CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Fire Related Services to provide servicing of fire alarms, emergency lighting and FFE

2.2

Description of the goods or services required

The contract comprises of the maintenance of Fire Extinguishers, Emergency Lighting, Fire Detection and Alarm Systems and Domestic Sprinkler Systems within ClwydAlyn properties across all counties within North Wales and Welshpool. This includes the periodic servicing, rectification of faults and timely response to emergency callouts following activations, damage, or faults.

For the duration of this contract the Service Provider shall be a member of a third-party certification registration organisation such as BAFE or other equally approved organisation. Proof of registration will be required before the contract is awarded.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=119979.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

£250,000

3 Conditions for Participation

3.1

Minimum standards and qualification required

The Service Provider shall have full third-party accreditation such as BAFE registration or other equally approved third party certification and maintain this for the duration of the contract. Certification will be provided by the Service Provider to ClwydAlyn annually.All electrical apparatus and work in connection therewith shall comply with the current edition of the IEE Regulations for Electrical Installations produced by the Institution of Engineering and Technology.All works and materials shall also comply with the requirements of the following: -

i. Local Authority Regulations, Recommendations, Requirements and Bylaws;

ii. Water, Gas, Electricity, Fire Officer, British Telecom and all Public Authority and Statutory Regulations and Recommendations.

iii. Health and Safety at Work Act, including all current regulations and statutory instructions issued by the Health and Safety Executive:

iv. All relevant components of the British Standards BS 5839 (Fire Detection and Fire Alarms), BS 5266 (Emergency Lighting), BS 5306 (Fire Extinguishers) and BS 9251 (Domestic Sprinkler Systems).

2.36 Safety Standards and Requirements

2.37 The Service Provider shall, without prejudice to any other statutory requirements, comply with the provisions of:

Regulatory Reform (Fire Safety) Order 2005

Health and Safety at Work Act 1974 (and any regulations made under the Act)

Control of Substances Hazardous to Health Regulations 2002

Electricity at works Regulations 1989 (as amended)

First Aid Regulations 1981

Service providers shall also observe:

Management of H&S at work Regulations Manual Handling Regulations

PUWA and LOLER Regulations

H.S.E. Documents HSG 210 & 213 Asbestos Essential Tasks Manual

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

Con067

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

This notice has been sent as a region specific notice. If you did not receive an alert about this you are not based in the specific region selected by the buying authority. Questions on why this was sent as a region specific notice should be sent to the buying authority.

(WA Ref:119979)

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Social Value is a scored criteria within the Evaluation of Tenders. Tenderers Social Value Proposal will be evaluated .The successful Supplier will be required to implement the Social Value proposals once agreed with ClwydAlyn.

The buyer considers that this contract is suitable for consortia bidding.

5.2

Additional Documentation

5.3

Publication date of this notice