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02 Contract Notice

Reactive Repair and Maintenance Works Contractor Support Framework

  • First published: 07 March 2024
  • Last modified: 18 September 2024

Contents

Summary

OCID:
ocds-kuma6s-139746
Published by:
Cardiff Community Housing Association (CCHA)
Authority ID:
AA21107
Publication date:
07 March 2024
Deadline date:
17 September 2024
Notice type:
02 Contract Notice
Has documents:
Yes
Has SPD:
No
Has Carbon Reduction Plan:
No

Abstract

A lotted framework (10 lots) for reactive repairs and maintenance to work with CCHA. CPV: 70333000, 70333000, 70333000, 70333000, 70333000, 70333000, 70333000, 70333000, 70333000, 70333000, 70333000.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Cardiff Community Housing Association (CCHA)

Tolven Court, Dowlais Road

Cardiff

CF24 5LQ

UK

Telephone: +44 2920468474

E-mail: tender@ccha.org.uk

NUTS: UKL

Internet address(es)

Main address: https://ccha.org.uk/

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA21107

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://www.sell2wales.gov.wales/


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://www.sell2wales.gov.wales/


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Housing and community amenities

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Reactive Repair and Maintenance Works Contractor Support Framework

Reference number: Ref: CCHA-(23/24)-005

II.1.2) Main CPV code

70333000

 

II.1.3) Type of contract

Services

II.1.4) Short description

A lotted framework (10 lots) for reactive repairs and maintenance to work with CCHA.

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

Lot No: 1

II.2.1) Title

General Responsive Maintenance

II.2.2) Additional CPV code(s)

70333000

II.2.3) Place of performance

NUTS code:

UKL


Main site or place of performance:

Cardiff

II.2.4) Description of the procurement

2.4.1 CCHA is seeking to establish a multi-Supplier multi-Lot Framework Agreement (‘Framework Agreement’) for the provision of works to supplement provision by its own MTeam. CCHA wish to appoint suitably qualified, accredited and experienced organisations (Suppliers) to provide labour and materials to deliver high quality and timely responsive repair and maintenance work

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 60

Price / Weighting:  40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

extension of up to 2 years

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

additional mini-competition can be undertaken

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 2

II.2.1) Title

Adaptations

II.2.2) Additional CPV code(s)

70333000

II.2.3) Place of performance

NUTS code:

UKL


Main site or place of performance:

Cardiff

II.2.4) Description of the procurement

CCHA is seeking to establish a multi-Supplier multi-Lot Framework Agreement (‘Framework Agreement’) for the provision of works to supplement provision by its own MTeam. CCHA wish to appoint suitably qualified, accredited and experienced organisations (Suppliers) to provide labour and materials to deliver high quality and timely responsive repair and maintenance work.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 60

Price / Weighting:  40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

extension for up to 2 years

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

option for additional multi-competition

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 3

II.2.1) Title

Electrical Works

II.2.2) Additional CPV code(s)

70333000

II.2.3) Place of performance

NUTS code:

UKL


Main site or place of performance:

Cardiff

II.2.4) Description of the procurement

CCHA is seeking to establish a multi-Supplier multi-Lot Framework Agreement (‘Framework Agreement’) for the provision of works to supplement provision by its own MTeam. CCHA wish to appoint suitably qualified, accredited and experienced organisations (Suppliers) to provide labour and materials to deliver high quality and timely responsive repair and maintenance work.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 60

Price / Weighting:  40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

extension for up to 2 years

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

option for additional mini-competition

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 4

II.2.1) Title

Gas Works Heating and Plumbing Works

II.2.2) Additional CPV code(s)

70333000

II.2.3) Place of performance

NUTS code:

UKL


Main site or place of performance:

Cardiff

II.2.4) Description of the procurement

CCHA is seeking to establish a multi-Supplier multi-Lot Framework Agreement (‘Framework Agreement’) for the provision of works to supplement provision by its own MTeam. CCHA wish to appoint suitably qualified, accredited and experienced organisations (Suppliers) to provide labour and materials to deliver high quality and timely responsive repair and maintenance work.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 60

Price / Weighting:  40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

option to extend for up to 2 years

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

the option to undertake a mini-competition

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 5

II.2.1) Title

Roofing Works

II.2.2) Additional CPV code(s)

70333000

II.2.3) Place of performance

NUTS code:

UKL


Main site or place of performance:

Cardiff

II.2.4) Description of the procurement

CCHA is seeking to establish a multi-Supplier multi-Lot Framework Agreement (‘Framework Agreement’) for the provision of works to supplement provision by its own MTeam. CCHA wish to appoint suitably qualified, accredited and experienced organisations (Suppliers) to provide labour and materials to deliver high quality and timely responsive repair and maintenance work.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 60

Price / Weighting:  40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

option to extend for up to 2 years

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

option to undertake mini-competition

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 6

II.2.1) Title

Flooring Works

II.2.2) Additional CPV code(s)

70333000

II.2.3) Place of performance

NUTS code:

UKL


Main site or place of performance:

Cardiff

II.2.4) Description of the procurement

CCHA is seeking to establish a multi-Supplier multi-Lot Framework Agreement (‘Framework Agreement’) for the provision of works to supplement provision by its own MTeam. CCHA wish to appoint suitably qualified, accredited and experienced organisations (Suppliers) to provide labour and materials to deliver high quality and timely responsive repair and maintenance work.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 60

Price / Weighting:  40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

option to extend for up to 2 years

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

option to undertake mini-competition

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 7

II.2.1) Title

Window and Doors Works

II.2.2) Additional CPV code(s)

70333000

II.2.3) Place of performance

NUTS code:

UKL


Main site or place of performance:

Cardiff

II.2.4) Description of the procurement

CCHA is seeking to establish a multi-Supplier multi-Lot Framework Agreement (‘Framework Agreement’) for the provision of works to supplement provision by its own MTeam. CCHA wish to appoint suitably qualified, accredited and experienced organisations (Suppliers) to provide labour and materials to deliver high quality and timely responsive repair and maintenance work.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 60

Price / Weighting:  40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

option to extend for up to 2 years

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

option to undertake mini-competition

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 8

II.2.1) Title

Drainage and Ground Works

II.2.2) Additional CPV code(s)

70333000

II.2.3) Place of performance

NUTS code:

UKL


Main site or place of performance:

Cardiff

II.2.4) Description of the procurement

CCHA is seeking to establish a multi-Supplier multi-Lot Framework Agreement (‘Framework Agreement’) for the provision of works to supplement provision by its own MTeam. CCHA wish to appoint suitably qualified, accredited and experienced organisations (Suppliers) to provide labour and materials to deliver high quality and timely responsive repair and maintenance work.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 60

Price / Weighting:  40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

option to extend for up to 2 years

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

option to undertake mini-competition

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 9

II.2.1) Title

Estates Works

II.2.2) Additional CPV code(s)

70333000

II.2.3) Place of performance

NUTS code:

UKL


Main site or place of performance:

Cardiff

II.2.4) Description of the procurement

CCHA is seeking to establish a multi-Supplier multi-Lot Framework Agreement (‘Framework Agreement’) for the provision of works to supplement provision by its own MTeam. CCHA wish to appoint suitably qualified, accredited and experienced organisations (Suppliers) to provide labour and materials to deliver high quality and timely responsive repair and maintenance work.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 60

Price / Weighting:  40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

option to extend for up to 2 years

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

option to undertake mini-competition

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 10

II.2.1) Title

Voids

II.2.2) Additional CPV code(s)

70333000

II.2.3) Place of performance

NUTS code:

UKL


Main site or place of performance:

Cardiff

II.2.4) Description of the procurement

CCHA is seeking to establish a multi-Supplier multi-Lot Framework Agreement (‘Framework Agreement’) for the provision of works to supplement provision by its own MTeam. CCHA wish to appoint suitably qualified, accredited and experienced organisations (Suppliers) to provide labour and materials to deliver high quality and timely responsive repair and maintenance work.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 60

Price / Weighting:  40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

option to extend forup to 2 years

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

option to undertake mini-competiton

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

CCHA is seeking to establish a multi-Supplier multi-Lot Framework Agreement (‘Framework Agreement’) for the provision of works to supplement provision by its own MTeam. CCHA wish to appoint suitably qualified, accredited and experienced organisations (Suppliers) to provide labour and materials to deliver high quality and timely responsive repair and maintenance work.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

III.2.2) Contract performance conditions

upon award, a service level agreement will be written to support the contract.

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with several operators.

Envisaged maximum number of participants to the framework agreement: 27

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 10/04/2024

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 10/10/2024

IV.2.7) Conditions for opening of tenders

Date: 12/04/2024

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=139746.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

As part of this procurement you will be except to complete answer quality question on community benefits while also completing a community benefits plans

(WA Ref:139746)

VI.4) Procedures for review

VI.4.1) Review body

High Court

Royal Courts of Justice, The Strand

London

WC2A 2LL

UK

Telephone: +44 2079477501

VI.5) Date of dispatch of this notice

07/03/2024

Coding

Commodity categories

ID Title Parent category
70333000 Housing services Property management services of real estate on a fee or contract basis

Delivery locations

ID Description
1022 Cardiff and Vale of Glamorgan

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

Document family

Notice details
Publication date:
18 September 2024
Notice type:
03 Contract Award Notice - Incomplete Procedure
Authority name:
Cardiff Community Housing Association (CCHA)
Publication date:
07 March 2024
Deadline date:
17 September 2024 00:00
Notice type:
02 Contract Notice
Authority name:
Cardiff Community Housing Association (CCHA)

About the buyer

Main contact:
tender@ccha.org.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
25/03/2024 08:11
Question and Answers deadline change
The deadline for submission of questions through the online Q&A function has been changed as below.
Old question submission deadline: 22/03/2024 12:00
New question submission deadline: 01/04/2024 12:00
Please ensure that you have submitted all questions before the new date.
18/09/2024 08:23
Notice Cancelled
This notice has been cancelled. The original deadline date of 10/04/2024 is no longer applicable.

The contract was cancelled

Postbox

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the "Add to my interest list" button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Q&A

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the "View Questions and Answers" button.

Additional Documents

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Current documents

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zip1.19 MB
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zip4.55 MB
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pdf3.42 MB
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pdf1.09 MB
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docx
docx65.03 KB
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Replaced documents

There are no previous versions of these documents.


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