Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Rochford District Council
Council Offices, South Street
Rochford
SS4 1BW
UK
Contact person: Lauren Quigley
Telephone: +44 1702546366
E-mail: lauren.quigley@rochford.gov.uk
NUTS: UKH3
Internet address(es)
Main address: www.rochford.gov.uk
I.1) Name and addresses
Brentwood Borough Council
Town Hall, Ingrave Road
Brentwood
CM15 8AY
UK
Contact person: Lauren Quigley
Telephone: +44 1702318023
E-mail: lauren.quigley@brentwood.gov.uk
NUTS: UKH3
Internet address(es)
Main address: www.brentwood.gov.uk
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.delta-esourcing.com/tenders/UK-UK-Rochford:-Recreational%2C-cultural-and-sporting-services./Q5326FXGEV
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.delta-esourcing.com/tenders/UK-title/Q5326FXGEV
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Leisure Services and Active Communities Contract
Reference number: 3194
II.1.2) Main CPV code
92000000
II.1.3) Type of contract
Services
II.1.4) Short description
Rochford District Council and Brentwood Borough Council formed a strategic partnership in February 2022. The Councils now intend to procure a joint management contract for the operation of The Brentwood Centre and Hartswood Pavilion, King George V Playing fields in Brentwood and Clements Hall Leisure Centre and Rayleigh Leisure Centre in Rochford District and shall include the development and delivery of a new Active Communities Programme across both authority areas.
II.1.5) Estimated total value
Value excluding VAT:
99 282 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKH3
Main site or place of performance:
Essex
II.2.4) Description of the procurement
Rochford District Council and Brentwood Borough Council formed a strategic partnership in February 2022. The Councils now intend to procure a joint management contract for the operation of The Brentwood Centre and Hartswood Pavilion, King George V Playing fields in Brentwood and Clements Hall Leisure Centre and Rayleigh Leisure Centre in Rochford District and shall include the development and delivery of a new Active Communities Programme across both authority areas.
A Market Interest Day is scheduled for Friday 22nd March 10am. This will provide an opportunity for interested parties to visit the facilities in scope, to understand more about the Councils’ ambitions for the future delivery of the services and to receive further information on the tender process.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
99 282 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2025
End:
31/03/2035
This contract is subject to renewal: Yes
Description of renewals:
Initial contract term is for 10 years with options to extend for two separate periods of up to 5 years each (10+5+5).
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
Options included within the tender documentation
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive procedure with negotiation
IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
12/04/2024
Local time: 17:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
29/04/2024
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
31/03/2025
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
<a href="https://www.delta-esourcing.com/tenders/UK-UK-Rochford:-Recreational%2C-cultural-and-sporting-services./Q5326FXGEV" target="_blank">https://www.delta-esourcing.com/tenders/UK-UK-Rochford:-Recreational%2C-cultural-and-sporting-services./Q5326FXGEV</a>
To respond to this opportunity, please click here:
<a href="https://www.delta-esourcing.com/respond/Q5326FXGEV" target="_blank">https://www.delta-esourcing.com/respond/Q5326FXGEV</a>
GO Reference: GO-202436-PRO-25425674
VI.4) Procedures for review
VI.4.1) Review body
Rochford District Council
Council Offices, South Street
Rochford
SS4 1BW
UK
Telephone: +44 1702546366
E-mail: lauren.quigley@rochford.gov.uk
VI.5) Date of dispatch of this notice
06/03/2024