion of Facility Construction - January 2024

Commissioning of Facility - March 2024

Request for Information

Blaenau Gwent CBC acting as the lead Contracting Authority for the Partnership, wishes to seek information and advice from interested parties who may wish to participate in the forthcoming procurement process. The purpose of this Request for Information is to invite interested parties to express and register their interest in this opportunity and assist the Authority in finalising the project’s scope of works and the contract. To this extent, the Authority is now seeking responses from the market in relation to the following questions.

1. Would you be interested bidding for this project, or if not, what else would be required for it to meet your organisation’s tendering criteria?

2. What form of Operation and Maintenance contract would, in your opinion, be the most consistent in terms of delivering “win-win” contracting arrangements (including the duration of the contract) that incentivise better outcomes?

3. Do you have any comments on the indicative scope of services listed above?

4. Do you have any additional comments or queries from the information provided above?

Expressions of interest and accompanying PIN responses should be submitted via the Authority's e-tendering portal (https://etenderwales.bravosolution.co.uk) by no later than 12:00 noon Monday 25th April 2022.

NB: All future project related dialogue or request for clarifications should be communicated via the portal's messaging functionality.

NB please be advised that the Authority is simultaneously running two further project related PIN's:

1) Supply & Installation of Plant & Equipment at the proposed Regional Wood Facility at Silent Valley;

2) Construction of a proposed Regional Wood Facility at Silent Valley;

(WA Ref:119766)

VI.5) Date of dispatch of this notice

23/03/2022

Coding

Commodity categories

ID Title Parent category
90514000 Refuse recycling services Refuse disposal and treatment

Delivery locations

ID Description
1016 Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

About the buyer

Main contact:
lee.williams@blaenau-gwent.gov.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
No further information has been uploaded.

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